Data and Documentation Technician

IFF; Oregon (WI); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Learning and development opportunities

Flexible working arrangements

Collaborative work environment

Job summary

IFF, a global leader in flavors and fragrances, seeks a dedicated professional for managing technical documentation and ensuring quality compliance.

The role is based in São Paulo but allows remote work, providing opportunities to support customers globally while collaborating with cross-functional teams.

Key qualifications include a Bachelor's degree in a Natural Science and at least 3 years of relevant experience. Join us to make a meaningful impact.

Qualifications

• 3+ years experience in quality assurance or regulatory environments.
• Proven ability to work independently while collaborating effectively.
• Experience with quality and food safety standards such as GMP and HACCP.

Responsibilities

• Manage customer requests related to technical documentation.
• Create and maintain customer-facing documentation.
• Ensure compliance with quality management systems and food safety standards.

Skills

Quality assurance

Regulatory compliance

Attention to detail

Communication skills

Customer-focused mindset

Education

Bachelor's degree in Natural Science

Tools

SAP

Salesforce

Job description

Job Summary

Are you passionate about managing technical documentation, ensuring quality compliance, and supporting customers across global markets?

Job Description

IFF is a global leader in flavors, fragrances, food ingredients, and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Health & Biosciences: Channeling our passion for nature and bioscience into sustainable, life‑enhancing technologies that power innovative solutions across healthcare, food, consumer, and industrial markets.

The role is based in São Paulo (remote). Be part of a customer‑focused, detail‑oriented, and collaborative team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

Where You’ll Make a Difference

• Manage customer requests related to technical documentation, quality information, and product data using centralized document and data management systems
• Serve as first‑line support for customer documentation and quality‑related inquiries, escalating complex topics to subject matter experts when needed
• Create, maintain, and distribute customer‑facing documentation, including Product Descriptions, Certificates of Analysis, statements, and certifications
• Ensure compliance with applicable quality management systems, food safety standards, and accreditation frameworks such as International Organization for Standardization (ISO), Food Safety System Certification 22000 (FSSC 22000), Global Food Safety Initiative (GFSI), current Good Manufacturing Practices (cGMP), and Hazard Analysis and Critical Control Points (HACCP)
• Support regulatory, export, and product registration requirements, including Kosher and Halal documentation where applicable
• Support technical commercialization activities, including risk assessments and approval processes for raw materials, intermediates, finished goods, packaging, and labeling
• Maintain and manage product master data within SAP and participate in workflows for new products and product changes
• Partner with cross‑functional stakeholders across Quality Assurance (QA), Quality Control (QC), Regulatory, Operations, Product Management, Sales, and Customer Service to meet customer and business needs

What Makes You The Right Fit

• Bachelor’s degree in a Natural Science, or a related field, or equivalent relevant experience.
• 3+ years experience in quality assurance, regulatory, customer quality, food ingredients, dietary supplements, or pharmaceutical environments
• Strong written and verbal communication skills with high attention to detail
• Ability to manage multiple priorities and deliver accurate results in a fast‑paced environment
• Experience working with quality and food safety systems, such as Good Manufacturing Practices (GMP), HACCP, ISO, or FSSC 22000
• Proven ability to work independently while collaborating effectively within cross‑functional teams
• Customer‑focused mindset with a strong commitment to service excellence

How Would You Stand Out?

• Experience working with enterprise systems such as SAP, Salesforce, SharePoint, or similar platforms
• Strong analytical and problem‑solving skills with the ability to identify trends and opportunities for process improvement
• Technical aptitude to quickly understand product information, processes, and documentation requirements

Why Choose Us?

• Opportunity to work in a global, science‑driven organization with meaningful impact
• Collaborative and inclusive work environment
• Exposure to cross‑functional teams and global markets
• Learning and development opportunities to support career growth
• Flexible working arrangements where applicable

Work Schedule & Environment

• Monday–Friday, standard business hours (8:00 a.m. – 4:30 p.m. CST)
• Hybrid schedule with two days onsite per week
• Global scope supporting multiple market segments and product lines

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of ethnicity, national origin, race, age, sex, veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more