Customer Service Representative

Quipt Home Medical; Lee's Summit (MO); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Short Term Disability Options

Long Term Disability Options

Generous PTO

Paid Holidays

401K

401K match

Competitive Pay

Job summary

Quipt Home Medical located in Lee's Summit, Missouri is seeking a Customer Service Representative to serve as a key point of contact for patients and accounts. The role involves efficiently handling inquiries, processing orders, and resolving complaints while maintaining high standards of customer service.

Candidates should have previous experience in customer service, general office proficiency, and strong communication skills to excel in this dynamic environment. Benefits include medical insurance, a generous PTO plan, and competitive pay.

Qualifications

• Previous experience in a Clerical or Customer Service environment.
• Proficient general office skills including typing, filing, and handling multiple phone lines.
• Strong communication skills and neat personal appearance.

Responsibilities

• Provide information and handle customer complaints efficiently.
• Process customer orders accurately and in a timely manner.
• Ensure adherence to company policies and procedures.

Skills

Microsoft Office (Word, Excel)

Customer service skills

Independent decision-making

General office skills

Education

High School Diploma or equivalent

Job description

Overview Quipt Home Medical is a rapidly growing leader in the provision of clinical respiratory equipment and service in the durable medical equipment industry. We are looking for driven individuals to grow with us.

Position Title: Customer Service Representative

Reports To: Branch Manager/CSR Director

Position Summary As a Customer Service Representative, you are a direct point of contact for any patient, caregiver, referral source, or commercial account that contacts Care Medical either in person, over the telephone or via the internet, to provide equipment and/or services. All CSRs are able to interact with customers to provide information in response to inquiries about products or services and to handle and resolve any complaints. A CSR is to receive, qualify, and process, according to procedure, all customer orders in a timely, efficient, accurate, and courteous manner. A CSR is often involved in investigating and responding to customer inquiries regarding shipments, products, deliveries and complaints.

Benefits

• Medical Insurance – multiple plans to choose from
• Dental & Vision Insurance
• Short Term Disability & Long Term Disability Options
• Life Insurance
• Generous PTO plan
• Paid Holidays
• 401K
• 401K match
• Competitive Pay

Essential Responsibilities

• Have a comprehensive understanding of the following:
• All products we carry
• Companywide Policies, Procedures, Standards, Specifications, Guidelines and Training Programs
• Basic Brightree Functions
• Proper Intake Procedures
• Insurance Verification and Eligibility
• CMN Requirements and Prior Authorizations
• Documentation Requirements of the Equipment
• Patient’s Financial Responsibilities (Deductible, Co-Insurance, Co-Pay, ABN/Upgrade)
• Difference Between Verbal, Written and WOPD orders
• Complaint Resolution Procedures
• Answers the telephone using the company’s professional greeting and taking complete, accurate and detailed messages. Transfers callers to appropriate person or voicemail number.
• Greets all visitors on arrival and ensures they are properly directed to the appropriate personnel.
• Distributes mail daily and monitors the fax machine for incoming transmissions and distributes correspondence as appropriate.
• Qualifies orders by identifying the customer’s diagnosis and insurance coverage and ensures verification of the necessary insurance reimbursement information to process the third party billing when appropriate. Informs customers of financial responsibility.
• Inputs customers’ orders or changes into the computer system timely and processes work order and necessary paperwork as well as prescriptions for physicians.
• Arranges for convenient customer delivery/pickup time with patient and/or caregivers and conveys orders to Clinical Specialists and/or delivery personnel.
• Handles customer complaints courteously using appropriate techniques, problem solving skills and follow‑up logs.
• Audits, confirms and files all deliveries, pick‑up or exchange paperwork daily and reviews various edit reports to assure accuracy.
• Tracks active rentals, automatic reorders, and concentrator maintenance, processing in a timely manner as per policy and procedure.
• Obtains appropriate prior authorization number and time frame from appropriate third party payer and logs information into database.
• Obtains verbal and written orders from physicians, discharge planners and other healthcare professionals as needed.
• Ensures that all assigned procedures, including but not limited to billing, posting, insurance, denials, inquiries, orders, and paperwork are processed accurately and timely.
• All patient files and information are maintained and current at all times.
• Participates in company training programs.
• Demonstrates excellent oral and written communication skills with referrals, handling complaints and qualifying orders.
• Timely filing of all necessary paperwork into patient charts.
• Assists with working various computer reports for quality assurance.
• Instructs the customer or caregiver in the proper and safe use of all equipment delivered in the store and provides each customer with the appropriate PIC sheet or other instructional material, obtains required signatures and provides customers with a copy of the signed Delivery and Customer Information Checklists.
• Strict adherence to all company policies and procedures.
• Performs scheduled hours, staggered shifts in accordance to the needs of the company.
• Performs all duties in other company locations when required.
• May perform other duties not specifically listed in this position description as assigned by supervisor.
• Continually strives to develop your knowledge and skills in all areas of your job.

Requirements

• High School Diploma or equivalent
• Previous experience in a Clerical or Customer Service environment
• Knowledge of Microsoft Office (Word, Excel) etc.
• Proficient general office skills (typing, computer, fax, filing, multiple phone line)
• Neat personal appearance with pleasing manner and interpersonal skills
• Strong communication skills with capacity to make independent decisions
• Medicare/Medicaid and insurance billing, bookkeeping or medical office experience preferred

Continuing Education As designated by management to include company in services and off‑site training programs as appropriate to industry and position.

FLSA Status Non‑Exempt

Licenses, etc. None