Customer Service Representative I

Western Growers Assurance Trust; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Western Growers Assurance Trust in Irvine, CA is seeking a Customer Service Representative to provide consultative telephonic and web-based assistance to Child Care Providers, Agents, and Enrollment Specialists in Health Benefits Exchange administration. You will document inquiries, resolve issues, and coordinate with multiple departments while adhering to HIPAA and data security standards.

This role requires strong communication, fast learning of software, and the ability to maintain service

Qualifications

• High school diploma or GED required; 1–3 years in customer service preferred.
• Excellent verbal and written communication in English; Spanish bilingual a plus.
• Experience in call centers and handling insurance or benefits is preferred.
• Ability to learn new software and navigate multiple systems.

Responsibilities

• Assist providers, agents, and enrollment specialists via phone and web.
• Document information and outcomes in CRM; maintain HIPAA-compliant handling.
• Research and resolve aged customer service calls within standards.
• Collaborate with departments to address service requests promptly.
• Meet KPIs and maintain high quality assurance.

Skills

Fluent English

Bilingual Spanish

Customer service

Call center skills

CRM software

Documentation

Education

High School diploma or GED

Tools

CRM software

Job description

Job Description SummaryUnder the direction of the Senior Supervisor, Customer Service, the Child Care Providers United (CCPU) customer service representative provides consultive telephonic and web-based assistance to Child Care Providers, Agents, and Enrollment Specialists in the Health Benefits Exchange administration. In addition, the incumbent will provide customer service support to individuals by instructing them on correct eligibility management procedures and troubleshooting application issues and concerns. This position is also responsible for responding to general customer inquiries regarding insurance benefits, provider contracts, eligibility, and claims in a confidential, professional, and ethical manner.Duties And ResponsibilitiesCustomer AdvocateFoster and build good working relationships with Providers, Agents, Certified Enrollment Counselors, and federal and state agency contacts.Respond to customer questions telephonically or in writing regarding insurance benefits, provider contracts, eligibility, and claims confidentially, professionally, and ethically.Research and resolve aged customer service open calls within company standards.Obtain and extract information from the Health Care Processing System (HCPS) and other systems.Develop and maintains positive customer relations and coordinate with various departments to ensure customer requests and questions are handled appropriately and promptly.Be accountable and resolve issues by measuring impact, improving, and correcting course.Adhere to the call center’s quality assurance guidelines to ensure best-in-class service is provided during all interactions.Call Center SupportThoroughly document information, activities, inquiry outcomes, and changes in the database for accurate tracking and analysis.Research and analyze data to address operational challenges and customer service issues.Provide external and internal customers with the requested information.Communicate with the appropriate departments and identifies service issues.Identify inefficiencies within the established processes and suggest possible solutions to save time, reduce risk, and reduce expenses.Meet and maintain all KPIs to support the department service metrics and performance objections.OtherMaintain regular attendance per employee handbook guidelines.Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, being self-accountable, creating a positive impact, and being diligent in delivering results.Maintain internet speed of 40 MB download and 10 MB upload and router with wired Ethernet.Maintain a HIPAA-compliant workstation and utilize appropriate security techniques to ensure HIPAA-required protection of all confidential/protected client data.Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).All other duties as assigned.Physical demands/Work EnvironmentThe physical demands and work environment described here represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.QualificationsHigh School diploma or GED and a minimum of one (1) to three (3) years of experience in customer service within a call center environment preferred.Knowledge of Health Benefits, eligibility, application, and enrollment processes preferred.Knowledge of government regulations, federal states, and local health benefits programs preferred.Good communication and telephone skills with a clear and concise speaking voice.Fluent in English (oral and written) required. Bilingual in Spanish preferred.Proficient written communications skills.Demonstrated ability to learn new software and navigate multiple systems at once.Moderate computing and keyboarding skills, including proficiency with Customer Relationship Management (CRM) software.Ability to retain and apply knowledge of the various operations, products, and services of the organization, to provide excellent customer service support.Ability to adapt to a constantly changing environment.Proficient organizational and time management skills.Ability to retain and apply knowledge of the various operations of the organization, products, and services to provide excellent customer service support.Internet access provided by a cable or fiber provider with 40 MB download and 10 MB upload speeds.Home router with wired Ethernet (wireless connections and hotspots are not permitted).A designated room for your office or steps taken to protect company information (e.g., facing computer towards wall, etc.)A functioning smoke detector, fire extinguisher, and first aid kit on site.