Customer Service Representative 2

AZ Dept. of Economic Security; Tuba City (AZ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

ASRS retirement plan

Paid holidays

Paid vacation

Paid parental leave

Tuition Reimbursement

Job summary

Department of Economic Security in Arizona seeks a Customer Service Representative 2 in the Tuba City Field Office. The role screens Medical Assistance, Nutritional Assistance, and Cash Assistance applications and records interactions in state systems.

This is an on‑site position with responsibilities spanning document handling, EBT issuance, and issue resolution. Ideal candidates have strong customer service, computer, and communication skills; ability to educate clients; and capability to

Qualifications

• Customer service practices and techniques; Computer Skills.
• Administrative, office, and clerical procedures.
• English language for sentence structure, composition, content, spelling, and grammar.
• Program rules, regulations, policies and procedures, and computer systems.

Responsibilities

• In person interaction with customers to determine steps and place in the workflow.
• Screen applications for NA Expedite criteria.
• Educate customers on rights, responsibilities, self-service options and interviewing requirements.
• Scan and upload documents into FAA’s Document Management System and Eligibility System.
• Issue EBT cards and ensure NVRA process is followed.
• Resolve client issues and refer unresolved cases to upper management.
• Prepare, monitor, and submit reports.

Skills

Active listening

Negotiation

Communication

Time management

Google Workspace

Problem solving

Job description

Job Summary

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or click on the link here to view Our DES' video. Come Join the DES Team.

The Department of Economic Security, Division of Benefits and Medical Eligibility is seeking an experienced and highly motivated individual to join our team as a Customer Service Representative 2 in our Tuba City Field Office. This position is the first point of contact in the office. This position, under general supervision, will screen Medical Assistance (MA), Nutritional Assistance (NA), and Cash Assistance (CA) applications. The member will use the state system to record details of customer interactions, complaints, or comments as well as details on actions taken to assist the customer.

This is an in-person, on-site position

Job Duties

Essential Duties and Responsibilities include but are not limited to:

• In person interaction with customers to determine what steps to follow in the appropriate Standard Work and place customer in the correct workflow.
• Screen applications for NA Expedite criteria.
• Educate customers on Rights and Responsibilities, Change Reporting, Self Service options and interviewing requirements/process.
• Scan and upload documents into the FAA’s Document Management System and FAA’s Eligibility System into the appropriate document type.
• May translate or submit translation when appropriate.
• Issue EBT cards.
• Ensure the NVRA process is followed.
• Open and date stamp incoming mail.
• Data entering applications.
• Resolve client issues.
• Responds to difficult, time sensitive complaints and feedback.
• Refer customers to upper management for unresolved issues.
• Provide conflict de‑escalation in dealing with irate clients.
• Prepare, monitor, and submit reports.
• Ordering and storing office supplies and equipment.
• Troubleshooting equipment by contacting the Helpdesk or Resolution center.

Knowledge, Skills & Abilities (KSAs)

Knowledge in:

• Customer service practices and techniques; Computer Skills.
• Administrative, office, and clerical procedures.
• English language for sentence structure, composition, content, spelling, and grammar.
• Program rules, regulations, policies and procedures, and computer systems.

Skills in:

• Active listening.
• Negotiation and problem resolution.
• Good written and oral communication to convey information effectively.
• Effective time management, organization and prioritizing tasks.
• Use of Google Workspace.
• Identifying alternative solutions.

Ability to:

• Measure and meet productivity and quality standards.
• Work at least 40 hours per week and maintain satisfactory attendance and punctuality standards.
• Professionally interact with all levels of personnel and customers.
• Engage critical thinking using logic and reasoning.
• Multi-task and work under competing priorities.
• Work independently or collaboratively with a group.
• Adapt to changing environments and new technologies.

Selective Preference(s)

The ideal candidate for this position will have.

• At least one year experience in a direct contact, customer service environment.

Pre-Employment Requirements

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• Successfully pass background and reference checks; employment is contingent upon completion of the above‑mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Affordable medical, dental, life, and short‑term disability insurance plans.
• Participation in the Arizona State Retirement System (ASRS) and long‑term disability plans.
• 10 paid holidays per year.
• Paid vacation and sick time.
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child.
• Deferred compensation plan.
• Wellness plans.
• Tuition Reimbursement.
• Stipend Opportunities.
• Infant at Work Program.
• Rideshare and Public Transit Subsidy.
• Career Advancement & Employee Development Opportunities.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27‑week waiting period. The ASRS defined benefit plan provides for life‑long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax‑deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us

For questions about this career opportunity, please contact Angelina Clerry at 928‑606‑3823 or at [e-mail].

Equal Opportunity Statement

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Angelina Clerry at 928‑606‑3823 or at [e-mail].

Requests should be made as early as possible to allow time to arrange the accommodation.