Customer Service Representative

Packaging Corporation of America; Plymouth (MI); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Salary range $48,000–$55,000

Annual bonus

Paid vacation

Paid holidays

401(k) with employer match

Medical, dental, and vision insurance

Life/AD&D/disability coverage

Job summary

Packaging Corporation of America (PCA) is seeking a Customer Service Representative to provide superior service by handling inquiries about product availability, pricing, and order status. The role requires coordination with multiple internal departments to ensure on-time delivery and accurate invoicing.

Key duties include processing orders, resolving billing issues, and maintaining customer records. The ideal candidate has a high school diploma and 2 years in customer service, with proficiency

Qualifications

• High school diploma required.
• 2 years of customer service experience handling orders on an order entry system.
• Experience with Word, Excel and Outlook recommended.

Responsibilities

• Receive, process, and track orders through scheduling and invoicing.
• Inform Sales Representatives about key activity on accounts and orders.
• Coordinate requests for specifications, availability, quotes, samples.
• Act as a link between customer and design, sales, and production teams.
• Maintain organized customer files and resolve billing issues.
• Manage on-hand inventory and align with orders and forecasts.

Skills

Customer service

Order entry

Communication

Relationship building

Multitasking

Attention to detail

Education

High school diploma

Associates degree or college coursework

Tools

Microsoft Word

Excel

Outlook

Job description

As a Fortune 500 company, Packaging Corporation of America (PCA) is an ideas and solutions company. Our corrugated packaging business seeks to be the leader in helping our customers — large and small — package, transport and display products of all kinds. Our white paper business delivers Paper With Purpose by providing the highest level of customer service and operational excellence. We have approximately 15,000 team members in more than 100 locations in the United States that strive to meet the local needs of our customers. Our mission is to serve the needs of our customers, today and tomorrow, with products and services that exceed expectations for performance and environmental responsibility.

People, Customers, Trust.

The Customer Service Representative is responsible for providing superior service to customers. This includes responding to customer inquiries regarding product availability, pricing, freight rates, allocations, delivery dates, receiving new orders, and monitoring status of current orders. Additionally, the Customer Service Representative is responsible for resolving complaints and requests for billing adjustments.

Principle Accountabilities

• Receive, process, and track assigned orders through to scheduling. Consult with various internal departments to ensure order completeness, on-time delivery and accurate invoicing.
• Communicate significant information regarding customer accounts/orders to appropriate internal departments including ensuring Sales Representatives are informed of pertinent activity regarding individual accounts.
• Coordinate customer requests for product specifications, availability, shipping, quotations and estimates, samples.
• Serve as a link between the customer and the design, sales and production teams to meet customer requirements including scheduling production, securing delivery dates, addressing order changes, and resolving complaints.
• Maintain organized customer files.
• Investigate and resolve customer complaints including billing issues and escalates to manager or appropriate internal departments when needed.
• Manage on-hand inventory levels and reconcile to customer orders, forecast and just in time schedules; this includes taking physical inventory at month end.

Basic Requirements

• Education equivalent to high school diploma required.
• Two (2) years’ previous work experience in a customer service role with experience handling customer orders on an order entry system, and maintaining / building strong positive customer business relationships.
• Strong working knowledge of computer systems including experience with Microsoft Word, Excel, and Outlook.

Preferred Requirements

• Associates degree or college business coursework.
• Previous experience using automated order entry system.
• Previous experience in the manufacturing sector, containerboard and corrugated packaging industry.

Knowledge, Skills & Abilities

• Strong attention to meeting and exceeding customer expectations.
• Ability to network and build relationships with individuals of various experience and corporate positions.
• Strong active listening and evaluating skills.
• Strong analytical skills with the ability to handle detail oriented tasks and review multiple documents and reports.
• Able to work in a fast paced, deadline-oriented environment and handle multiple requests simultaneously.
• Above average written and verbal communication skills with the ability to communicate to multiple audiences and purposes, and to effectively communicate with customers over the phone.
• Strong organizational skills with the ability to handle numerous details, deadlines, and requests.
• Previous experience working in a team environment preferred, or a strong understanding of the importance of open communication and information sharing among co‑workers.
• Able to work flexible hours or overtime as needed.

Compensation and Benefits

• Starting salary range for position: $48,000 - $55,000
• Bonus: Annual – Based upon individual contribution and overall, Company performance.
• Paid Vacation: Three (3) weeks per calendar year. Pro-rata Vacation during the initial year of hire based upon start date within the calendar year.
• Paid Holidays.
• Within the first 30 days of employment, an employee (and their dependents) is eligible to enroll in certain benefit coverages — medical, dental, and vision — and are automatically enrolled in life, AD&D, and disability coverages.
• Upon hire, an employee is automatically enrolled in the 401k plan. The plan offers both pre‑tax and Roth contribution options along with employer provided matching contributions.
• Disclaimer: The Compensation and Benefits information in this posting represents PCA’s good faith and reasonable estimate of what it may pay for this position. The Company reserves the right to modify this information at any time, subject to applicable law.

PCA is an Equal Opportunity Employer

Qualified Applicants must apply at careers.packagingcorp.com to be considered.