Customer Service Representative

Cirtec Medical; Brooklyn Park (MN); On-site; USD 28,000 - 34,000; Full time

Job summary

Cirtec Medical Corporation in Minnesota is seeking a Customer Service Representative to interface with Customers, Business Development, Manufacturing Leadership, and Planning. You will process orders, prepare correspondences, and fulfill customer needs to ensure satisfaction.

Responsibilities include delivering up-to-date order information, handling daily calls, maintaining records, and supporting quotes. This non-remote role emphasizes professional communication and accurate data handling.

Qualifications

• High school diploma or equivalent.
• Proven customer support experience.
• Be proactive in representing the customer to reach and maintain a high level of customer satisfaction.
• Customer orientation and ability to adapt/respond to different types of characters.
• Excellent communication (verbal and written).
• Ability to multi-task, prioritise and manage time effectively with great organization skills.
• Computer skills with MS Office Suite, ERP systems.
• Experience in a regulated industry preferred, medical device experience helpful.
• Must be able to read, write and speak fluent English.
• Must be people oriented with excellent listening, problem solving, analysis and conflict resolution skills.
• Must be patient, a good listener and can work under pressure.
• Must be quality focused and have great attention to detail.

Responsibilities

• Provide customers with delivery information based on planning input and update dates in the ERP system.
• Handle daily calls and correspondence with customers and sales reps on purchase orders/sales orders.
• Keep records of customer interactions, process customer accounts and file documents.
• Prepare and provide customer open order reports as required.
• Work with Business Development on new and revised quotes for purchase orders.
• Contribute to team effort by accomplishing related results as needed.
• Communicate with internal and external customers in a cooperative and professional manner.
• Build sustainable relationships of trust through open and interactive communication.
• Assist to help Cirtec meet sales order promise date(s).
• Complies with company, quality and safety standards, policies, and procedures.

Skills

Customer focus

Communication skills

Time management

Multi-tasking

Problem solving

Education

High school diploma

Tools

MS Office Suite

ERP systems

Job description

Description

About us:

For over three decades, Cirtec Medical has been a leading outsourcing partner for complex medical devices. We specialize in providing comprehensive solutions for Class II and III devices, from design and development to precision components and finished device assembly. Our expertise spans neuromodulation, implantable drug delivery, cardiac rhythm management, structural heart, mechanical circulatory support, and minimally invasive surgical systems.

Our dedicated teams prioritize growth, innovation, and collaboration. We actively seek opportunities for improvement to enhance our support for clients. If you embrace a growth mindset and thrive on challenges, you may be a perfect fit for our team!

Position Summary:

This position is primarily responsible for interfacing with Customers, Business Development, Manufacturing Leadership, and Planning as related to incoming orders and delivery dates. The Customer Service Representative will process orders, prepare correspondences, and fulfill customer needs to ensure customer satisfaction.

Key Responsibilities:

• Provide customers with delivery information based on Value Stream Meeting (VSM) driven from the planning team and update dates within M2M (Enterprise Resource Planning System).
• Handle daily calls and correspondence with customers and sales reps on purchase orders/sales orders.
• Keep records of customer interactions, process customer accounts and file documents
• Prepare and provide customer open order reports as required.
• Work with Business Development on new and revised quotes for new and revised purchase orders.
• Contribute to team effort by accomplishing related results as needed
• Communicate with internal and external customers in a cooperative and professional manner.
• Build sustainable relationships of trust thorough open and interactive communication
• Assist to help Cirtec meet sales order promise date(s).
• Complies with company, quality and safety standards, policies, and procedures

This is not a remote position.

Must Have:

• High school diploma or equivalent
• Proven customer support experience
• Be proactive in representing the customer to reach and maintain a high level of customer satisfaction
• Customer orientation and ability to adapt/respond to different types of characters
• Excellent communication (verbal and written)
• Ability to multi-task, prioritize and manage time effectively with great organization skills
• Computer skills with MS Office Suite, ERP systems
• Experience in a regulated industry preferred, medical device experience helpful
• Must be able to read, write and speak fluent English
• Must be people oriented with excellent listening, problem solving, analysis and conflict resolution skills
• Must be patient, a good listener and can work under pressure
• Must be quality focused and have great attention to detail

Salary Range: $20.00 - $25.00 / Hour

Cirtec Medical Corporation considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, protected veteran or disability status or any factor prohibited by law. Cirtec Medical Corporation and all of its related companies fully endorse equal opportunity for all. Cirtec Medical provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process.

We work to create a culture that is built on innovation, respect, transparency and communication, and hope you take pride in being a member of our team. It is Cirtec's goal to create a great work environment and to keep the company a great place to work. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Our benefits include Training and career development, Healthcare and well-being programs including medical, dental, vision, wellness and occupational health programs, Paid Time Off and 401(k) retirement savings with a company match.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.