Customer Service Representative I

Service Experts Heating & AC-WV LLC; Duluth (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Service Experts Heating & AC-WV LLC in Duluth, GA is seeking a Customer Service Specialist to handle customer service requests, bookings, questions, and billing inquiries with courtesy and professionalism, aiming for one-call resolution. The role supports day-to-day operation of the Center.

The candidate will answer calls, update records, and work with dispatch and sales to improve scheduling and response speed. A HS diploma and 0–2 years in service are required.

Qualifications

• 0–2 years of customer service experience.
• High school diploma or GED.
• Ability to multi-task in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Experience with computers and administrative systems.

Responsibilities

• Answer incoming customer calls and route as needed.
• Maintain customer records and update account information.
• Assist with billing inquiries, scheduling, and product questions.
• Provide one-call resolution when possible.
• Adhere to CPI compliance when taking payments over the phone.
• Coordinate with dispatch and Sales for scheduling.

Skills

Customer service

Communication

Interpersonal skills

Multitasking

Phone support

Teamwork

Education

High School Diploma / GED

Tools

Call monitoring software

CRM software

Job description

Welcome!

The Customer Service Specialist handles customer service requests, appointment booking, customer questions, complaints, and billing inquiries with the highest degree of courtesy and professionalism to resolve customer issues with one-call resolution. The Customer Service Specialist will be responsible for assisting in day-to-day operation of the Center.

Key Responsibilities:

• Answers incoming phone calls from customers and assists call or routes call to appropriate person
• Maintains good customer relations and ensures that all calls meet Service Experts’ standards
• Handles and resolves a variety of customer concerns, complaints, and questions by phone, email, Chat, (questions may include billing inquires, technician ETA, scheduling issues, and general company product and service questions)
• Resolves problems by clarifying issues, researching, exploring answers/alternative solutions, implementing solutions, and escalating unresolved issues
• Maintains customer records by updating account information
• Accurately dispositions calls in call monitoring software
• Adheres to CPI compliance regulations when taking payments over the phone
• Updates capacity planner whenever calls or booked, rescheduled or cancelled
• Works with Sales and Service Coordinator to improve accuracy in scheduling and speed of response
• Communicates with customers on the status of service calls
• Assists with dispatching as needed
• Continually maintains working knowledge of all company products, services, and promotions
• Working with dispatch to improve accuracy in scheduling and speed of response
• Reliable attendance and on-time job performance
• Performs similar/other duties as needed or assigned

Required Qualifications:

• High school diploma or equivalent with 0-2 years experience working in customer service or other customer-facing environment
• Experience or training the use of computers and related systems in an administrative office environment
• Must be able to multi-task and work effectively in fast-paced and constantly changing work environment. Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness.
• Excellent customer-service, communication, and interpersonal skills
• Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns
• Ability to effectively communicate with co-workers and customers in a pleasant, business-like, and customer-focused manner. Ability to communicate with a diverse customer population.
• Ability to work effectively in both a team and an independent environment
• Ability to make decisions based on established guidelines and procedures
• Ability to accept empowerment and to be prepared to make decisions regarding customer satisfaction with confidence
• Effective organizational and time-management skills. Must be able to prioritize work based on service demands
• An understanding and knowledge of the HVAC/Refrigeration Industry is an asset

Minimum Experience: 0-2+ Years Minimum Education: High School Diploma/GED

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts.

Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email [e-mail]