Customer Service Representative

LeadStack Inc.; City of Rochester (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

LeadStack Inc. is seeking a Recovery Representative to handle bank-returned payments and related tasks in a fast-paced environment. You will work directly with clients to understand failed payments, recover funds, and educate on prevention steps, while maintaining professional service standards.

The role requires strong communication, problem-solving, and the ability to navigate challenging conversations. Prior experience in banking/collections is valued, with opportunities to grow within a

Qualifications

• Associate degree or higher.
• Experience working directly with customers or clients.
• Experience handling inbound phone calls in a professional environment.
• Ability to confidently navigate difficult or potentially escalated client conversations.
• Ability to work effectively in a high-volume, fast-paced environment with limited downtime.
• Strong computer skills and ability to learn multiple systems and processes.
• Working knowledge of Microsoft Office, including Word and Excel.
• Professional verbal and written communication skills.

Responsibilities

• Handle inbound calls and resolve bank returns, failed debits, and outstanding balances.
• Research and process new and pending returned items across products such as FSA, Health & Benefits, 401(k), and debit card programs.
• Recover as much lost revenue as possible while providing quality service to internal and external customers.
• Handle client objections and work returns through completion using established guidelines.
• Educate clients on return reasons, prevention, and alternate service or resolution options when appropriate.
• Evaluate client status and available services while helping mitigate financial risk.
• Maintain required daily call activity and accurate account documentation.
• Develop working knowledge of applicable products and systems.
• Participate in ongoing training to strengthen product and process knowledge.
• Follow department procedures and applicable requirements, including FDCPA and NACHA guidelines.

Skills

Customer service

Communication

MS Office

Problem solving

Education

Associate degree or higher

Tools

Microsoft Office

Job description

• Client facing / inbound phone communications
• Ability to work in a fast-paced, high-volume environment

Ideal Candidate: Confident, coachable, organized, resilient, and able to take ownership.

Preferred Background: Banking or finance experience, call center experience, sales experience can also translate well.

Less-Aligned Backgrounds: Medical-industry experience alone has not translated as well; prioritize collections, banking, finance, or payment-recovery experience.

Additional Candidate Considerations: Open to candidates who are earlier in their careers if they have the right collections foundation, client-facing skills, and are coachable. The manager will also consider overall job stability, so please provide context for short-term positions or frequent job changes when applicable.

Team Environment: Small, close-knit team with one tenured representative currently supporting the FSA/ancillary portfolio. Strong team fit is important, along with the ability to work independently, take ownership, and collaborate effectively.

Job Description

The Recovery Representative is responsible for resolving bank-returned payments associated with FSA, Health & Benefits, 401(k), debit card, and other ancillary products. This is a high-volume, client-facing role that combines collections, account research, problem resolution, and customer service.

The representative will work directly with clients to understand why a payment or debit was unsuccessful, recover outstanding funds, and educate clients on steps they can take to help prevent future bank returns. The role requires confidence handling challenging financial conversations while maintaining a professional, service-oriented approach.

Required Qualifications

• Associate degree or higher.
• Previous experience working directly with customers or clients.
• Experience handling inbound phone calls in a professional environment.
• Ability to confidently navigate difficult or potentially escalated client conversations.
• Ability to work effectively in a high-volume, fast-paced environment with limited downtime.
• Strong computer skills and ability to learn multiple systems and processes.
• Working knowledge of Microsoft Office, including Word and Excel.
• Professional verbal and written communication skills.

Nice to Have Qualifications

• Banking or financial services experience.
• Previous call center experience.
• Experience in finance, accounting, payroll, or payment processing.
• Sales experience, particularly experience overcoming objections or discussing payments with customers.
• Experience researching payment failures, returned transactions, or banking issues.
• Familiarity with FSA, Health & Benefits, 401(k), payroll, or related financial products.
• Experience working in a metric-driven environment.

Key Responsibilities

• Handle inbound calls and resolve bank returns, failed debits, and outstanding balances.
• Research and process new and pending returned items across products such as FSA, Health & Benefits, 401(k), and debit card programs.
• Recover as much lost revenue as possible while providing quality service to internal and external customers.
• Handle client objections and work returns through completion using established guidelines.
• Educate clients on return reasons, prevention, and alternate service or resolution options when appropriate.
• Evaluate client status and available services while helping mitigate financial risk.
• Maintain required daily call activity and accurate account documentation.
• Develop working knowledge of applicable products and systems.
• Participate in ongoing training to strengthen product and process knowledge.
• Follow department procedures and applicable requirements, including FDCPA and NACHA guidelines.