Customer Service Representative

archgroup; Omaha (NE); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401k matching

PTO starting at 20 days

Paid holidays

Life and AD&D insurance

Short/Long-term disability

Parental leave

Student loan assistance

Job summary

Arch is seeking a customer service professional to provide first-level support and directory assistance to both external and internal customers. The role includes handling claims calls, documenting interactions, and routing escalations to appropriate teams.

A strong emphasis on accuracy, responsiveness, and teamwork will be essential in a hybrid work environment. The ideal candidate has 2–3+ years in customer service, excellent communication skills, proficient PC skills, and the ability to

Qualifications

• High school diploma or equivalent; some college or insurance related education preferred.
• 2–3+ years of experience in customer service.
• Excellent verbal and written communications.
• Strong customer service skills and interpersonal abilities.
• Demonstrated teamwork and willingness to help others.
• Excellent PC skills and knowledge of Microsoft Office suite.
• Analytical problem-solving skills.
• Routing and managing electronic documents in an imaging system.

Responsibilities

• Provide first-level support and directory assistance to Arch external and internal customers.
• Respond to claims calls and correspondence from brokers, insured and non-insured claimants and vendors.
• Adhere to customer service standards and document interactions in the call center system.
• Resolve or escalate inquiries to supervisory level as needed.
• Manage personal workflow, productivity and quality to meet targets and SLAs.
• Assist in creating and maintaining job aids to ensure workflow consistency.
• Route escalations and ensure warm transfers to the appropriate Arch resource.

Skills

Customer service

Verbal communication

Written communication

Interpersonal skills

Teamwork

Analytical problem solving

Routing and document management

Education

High school diploma

Some college

Insurance related education

Tools

Microsoft Office

Imaging system

Job description

With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility.

Position Summary

Primarily responsible for providing first-level support and directory assistance to Arch external and internal customers. Responds to claims calls and correspondence from brokers, insured and non-insured claimants and vendors.

Responsibilities

• Adheres to World Class Customer Service Standards and documents all customer interactions in the call center management technology application.
• Performs necessary duties to resolve or satisfy all first-level inquiries or advance to supervisory level where applicable.
• Manages individual workflow, productivity and quality to meet and exceed team/individual goals and service level agreements.
• Communicates changes in processes, aiding in the creation and maintenance of job aids to ensure consistency/accuracy in workflows.
• Addresses claims intake related questions and appropriate routing of escalations to Management to include but not limited to, delayed policy availability within claims systems, policy/insured identification/routing, and rush requests
• Responsible for accurate and timely setup/routing of incoming FNOLs, preparation and routing of acknowledgement letters, merging of files, procurement of binders and/or policies and setup of oversight files.
• Utilizes research tools to identify and distribute unidentifiable mail that is received electronically.
• Provides back-up to the Document Indexers for unidentified mail/correspondence and download documents.
• Engages and participates in the Arch Experience values and continuous improvement initiatives
• As identified by the Customer Solution Center process, intercedes for the customer to assure they are "warm transferred" to the proper Arch internal or third-party resource that handles their business request or questions to meet or exceed their expectations, and follows up to ensure their satisfaction.
• Responsible for responding to incoming phone calls and correspondence (in electronic and paper format).

Education and Experience

• High School graduate or equivalent; some college or insurance related education preferred.
• 2 to 3 Plus years of experience in Customer Service
• Excellent verbal/written communications
• Excellent Customer Service skills
• Strong interpersonal skills
• Demonstrated team behavior; willingness to help
• Excellent PC skills and knowledge of Microsoft suite
• Analytical problem‑solving skills
• Routing and managing electronic documents in an imaging system
• Position is hybrid and requires (3) days in office
• Bilingual preferred
• Flexibility and adaptability in team settings

Arch is committed to helping employees succeed through our comprehensive benefits package that includes multiple medical plans plus dental, vision and prescription drug coverage; a competitive 401k with generous matching; PTO beginning at 20 days per year; up to 12 paid company holidays per year plus 2 paid days of Volunteer Time Offer; basic Life and AD&D Insurance as well as Short and Long-Term Disability; Paid Parental Leave of up to 10 weeks; Student Loan Assistance and Tuition Reimbursement, Backup Child and Elder Care; and more. Click here to learn more on available benefits.

Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you. If this job isn’t the right fit but you’re interested in working for Arch, create a job alert! Simply create an account and opt in to receive emails when we have job openings that meet your criteria. Join our talent community to share your preferences directly with Arch’s Talent Acquisition team.