Customer Service Representative

AmeriVet Veterinary Partners; Tyler (TX); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Mental health resources

Generous paid time off

401(k) matching

Student loan assistance

Job summary

AmeriVet Veterinary Partners' Tyler Veterinary Center is seeking a Client Service Representative to be the first point of contact for clients. You will manage appointments, answer calls, update patient records, and help streamline communication between clients and the medical team.

You will greet clients, gather medical information, triage inquiries, process billing, and promote services and online booking.

Qualifications

• High school diploma or equivalent required.
• Excellent communication and a compassionate, client-focused approach.
• Prior customer service experience, preferably in veterinary or medical settings.
• Basic tech proficiency with scheduling software and online communications.
• Strong organizational skills and ability to multitask during busy periods.
• Ability to lift up to 40 pounds.

Responsibilities

• Answer calls and emails promptly with professional, friendly service.
• Schedule appointments based on client needs and veterinarian availability.
• Update client and patient records in the practice management system.
• Process billing transactions and insurance claims as applicable.
• Provide clients with post-visit instructions and promote services.
• Direct complex inquiries to the medical team and triage appropriately.

Skills

Communication

Customer service

Multitasking

Empathy

Tech-savvy

Education

High school diploma or equivalent

Job description

As the first and last point of contact for our clients, the Client Service Representative (CSR) plays a vital role in delivering exceptional service at Tyler Veterinary Center. You'll be responsible for managing appointments, answering calls, processing patient information, and ensuring seamless communication between clients and our medical team. Through our tech systems, you’ll help streamline processes, enhance client access to care, and create a welcoming environment for both pets and their owners.

Key Responsibilities:

Client Communication & Scheduling:

• Answer calls and emails promptly with professional, friendly service
• Schedule appointments based on client needs and veterinarian availability
• Use technology to send appointment reminders, confirmations, and follow-up messages to keep clients informed and their pets' care on track
• Make outbound calls to re-engage lapsed clients and encourage them to schedule appointments

Client Relations & Customer Service:

• Greet clients warmly and ensure a positive experience throughout their visit
• Use active listening to gather important medical information and triage inquiries, directing more complex questions to the medical team
• Demonstrate empathy in all interactions, especially when dealing with upset or emotional clients, while maintaining a calm and professional demeanor
• Promote current promotions and campaigns, keeping clients informed about special offers, services, and initiatives

Managing Patient Information & Technology:

• Update client and patient records in our practice management system with accuracy and efficiency
• Process billing transactions, including credit card payments, digital payments, financing options, and insurance claims
• Maintain organized records of client communications and appointments to streamline operations

Support the Medical Team & Practice Operations

• Provide clients with accurate post-visit instructions, including medication schedules and follow-up care
• Help maintain a clean, organized reception area and assist with daily practice operations as needed
• Inform clients about the services offered, preventive care options, and how they can conveniently book appointments online or shop for pet products through our online store

Qualifications:

• High school diploma or equivalent required
• Excellent communication skills and a strong desire to provide compassionate, client-focused service
• Prior customer service experience, preferably in a veterinary or medical setting
• Basic proficiency with technology, including scheduling software and online communication platforms
• Strong organizational skills and the ability to handle multiple tasks efficiently, even during busy periods.
• Ability to lift up to 40 pounds independently

At AmeriVet, we’re committed to your growth, development, well-being, and success. We empower team members with the resources, support, and opportunities needed to thrive in their careers and make a lasting impact in our communities.

Here’s what you can expect when you join our team:

• Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.
• Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well-being.
• Health, dental, vision, life insurance, and mental health resources to support your overall well-being.
• Generous paid time off and holidays, because your personal time matters.
• A supportive, collaborative environment where everyone feels a sense of belonging.

Please note: Any Benefits listed above apply to full-time employees.

At AmeriVet, your unique skills and passion are celebrated, and every team member has the tools to thrive. Our people-focused approach is centered on helping you grow in your career while making a meaningful impact on the communities we serve.