Customer Service Specialist I

American Air Filter; Louisville (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

American Air Filter in Louisville, KY is seeking a Customer Service specialist to exceed customer expectations through strong communication, product knowledge, and timely problem solving. You will liaise with Sales, Accounts Receivable and Operations to ensure satisfaction and accurate order handling.

The role requires a high school diploma, 5 years in customer service, and proficiency with Microsoft Office. Prior manufacturing exposure is a plus; on‑site collaboration is essential.

Qualifications

• High school diploma or equivalent required.
• 5 years’ prior experience in customer service or related area.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Manufacturing/industrial experience preferred.

Responsibilities

• Collaborate with customer and sales to provide information, quotes, orders, and status.
• Receives, investigates, and responds to customer inquiries, prioritizing urgent matters.
• Maintain knowledge on lead times, product pricing, and shipping schedules.
• Keep records of customer interactions in SAP and related software.
• New Customer Set-up in SAP including collaboration with credit/collections.
• Assist Credit with invoice disputes and billing error resolutions.
• Provide freight estimates and coordinate with Operations on delivery estimates.

Skills

Communication skills

Customer service

Microsoft Office

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Description

AAF International offers the most comprehensive clean air solutions available across the globe. Selling under the American Air Filter® and the AAF International® brand names, AAF International has been an industry pioneer since 1921 with manufacturing operations in 22 countries and over 6000 employees globally. Our products are the industry benchmarks for quality and performance. Our applications include commercial, industrial and residential solutions from the filters used in your home to the most critical cleanroom and power generation applications.

We are a member of the Daikin Group, the world's largest air conditioning provider with $30 billion in revenue and over 98,000 employees worldwide. Founded in 1924, Daikin has grown into a diversified industrial manufacturing company offering solutions in clean, air, air conditioning, refrigeration, chemicals, oil hydraulics, defense systems and electronics.

Our culture of continuous improvement, safety and world class operations is driven by our people-centered management philosophy. This philosophy is built around mutual selection: that while AAF seeks top talent people to join and deliver on our team, we also want each team member to receive job satisfaction, growth & development, and continued happiness in being a long-term member of the AAF family. This is fueled by our belief in treating our people, our supply partners, our customers and our environment with the trust and respect we each require, and our passion to give back to our community for our success.

Read more about our philosophy at: http://www.daikin.com/about/corporate/philosophy/index.html

AAF International is an Equal Opportunity Employer M/F/Disability/Veteran

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship, veteran status, uniform servicemember status, age, disability or any other legally recognized protected personal characteristics.

Position Objective:

Provide world-class Customer Service by exceeding customer expectations using advanced soft skill techniques, advanced product and system knowledge, and timely yet thorough problem-solving/dispute resolution. This role will serve as a cross-functional liaison working with other departments, including Sales, Accounts Receivable and Operations, to ensure customer satisfaction.

Key Accountabilities:

• Collaborate with customer, direct sales team, and other departments to provide information about products and services, quotes, order entry including will calls, order confirmations, invoice copies, customer complaints, and order status/maintenance.
• Receives, investigates, and responds to customer inquiries while prioritizing urgent matters.
• Maintain knowledge on lead times, product information, pricing, shipping schedules and other information to accurately and efficiently.
• Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken in SAP and PC software systems.
• New Customer Set-up in SAP including working with the credit and collections department to process credit application.
• Maintain knowledge on company products and processes.
• Customer Master File Maintenance including updating contact information, sold-to, ship-to, shipping terms, pricing, and customer specific text requirements.
• Assists Credit department with invoice disputes and billing error resolutions.
• Provide freight estimates as required to ensure customer satisfaction; work with Operations on delivery/freight estimates as required to ensure accuracy.
• Performs other duties as assigned.

Requirements

Position Requirements:

1. High school diploma or equivalent is required. Associate or Bachelor’s degree preferred;
2. 5 years’ prior experience in customer service or related area, preferably in a manufacturing/Industrial environment;
3. Must be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook);
4. Industry knowledge/experience is desired.

Must exhibit the following core competencies:

• Communication skills
• Ability to calculate figures and amounts such as discounts, commission, and percentages.
• Ability to apply basic algebra and geometry.
• Problem analysis and solving
• Organizational and planning skills
• Attention to detail
• Creativity
• Team player
• Stress tolerance

Additional Requirements:

• The profile needs to be a commercial extravert person willing to build relationships with both external and internal customers;
• Ability to contact customers in a proactive way;
• Health, safety and environmentally conscious;
• English communication skills including face to face, telephone and written;
• A first level of immediate customer responses;
• Flexible approach to working, willingness to accept changing priorities;
• To seek support from Manager when needed;
• Telephone contact and communications skills are an asset for this job.