Customer Service Specialist

Amber Specialty Pharmacy; Omaha (NE); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Six paid holidays

Job summary

Amber Specialty Pharmacy is seeking a Patient Care Specialist in Omaha, NE. You will handle day-to-day patient service activities, inbound/outbound calls, refill reminders, and coordinate with pharmacists to support patients with chronic conditions.

Role emphasizes excellent customer service, data accuracy, and adherence to HIPAA guidelines. In-office, full-time position with rotating shifts and six paid holidays. Must pass pre-employment screenings as required by law.

Qualifications

• Working knowledge of the healthcare industry.
• HIPAA trained and/or the ability to protect confidential patient and employee information.

Responsibilities

• Explain company programs and services to patients and provider staff.
• Liaise between company, patients, insurers, and providers via phone, fax, and email.
• Make onboarding welcome calls and schedule medication deliveries.
• Enter data into tracking software and escalate to clinical staff when needed.
• Make monthly refill reminder calls and refer to clinical staff as needed.
• Handle patient inquiries and route questions to pharmacists or nurses as appropriate.
• Notify staff of information that may affect a patient’s state or funding.
• Process orders and inquiries received by mail, phone, or direct contact.

Skills

MS Excel

MS Word

Outlook

Healthcare knowledge

HIPAA training

Education

High School Diploma or equivalent

Job description

Additional Considerations (if any):

At Amber Specialty Pharmacy, our commitment to patient care is unmatched. Enjoy fulfillment in a career where you have the opportunity to make a positive impact on patients with complex and chronic conditions.

• Starting at $19.00/hour
• Full-Time; In-Office
• Hours: Rotating Shifts; M-F, 7:00 a.m. - 7:00 p.m.; Sat., 8:00 a.m. - 2:00 p.m.
• Six paid holidays
• Must pass post-offer, pre-employment drug background tests as allowed by state, federal, local ordinance, statutes and licensing/accreditation requirements.

Amber Specialty Pharmacy

Job Title: Patient Care Specialist

Department: Operations

FLSA: Non-Exempt

General Functions

Responsible for the day-to-day customer service activities and support of specifically assigned clients and customers. Responsible for inbound and outbound patient phone calls, prescription refill reminder calls, documentation of patient interaction, facilitation of patient-to-pharmacist consultations, patient enrollment functions, and assisting with patient needs and requests. Provides excellent customer service in all interactions.

Reporting Relations

Reports to: Customer Care Center Manager

Direct Reports: None

Primary Responsibilities :

• Explains all Company programs and services to patients and provider’s office staff , including what to expect with Company specialty services, contents of shipments , and patient rights.
• Acts as a liaison between Company, patients, insurance, Pharma , and provider’s offices via phone, fax , and email communications.
• Contacts patients to provide onboarding welcome calls, schedule new medication deliveries, confirm demographic and address information, and inform them of any copayment responsibilities.
• Enters data requirements into tracking software. Transfers call to clinical staff for clinical education/assessment activities.
• Places monthly refill reminder calls to patients; refers patients to the clinical pharmacist or nurse as needed.
• Communicates with patients as needed based on prescription refills and refers any medication or illness-related questions or concerns to a board-licensed healthcare professional, including but not limited to pharmacists, nurses, or supervised pharmacy interns.
• Notifies appropriate staff of relevant information gathered during calls to provider s or patient s that may affect a patient’s disease state, medication regimen or method of funding .
• Records and processes orders and/or inquiries received by mail, telephone and/or through direct patient contact.
• Provides timely response to patient inquiries by telephone and/or email in an inbound or outbound manner, consistent with service and quality standards.
• Maintains documentation of calls to and from patients, caregivers, insurance, providers, and Pharma.
• Creates patient activities as a reminder for the following tasks, including, but not limited to, follow-up calls, clinical assessments, referrals to Case Management, initiation of discharge, patient letter mailings, or other reminders as it relates to the patient’s care.
• Must maintain the established workflow within the patient care department and adhere to the company/department’s Policy and Procedure manual.
• Adheres to all company policies as indicated in the handbook and directives issued by management. Has reviewed Policy and Procedure manual.

Professional Competencies :

• Proficient with MS Excel, Word, and Outlook
• Demonstrated ability to meet tight deadlines
• Must be detail oriented with a high degree of accuracy
• Ability to work with all levels of internal management and staff, as well as outside clients and vendors
• Working knowledge of Medicare, Medicaid, and Commercial Insurance related to pharmacy billing, prior authorizations, insurance verification, and medical terminology preferred
• Must be knowledgeable in Medicare, Medicaid, Commercial insurance, and renal programs and how they apply to transplant and specialty patients
• Knowledgeable in the process of insurance verification and online prescription adjudication

Education:

High School Diploma or equivalent

Required Qualifications:

• Working knowledge of the healthcare industry
• HIPAA trained and /or the ability to work with and protect high ly confidential patient and employee information

Physical Requirements:

• Must be able to remain in a stationary position up to 90% of the time
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and traverse conferences, meetings, and remote events
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
• The ability to observe details at close range (within a few feet of the observer)

Working Conditions :

Normal office environment.

Equipment Used to Perform the Job :

Computers, keyboards, mouse, monitors, fax, and/or headsets for phone work. Software specific to the position, including but not limited to Microsoft Outlook and Skype. Must lift and traverse the area to move paper and supplies to use the equipment.

Contacts :

Frequently interact with co-workers, intradepartmental staff of t he Company, managers, leaders, insurance providers, payers, v endors, and customers . This is a partial list of contacts and is subject to changes and alternatives.

Confidentiality :

The incumbent must maintain the confidentiality of personal information for the applications and licensing requirements, including any financial, strategic, or proprietary information.The Company does not consider this an exhaustive list of examples and may add or modify as deemed appropriate to the execution of the role.

Candidates must be able to pass a pre-employment drug test, background check, and health screening (if applicable).