Customer Service Representative (flexible availability)

Magnolia Operating LLC; Chicago (IL); Hybrid; USD 25,000 - 26,000; Full time

Job summary

Magnolia Bakery in Chicago is seeking a Customer Service Representative to handle guest inquiries for advanced orders and guide clients through product options. This role leads planning for private and corporate events, weddings, and special occasions, delivering a high level of hospitality in a fast-paced store.

You will learn store production rules, track orders, and assist with event logistics, ensuring accurate fulfillment and excellent service.

Qualifications

• Must have strong product knowledge to recommend items.
• Ability to coordinate events and private/corporate functions.
• Excellent communication and hospitality mindset.
• Ability to work in a fast-paced environment.
• Professional telephone etiquette.

Responsibilities

• Answer telephone in a friendly, professional manner and direct calls.
• Enter orders and ensure pickups/deliveries are on time.
• Assist customers in selecting baked goods for special occasions.
• Track order information in the database.
• Coordinate and communicate special orders with management.
• Handle logistics and transportation of orders.
• Ensure props and supplies are available for orders/events.
• Support store-level management and assist during downtime.
• Complete required paperwork or training materials.
• Support event staff during functions.

Skills

Customer service

Communication skills

Fast-paced environment

Organizational skills

Tools

Order management system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Hourly Hourly Chicago, IL, US

3 days ago Requisition ID: 1151

Salary Range: $18.00 To $19.00 Hourly

Magnolia Bakery, the world’s most famous bakery, opened our first location on a quiet street corner in the heart of New York City’s West Village in 1996. From then to now, Magnolia Bakery has been cherished for offering fresh-made classic American baked goods and for our warm inviting atmosphere. With locations in New York City, LA and Chicago, a D2C business shipping nationwide and international locations in the Middle East and Southeast Asia, Magnolia Bakery is beloved across the world.

Role:

The Customer Service Representative will field all guest inquiries for advanced orders and guide them through all of our product options. This individual will be the primary contact and serve as the lead for planning and coordinating special events including private and corporate functions, press events, charitable donations, weddings, party favor orders, parties, and other events.

Customer Service Representatives must have a great work ethic , good communication skills, a positive attitude, and the ability to work in a fast-paced environment. In this role, you are responsible for creating a spirit of hospitality.

Must have strong product knowledge to make appropriate recommendations to clients based on the type and purpose of their function. Our fast-paced environment requires someone who is sharp, poised, and exhibits excellent communication skills with the ability to uphold grace under pressure. This position requires the highest possible level of meticulousness, organized workflow, and dedication to deliver an excellent customer experience.

PRINCIPLE DUTIES:

• Answer telephone in a friendly, professional manner and direct incoming phone calls.
• Learn production rules and timings specific to your store.
• Enter orders for customers, and ensure pickups and deliveries are ready/go out on time.
• Ensure all orders are up to Magnolia Bakery standards.
• Assist customers in selecting baked goods to suit their special occasion. This may involve directing or steering customers in a different direction than they originally reached out to us for.
• Track order information in the database.
• Monitor “special” orders to ensure they are executed smoothly.
• Coordinate and communicate “special” orders with management.
• Work closely with store -level management team to delegate responsibilities associated with “special” orders.
• Handle logistics and transportation/delivery of orders, including event props.
• Ensure we have the appropriate props, special supplies, and sprinkles for all orders/events.
• Work events when necessary.
• Completing/filling out any required paperwork or training material.
• Assume the role of “counter staff” when needed and during downtime.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Position requires standing and walking for period of 3-5 hours without a rest break.
• Occasional moderate to heavy lifting and carrying, bending, and reaching overhead may be required.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity
• Talking and hearing occur continuously in the process of communicating with guests, coworkers, and management
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception
• Requires manual dexterity to use and operate all necessary equipment .