Customer Service Representative

Heraeus; Santa Fe Springs (CA); On-site; USD 76,000 - 98,000; Full time

Job summary

Heraeus in Santa Fe Springs, California invites you to join as a Customer Service Representative. You will manage assigned accounts through the full order cycle—from entry to shipment and invoicing—ensuring accurate data and responsive service.

You will work closely with Sales, Operations and Finance to resolve issues, analyze demand and maintain strong customer relationships in a fast-paced, team‑oriented environment. This is a permanent, on-site role.

Qualifications

• 3–5 years in customer service or related operations.
• Experience with ERP and CRM tools.
• Proficient with Microsoft Office (Excel, Outlook, Teams, PowerPoint).
• Strong communication, negotiation, and problem-solving skills.
• Ability to manage multiple priorities and collaborate across teams.

Responsibilities

• Serve as primary contact for assigned customer accounts, onboarding and new business integration.
• Manage orders from entry to shipment and invoicing, including related inquiries; maintain accurate transactions and system updates.
• Coordinate order fulfillment across Operations, Planning, Logistics, Production, Quality, Finance, and other teams; monitor status and communicate risks and resolutions.
• Lead customer communications about operations, product availability, service performance, and issue resolution; support business reviews.
• Investigate escalated concerns and order discrepancies, identify root causes, and coordinate corrective actions.
• Monitor service indicators, analyze demand, orders, inventory, and prepare reports to support decisions.
• Identify trends, risks, and opportunities affecting performance; share insights with partners.
• Partner with Sales and Commercial teams to support retention and growth.
• Coordinate customer requirements and changes with cross-functional teams.
• Suggest improvements to processes, systems, and customer experience.

Skills

Customer service

Account management

ERP systems

CRM tools

Microsoft Office

Communication skills

Multitasking

Education

Bachelor’s degree in Business Administration / Supply Chain / Communications

Tools

SAP

CRM software

Job description

Customer Service Representative

Date: Oct 26, 2026

Location: Santa Fe Springs – California, US, 90670

Company: Heraeus

Customer Service Representative

Permanent

Pay Range Min. $76,117.00

Pay Range Max. $97,940.00

Making displays foldable? Help hearts beat with micro-particles? Work on solutions involving precious metals? At Heraeus, we empower our customers to stay ahead of the curve. As a family-owned global technology leader, we take pride in being the invisible force driving innovation. Whether in production, research, sales, or administration, we deliver world-class quality across key industries: Precious Metals, Healthcare, Semiconductor & Electronics, and Industrials. With a strong global presence, including a significant footprint in the United States, Heraeus employs approximately 15,100 people across 40 countries, all dedicated to shaping the future of technology and industry.

Customer Service Representative

Be the connection that keeps customers, orders, and teams moving forward.

We’re looking for a Customer Service Representative to build strong customer partnerships and coordinate the work that turns customer requirements into reliable service. You’ll manage assigned accounts across the customer lifecycle—from order fulfillment and account support to issue resolution and relationship management—working closely with Sales, Operations, Supply Chain, Quality, Finance, and other teams.

Your work will help strengthen customer satisfaction and retention, support commercial goals, and improve the way we serve our customers.

Key Responsibilities

• Serve as the primary contact for assigned customer accounts, build trusted relationships, and support customer onboarding and new business integration.
• Manage customer orders from entry through shipment and invoicing, including related inventory, delivery, pricing, product, and service inquiries; maintain accurate transactions and system updates.
• Coordinate order fulfillment across Operations, Planning, Logistics, Production, Quality, Finance, and other teams; monitor status and communicate risks, delays, and resolution plans.
• Lead customer communications about operational activities, product availability, service performance, and issue resolution; support customer business reviews.
• Investigate escalated concerns and order discrepancies, identify root causes, and coordinate corrective actions with the appropriate teams.
• Monitor customer service indicators, analyze demand, order patterns, inventory needs, and service metrics, and prepare reports and analysis to support decisions and forecasts.
• Identify trends, risks, and opportunities affecting customer performance and business results, and share relevant insights with internal partners.
• Partner with Sales and Commercial teams to support customer retention, account objectives, and business growth.
• Coordinate customer requirements, priorities, projects, product transitions, and process changes with cross-functional teams.
• Identify and recommend improvements to processes, systems, and customer experience; contribute to operational excellence initiatives and adoption of best practices.
• Support business continuity and emergency management activities as assigned.
• Maintain accurate customer information, handle confidential data carefully, and follow applicable company policies, customer requirements, data privacy standards, and business procedures.

Qualifications

Required

• 3–5 years of experience in customer service, account management, supply chain, order management, or business operations.
• Experience with ERP systems and customer relationship management tools.
• Proficiency with Microsoft Office, including Excel, Outlook, Teams, and PowerPoint.
• Strong customer relationship, written and verbal communication, presentation, negotiation, and conflict-resolution skills.
• Ability to manage multiple priorities, exercise sound judgment, analyze information, and resolve complex issues involving multiple teams.
• Organized, collaborative approach and ability to influence outcomes across customer and internal organizations.

Preferred

• Bachelor’s degree in Business Administration, Supply Chain Management, Communications, Marketing, or a related field; an equivalent combination of education and experience may be considered.
• Experience in manufacturing, chemicals, metals, industrial, or a related business environment.
• SAP experience and familiarity with customer order management, fulfillment, inventory, and supply chain processes.
• Experience with business reporting and data analysis tools.
• APICS/ASCM or Customer Service Management certification.

Physical Requirements

This is primarily an office-based role involving extensive computer use and regular customer communication. Occasional travel may be required for customer meetings, business reviews, or training.

Heraeus is proud to be an employer that provides equal access to opportunities for all its employees. We provide fair and equal consideration to all qualified applicants, regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, physical or mental disability, protected veteran status, age, or any other legally protected characteristic. A diverse and inclusive culture is at the heart of our Vision, Mission, and Values. We are dedicated to cultivating a workforce that reflects a broad spectrum of cultures, backgrounds, and perspectives.

We participate in E-Verify to confirm employment eligibility after hire. Learn more at www.e-verify.gov