DATA CONTROL CLERK

State of careers Rhode Island; United States; On-site; USD 49,000 - 53,000; Full time

Job summary

The Department of Human Services in Rhode Island seeks a Data Control Clerk to oversee input and output of data across multiple media, ensuring accuracy and timely report generation. The role emphasizes data integrity, coordination with users, and routine maintenance of data controls.

Requirements include a high school diploma or equivalent, experience with data entry/on-line terminals, and proficiency in Excel.

Qualifications

• Knowledge of data entry on-line terminals and printers.
• Ability to perform minor programming tasks and develop reports.
• Experience with formatting data for user-friendly outputs.
• Education and/or experience equivalent to the stated qualifications.

Responsibilities

• Enter, monitor and control input/output of data across multiple media for various systems.
• Maintain control logs, downtime, error analysis, and batch control.
• Verify correctness and completeness of input documents.
• Key punch or enter data on-line; generate reports as required.
• Coordinate with users to ensure data availability and procedures are followed.

Skills

Data entry

Online terminals

Reporting

Education

High school diploma or computer-related technical school

Tools

Excel

Job description

Department

Department of Human Services

Division

Clerical/Administrative Support/Data Entry

Salary

$48,771.00 - $53,059.00

Job Profile

JC-02702000-19 - Data Control Clerk (C94 L2882 OHHS DHS)

Scheduled Work Days & Work Hours

Monday - Friday, 8:30 am - 4:00 pm

35 Hours - Standard

Job Requisition Number

JR104054 DATA CONTROL CLERK (Open)

Pay Grade

C00315 A

Classification

Data Control Clerk

Class Definition

GENERAL STATEMENT OF DUTIES: To enter, monitor and control both the input and output of data through several media including data entry devices or on-line terminals for the creation, maintenance and report generation of a variety of computerized systems; as required, to perform minor programming tasks such as writing report generators; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior from whom assignments are received with specific instructions for the maintenance of a computer system but with latitude for independent judgement for report generation and presentation and completion of data.

SUPERVISION EXERCISED: May supervise the work of personnel assigned to assist.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED :

• To enter, monitor and control both the input and output of data through several media including data entry devices or on-line terminals for the creation, maintenance and report generation of a variety of computerized systems.
• To maintain appropriate control logs, down time, error analysis, and batch control.
• To maintain contact with all users to insure that input documents are received, and to assist users in becoming familiar with operating procedures and information availability.
• To verify the correctness and completeness of input documents.
• To key punch or enter data by means of an on-line terminal.
• To perform minor programming tasks to satisfy informational requests.
• To insure that output reports are produced when due and at the request of supervisors and users.
• To monitor and control operating supplies when required.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the operation of data entry on-line terminals and printers; the ability to perform minor programming tasks; the ability to organize, present and design data in formats applicable to users needs; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a high school or from a computer related technical school; and

Experience: Such as may have been gained through: employment in a capacity involving the operation of data entry/on-line terminals and printers with exposure to parameter driven data retrieval and report generator programs.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

Applicant will need to undergo a Federal Background check including Credit
check, BCI, and interviews with investigators.

A conditional job offer and access to Social Security Administration’s (SSA’s) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process.

Conditional Job Offers:

Should you be selected and you choose to accept this position, you must complete the following:
Online background investigation questionnaires and forms through e-QIP
Appointment and Suitability paperwork and documentation if requested

Your appointment is contingent on the successful completion of a preemployment screening, which will begin upon your acceptance of this tentative offer of employment and your completion of the required investigation questionnaires. If the results of this screening are unfavorable, this tentative offer may be rescinded.

You may also be subject to a complete background investigation. SSA Human Resources personnel and/or the Defense Counterintelligence and Security Agency (DCSA) may contact you for additional information during the completion of your pre-employment screening and background investigation.

You are required to respond to all requests as soon as possible. Failure to respond timely and completely will delay the scheduling your start date, and/or may result in an unfavorable finding.

Proficiency in Excel preferred.

Fingerprinting as required in the background investigation Privacy Act Statement – FBI [fbi.gov [fbi.gov]] Noncriminal Justice Applicant’s Privacy Rights [fbi.gov [fbi.gov]]

The individual hired to fill this position is being hired into an E-Verify site which contains Federal tax Information (FTI), as defined in IRS Publication 1075. Although the individual may not have direct access to FTI, the individual is required to have their employment eligibility validated through E-Verify.

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Benefits

For information regarding thebenefits available to State of RhodeIsland employees, please visit the Office of Employee Benefits’ website at http://www.employeebenefits.ri.gov/.

Also, be advised thata new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.