Customer Service Representative I

Service Experts; Fairfax (VA); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Competitive pay with incentives

Paid time off

Medical/Dental/Vision insurance

401(k) with company match

Training & development

Job summary

Service Experts seeks a Customer Service Specialist to handle service requests, booking, questions, and billing inquiries with courtesy and professionalism. The role supports day-to-day operations of the Center from Fairfax, VA.

You will engage customers via phone, email, and chat, maintain records, and assist with scheduling and dispatch as needed. Training and growth opportunities are offered within a collaborative team environment.

Qualifications

• High school diploma or equivalent.
• Experience in customer service or other customer-facing environment.
• Ability to multi-task in a fast-paced environment.
• Excellent customer-service and interpersonal skills.
• Ability to communicate effectively with customers and co-workers.
• Knowledge of HVAC/Refrigeration industry is a plus.

Responsibilities

• Answers incoming phone calls from customers and assists or routes calls to the appropriate person.
• Maintains good customer relations and ensures calls meet Service Experts’ standards.
• Handles and resolves customer concerns, complaints, and questions by phone, email, Chat, or other channels.
• Resolves issues by clarifying, researching, and implementing solutions or escalating as needed.
• Maintains customer records by updating account information and dispositions calls in software.
• Adheres to CPI compliance when taking payments over the phone.
• Updates capacity planner when calls are booked, rescheduled, or canceled.
• Collaborates with Sales and Service Coordinator to improve scheduling accuracy and speed.
• Communicates service call status to customers and assists with dispatching as needed.

Skills

Customer service

Communication skills

Multi-tasking

Phone & email

HVAC knowledge (asset)

Education

High school diploma or equivalent

Tools

Call monitoring software

CRM software

Job description

Welcome!

The Customer Service Specialist handles customer service requests, appointment booking, customer questions, complaints, and billing inquiries with the highest degree of courtesy and professionalism to resolve customer issues with one-call resolution. The Customer Service Specialist will be responsible for assisting in day-to-day operation of the Center.

Location Address : 8421 Hilltop Rd, Fairfax, VA 22031

Key Responsibilities

• Answers incoming phone calls from customers and assists call or routes call to appropriate person
• Maintains good customer relations and ensures that all calls meet Service Experts’ standards
• Handles and resolves a variety of customer concerns, complaints, and questions by phone, email, Chat, (questions may include billing inquires, technician ETA, scheduling issues, and general company product and service questions)
• Resolves problems by clarifying issues, researching, exploring answers/alternative solutions, implementing solutions, and escalating unresolved issues
• Maintains customer records by updating account information
• Accurately dispositions calls in call monitoring software
• Adheres to CPI compliance regulations when taking payments over the phone
• Updates capacity planner whenever calls or booked, rescheduled or cancelled
• Works with Sales and Service Coordinator to improve accuracy in scheduling and speed of response
• Communicates with customers on the status of service calls
• Assists with dispatching as needed
• Continually maintains working knowledge of all company products, services, and promotions
• Working with dispatch to improve accuracy in scheduling and speed of response
• Reliable attendance and on-time job performance
• Performs similar/other duties as needed or assigned

Desired Skills & Qualifications

• High school diploma or equivalent with 1 year experience working in customer service or other customer-facing environment
• Experience or training the use of computers and related systems in an administrative office environment
• Must be able to multi-task and work effectively in fast-paced and constantly changing work environment. Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness.
• Excellent customer-service, communication, and interpersonal skills
• Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns
• Ability to effectively communicate with co-workers and customers in a pleasant, business-like, and customer-focused manner. Ability to communicate with a diverse customer population.
• Ability to work effectively in both a team and an independent environment
• Ability to make decisions based on established guidelines and procedures
• Ability to accept empowerment and to be prepared to make decisions regarding customer satisfaction with confidence
• Effective organizational and time-management skills. Must be able to prioritize work based on service demands
• An understanding and knowledge of the HVAC/Refrigeration Industry is an asset

Benefits

What Do We Offer You as a Service Experts Employee? Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs, including:

• Competitive Pay with incentive opportunities
• Paid Time Off and Company Holiday Pay
• Medical, Dental, and Vision Insurance programs
• 401(k) Retirement Savings Plan with company matching contributions
• Life Insurance and disability insurance options
• Supplemental benefit programs
• World Class Training opportunities through our Experts University
• Career Development opportunities

Minimum Experience: 0 – 2 years

Minimum Education: High School Diploma/GED

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts. Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email [e-mail]