Customer Service Representative - TP138535

UC San Diego; San Diego (CA); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation & sick time

Paid holidays

Training and development

Job summary

UC San Diego seeks a Customer Service Representative to support the Housing, Dining, Hospitality team in La Jolla. You will analyze inquiries, dispatch work orders with MAXIMO, and ensure timely follow-up on service requests.

The role emphasizes strong communication, data entry accuracy, and professional customer interaction in a fast-paced environment.

Qualifications

• Organizational, writing, and mathematical ability for general administrative work.
• Strong ability to interface with customers, dispatch work orders, and analyze problems.
• Maintain professional customer relations and effective communication.
• Ability to analyze situations and make decisions within procedures.
• Excellent command of English grammar, spelling, and professional writing.

Responsibilities

• Provide support to HDH customers, dispatch work orders via MAXIMO, and monitor service requests.
• Assess urgency and coordinate appropriate emergency or service responses.

Skills

Customer service

Maximo

Data entry

Microsoft Office

Communication skills

Troubleshooting

Time management

Tools

Maximo

Microsoft Access

Excel

Outlook

Word

Job description

Work Schedule

Variable, 8 hrs/day, PT Friday, Sat, Sun, Mon

Payroll Title

BLANK AST 2

Department

Temporary Employment Services

Hiring Pay Scale

$25.46-$26.59

Worksite

La Jolla

Appointment Type

Temp

Appointment Percent

100%

Union

CX Contract

Total Openings

1

Work Schedule

Variable, 8 hrs/day, PT Friday, Sat, Sun, Mon

#TP138535 Customer Service Representative

Filing Deadline

Sat 9/12/2026

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. Temporary positions may lead to long term career opportunities. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

Duration

Assignments is 6 months but could be extended

Compensation

$24.46-$26.59 per hour depending on experience. Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available.

Work Schedule

The work schedule will be Friday, Sat, Sun, Mon 2:30pm-1:00am. Training: The first two weeks of hire will be training a modified schedule that could vary from the schedule above.

Location

On-Site - On campus in La Jolla.

Description

As a member of the Housing, Dining, Hospitality (HDH) Customer Service Center (CSC) team, provide support to HDH customers in the operation, maintenance, custodial and information systems work in departmental buildings, utility systems and custodial functions. Accept, analyze, suggest solutions for, refer, and dispatch trouble calls. Assess urgency, nature, level, and type of problem. Identify and advise customers of unusual problems that may harm the environment, people, or programs, and coordinate appropriate emergency response. Resolve, coordinate, and follow up on internal/external service requests, delays, and complaints. Using MAXIMO maintenance management software, initiate and track work orders, monitor jobs in progress, and compile reports. In conjunction with supervisor plan new customer service strategies and work processes that promote continuous service improvement. Enter and track work orders and billing information through MAXIMO maintenance management system. Analyze information from requestor to properly create, prioritize and categorize work requests. As time allows and operational needs require, provide back- up administrative assistance to other Property Operations, and Planning (POP) Business Office operations to include but not limited to filing, payroll, ordering of supplies, processing of bids and invoices, auditing, and lock and key coordination. Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with over 700 career employees, 1000 to 1200 student employees and an annual operating budget greater than $200 million. HDH provides housing for approximately 18,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering over 8 million sq. ft. HDH is in the midst of implementing an aggressive building plan which added 10,000 new beds in the next 10 years and will almost double our square footage by 2032. Currently, HDH houses 38% of UCSD’s enrolled students with a goal of housing 65% by 2032. HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors. Housing/Dining/Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As HDH we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego’s Office for Equity, Diversity, and Inclusion strategic goals, Housing/Dining/Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division.

Qualifications

• Organizational, writing, and mathematical ability to accurately and efficiently complete general administrative work
• Ability to uncover the important and relevant information about a problem through effective customer interface, conversation, and questioning and dispatch appropriate work order.
• Ability to build and maintain customer relations through a professional approach to handling customer service needs and problems.
• Ability to independently analyze situations and problems, identify issues and make effective decisions or recommendations within established procedures.
• Ability to communicate sound judgment and respond quickly to sensitive and urgent situations
• Demonstrated ability to work efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines. Ability to work with other staff personnel in a positive, team oriented manner.
• Excellent interpersonal skills including tact, confidentiality, diplomacy, and flexibility; excellent telephone manner in handling a variety of calls. Proven ability to demonstrate mature judgment, confidentiality, diplomacy, and flexibility to promote and to maintain positive working relationships and job effectiveness.
• Proven communication skills, both verbal and written, including knowledge of correct English grammar, spelling, punctuation, and usage, with the ability to compose letters and memoranda utilizing appropriate formats and styles, while proofing work to ensure accuracy of grammar, punctuation, and spelling.
• Ability to fully analyze assignments, to gather data and information, and to work with tact and diplomacy with all members of the campus community. *Ability to operate standard office equipment, i.e. computer, 10-key, various printers, fax machine, copy machine, and scanner.
• Proven ability in data entry, database-work order management, word processing, Microsoft Access, Excel, Outlook, and Word.

Special Conditions

Background Check Required

Pay Transparency Act

Annual Full Pay Range: $53,160 - $75,335 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.46 - $36.08

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

• \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace