Customer Service Representative

Hart Medical Equipment; Lansing (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Hart Medical Equipment in Lansing, MI is seeking a dedicated full-time Customer Service/Order Coordinator. You will be the first point of contact, taking orders, answering questions, handling complaints, and troubleshooting issues to ensure patient needs are met.

Responsibilities include greeting customers, active listening, processing orders, coordinating service requests, verifying insurance and physician orders, and maintaining accurate records.

Qualifications

• High school diploma or GED required or equivalent.
• Minimum 6 months of customer service experience preferred.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Greet customers with a positive, empathetic attitude and handle inquiries.
• Process orders and update customer records accurately.
• Verify insurance coverage and billing information as needed.
• Assist internal and external customers in a professional manner.
• Coordinate orders, service requests and scheduling with dispatch.
• Maintain patient and order records and communicate with physicians as needed.

Skills

Customer service

Communication

Data entry

Typing

Attention to detail

Fast-paced environment

Education

High school diploma or GED

Job description

Hart Medical Equipment provides a full range of home care products and support services based on individual needs. We strive to conduct our patient care operation with the highest standards. We are a nationally accredited, premier provider of home medical equipment and supplies.

Status: Full Time, M - F, 8:30 - 5

Location: Lansing, MI

Hart Medical Equipment offers a competitive salary and benefits package. EOE

SUMMARY:

Provides exceptional service as the first point of contact for customers. Takes orders, answers questions, handles complaints and troubleshoots problems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet customers and maintain a positive, empathetic and professional attitude during interactions.
• Engage in active listening with customers, confirming or clarifying information and diffusing angry customers, as needed.
• Assists all internal and external customers in a professional manner.
• After competency approval, complete bracing as needed including:
• Examine, interview, and measure patients to determine their appliance needs and to identify factors that could affect appliance fit.
• Fit, test, and evaluate devices on patients, and make adjustments for proper fit, function, and comfort.
• Instruct patients in the use and care of orthoses/prostheses, diabetic shoes, and mastectomy if applicable.
• Maintain patient records.
• Confer with physicians to formulate specifications and prescriptions for orthotic and prosthetic devices.
• Receives requests from multiple sources (phone, fax, e-Commerce, in-person) and completes necessary process for equipment services.
• Coordinates home equipment service request with Dispatch for prompt delivery.
• Acquire and retain strong production knowledge in order to provide customers with product and service information.
• Keeps the showroom and the shelf inventory clean, rotated and in order.
• Verifies medical necessity, insurance coverage and physician orders for all insurance-assigned services and working with referral sources to ensure proper documentation when needed.
• Maintain current knowledge on Medicare, Medicaid and third-party payor sources for equipment.
• Follows policy and work instructions to ensure the Billing Department has the correct paperwork to complete insurance.
• Understanding and striving to meet or exceed department metrics while providing excellent customer service.
• Making sales or recommendations for products or services that may complement client needs, as applicable.
• Other duties as assigned by management.

Education and/or Experience

• High school diploma or general education degree (GED).
• 6 months of relevant customer service experience preferred.

Skills & Abilities

• Excellent interpersonal, written and oral communication skills.
• Customer service orientation
• Attention to detail
• Good data entry skills
• Proficiency with computers, with strong typing skills
• Ability to work in a fast-paced environment.

IRB Medical Equipment LLC, dba Hart Medical Equipment, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, citizenship age, disability genetic information, height, weight, marital or veteran status or any other protected status in accordance with the requirements of applicable federal state and local laws. Hart Medical Equipment also provides reasonable accommodation for individuals with disabilities in accordance with applicable law.