Customer Service Representative AHN

Hugh Chatham Health; Macon (GA); On-site; USD 27,000 - 41,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Advocate Health in Georgia seeks a Visitor & Customer Relations associate to warmly welcome patients and families, orient them to hospital services, and guide them to locations. You will manage waiting areas, maintain task logs, and support staff with accurate patient information while upholding HIPAA regulations.

The role focuses on courtesy communications, coordinating with hospital staff, and ensuring a smooth patient experience in the front-desk and waiting areas.

Qualifications

• High School or GED diploma required.
• Previous customer service experience preferred but not required.
• Ability to maintain HIPAA privacy and confidentiality.

Responsibilities

• Welcomes patients and families, orienting them to hospital services, processes and guidelines.
• Greets families, provides directional information to hospital locations, and answers general inquiries.
• Maintains patient listings and tracking logs for families in waiting areas; interfaces with patient representatives.
• Ensures accurate patient location and status information with hospital staff and nursing teams.
• Monitors waiting areas for safety, cleanliness and adherence to visitation policies.

Skills

Customer service

Communication skills

Education

High School diploma or GED

Job description

Department 11861 Navicent Health Medical Center - Visitor & Customer Relations

Status Full time

Benefits Eligible Yes

Hours Per Week 36

Schedule Details/Additional Information 0.9 FTE 7a-7p

Pay Range $19.80 - $29.70

Major Responsibilities

• Assures that patients and families are welcomed and oriented to hospital services, processes, and guidelines. Greets families and visitors and provides directional information to appropriate hospital locations.
• Maintains patient listings and tracking log of families in the waiting area. Interfaces with patient representatives to ensure accuracy of patient status an listing. Investigates and directs problematic situations to patient representatives and/or appropriate hospital staff.
• Interacts with Hospital staff to ensure accuracy of patient location.
• Manages patient information appropriately to assure HIPAA regulations met.
• Answers and routes incoming calls on courtesy telephones to families and visitors as appropriate.
• Demonstrates Commitment to Co-workers for Health Care.
• Attends 50% staff meetings, reading and initialing minutes of all missed meetings.
• Attends relevant in-service education
• Monitors the waiting area to ensure customer safety and compliance with hospital guidelines.
• Ensures the neat appearance and cleanliness and security of the waiting area.
• Provides communication link between patients’ families and/or visitors and the patient representative and/or nursing staff as appropriate. Explains options for advanced directives to patients and families; may obtain signatures on the appropriate forms as necessary.
• Provides feedback/education to clinical staff on customer service.
• Initiates service recovery program when necessary, assuring appropriate expenditure of these funds.
• Responsible for monitoring all entry access to patient care areas.
• Responsible for monitoring waiting areas and hallways.
• Responsible for monitoring and enforcing visitation times and restriction guidelines in the assigned departments.
• Maintains neat and orderly work station.
• Manages FBC/L&D visitation badge system appropriately when assigned to this area.
• Assists in monitoring for Infant Security when assigned to this area.
• Responds appropriately to Infant Security alarms when assigned to this area.
• Manages Infant car seat closet and maintains record when assigned to FBC.
• Works with Customer Service Coordinator to assess status of customer service program based on customer feedback and recommends changes to meet changing demands.

Licensure, Registration, And/or Certification Required

None.

Education Required

Must be a High School or GED Diploma Graduate.

Experience Required

Previous customer service experience preferred but not required.

Knowledge, Skills & Abilities Required

None.

Physical Requirements And Working Conditions

Must be able to use visual acuity to see monitor screen, computer and hard copy materials. Must be able to hear and verbally communicate in person and over the phone or radio. Must be able to sit for prolonged periods of time (up to 2 hours). Must be able to comprehend and learn operation of various office equipment. Must have functional range of motion of the cervical, thoracic and lumbar spines, upper and lower extremities with a grip strength of 50-60# specific to job evaluation. Must be able to forward reach, overhead reach, bend, squat, kneel and apply proper body mechanics during the transfers and transport supplies and/or equipment using proper body mechanics. Must be able to lift up to 10# specific to job evaluation.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.