Customer Service Representative

Haffner's; Ayer (CO); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Employee discount on fuel and propane

Employee discounts

Medical, Dental, Vision Insurance

401K with company match

Paid Time Off

Life Insurance

Disability insurance

Critical illness/accident insurance

Job summary

Haffner's seeks a customer service professional to deliver outstanding experiences to customers via phone, email, and in-person visits. The role emphasizes ownership of issues from initial contact through resolution in a fast-paced environment.

Qualifications include at least 3 years in customer service, with 1 year in heating/energy, and proficiency with MS Excel and Outlook. The candidate should excel in multitasking and teamwork while supporting sales and service objectives.

Qualifications

• Minimum 3 years of customer service experience, preferably in a call center environment.
• Minimum 1 year experience in the Heating and Energy sector.
• Proficient with MS Excel, Outlook, and Word.

Responsibilities

• Provide outstanding, positive customer service via phone, email, and lobby visits.
• Handle delivery, service, and technical support inquiries from customers from start to finish.
• Research information using approved scripting and SOPs; escalate when needed.
• Promote company products and services to existing customers to generate new business.
• Maintain documentation for new and existing customers.
• Record interactions in the company system (e.g., Cargas) to keep records updated.

Skills

Customer service

Communication

Conflict resolution

Multitasking

Tools

MS Excel

Outlook

PowerPoint

Cargas

Job description

Compensation:

Hourly Rate is based on a range of factors that include relevant experience, knowledge, skills, and other job-related qualifications. For the purpose of this role, the minimum opportunity is: $20 - $24 per hour

Benefits:

• Employee Discount on gasoline, and residential propane and oil
• Employee discounts
• Medical, Dental, and Vision Insurance
• 401K Retirement Plan with Company Match
• Paid Time Off
• Company Paid Life Insurance and Optional Life Insurance
• Short-Term and Long-Term Disability
• Critical Illness and/or Accident Insurance

Job Summary

This position is accountable for providing Haffner's customers with an outstanding, positive customer experience.

Required Qualifications:

1. Minimum of 3 years of customer service experience, preferably in a call center environment.
2. Minimum of 1 year experience in the Heating and Energy sector.

Specific Responsibilities:

• Provide outstanding, positive customer service to Haffner's customers via telephone, email, and lobby visits.
• Answer initial and follow up calls from customers who have delivery, service, and technical support issues, with the ability to take full ownership of the issue from start to finish.
• Responds to inquiries by utilizing approved scripting and established SOPs to research and clarify desired information. Provides follow up when escalation or alternative solutions are required.
• Develop new business opportunities with existing customers by promoting company products and services.
• Maintains required documentation for new and existing customers.
• Input data/call documentation/notes into the company computer platform (i.e. Cargas) at the time of the interaction to keep each customer record updated.
• The ability to deal with the demand of fast paced and high-volume operation.
• Adheres to schedules and work time availability guidelines set forth by management.
• Supports Finance Department by making accounts receivable calls and processing statements.
• Performs other related duties, or duties that maximize the individual’s knowledge and contributions, at the discretion of the Customer Service Manager and Customer Service Site/Team Lead.

Requirements

Leadership, Education and Training Requirements:

• Absolute commitment to customer satisfaction, including timely issue resolution and proactive customer outreach.
• Concise, effective verbal and written communications skills, with strong conflict resolution abilities and the ability to empathize with customers.
• Ability to excel both individually and as part of a larger team.
• Capability to execute tactically by organizing multiple processes, and prioritizing duties, in a multitasking and rapidly changing work environment.
• Willingness to participate in mandatory training sessions that grow product knowledge and promote stronger customer satisfaction.

Technical Requirements:

• Prior customer service experience, particularly in a high-volume environment, preferred.
• For certain offices, availability to work varied shifts at peak times, including evenings and weekends.
• Proficient in MS Excel, Outlook, PowerPoint, and Word, as well as web-based applications.

Job Environment:

While performing the duties of this job, the employee is regularly required to sit, stand, reach, and lift. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About us:

Haffner's: A Regional Leader Fueled by Family, Integrity, and Safety.

At Haffner's, we're more than a company - we're a family. As a prominent wholesale fuel distributor in New England, we've established a strong presence, managing gas stations, convenience stores, car washes, and food service locations. Our renowned Haffner's brand operates across Massachusetts, New Hampshire, and Maine.

We go beyond fuel distribution, offering heating oil, propane, and HVAC services to 45,000 customers across the region. Our commitment to integrity and safety is unwavering; it's in everything we do. We prioritize building relationships and consistently doing the right thing.

Our culture thrives on growth, innovation, and excellence. As a part of our team, you'll contribute to our ongoing success, embracing the core values of "Fueled by Family," "Always do the right thing," and "Safety...In everything we do." Join us and be a part of a dynamic, forward-thinking organization that's shaping the future across diverse business markets.

Haffner's is committed to equal employment opportunity and providing reasonable accommodations to those with physical and/or mental disabilities. We value and encourage diversity and do not discriminate based on race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by federal, state, or local law.

Haffner's is committed to providing a safe work environment for all employees.

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