Customer Service Representative

OSI INDUSTRIES, LLC; Aurora (IL); On-site; USD 31,000 - 46,000; Full time

Benefits offered by this job

401k with match

Full benefits package

Job summary

OSI Group is seeking an experienced Customer Service/Order Specialist to manage the end-to-end order process and serve as the primary contact for customers. You will collaborate with internal teams to address shortages, resolve issues, and ensure timely delivery.

The role emphasizes relationship building, process adherence, and proactive communication with customers and partners to maintain smooth operations.

Qualifications

• 1-3 years of experience in related field is preferred.
• Excellent proficiency in all Microsoft Office Suite Products.
• Strong verbal and written communication with all levels of management and customers.

Responsibilities

• Manage the customer order process from order entry to order delivery.
• Cultivate strong relationships and serve as the main point of contact for customers.
• Enforce order management guidelines and lead exception approvals for late or minimum orders.
• Learn and navigate multiple customer portals.
• Provide feedback in meetings and coordinate cross‑department support.
• Coordinate internal discussions via calls, meetings, or video sessions.

Skills

Customer service

Communication

Team collaboration

Prioritization

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Job description

As a premier global food provider, the OSI Group partners with the world’s leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe.

Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

Position Summary:

• Job is an individual contributor.
• Job is an individual contributor and has no direct reports.
• Manage the customer order process from order entry to order delivery
• Cultivate strong relationships and serve as the main point of contact for our customers. Communicate any order related challenges or updates directly to Internal and external Partners. Proactively identify and review potential product shortages and partner with internal partners to address potential issues before they occur
• Enforce order management guidelines and take the lead on managing the exception approval process for late order and under minimum requests
• Learn and navigate multiple customer portals
• Provide internal / external partner feedback in meetings to solve problems and make decisions, coordinate multiple department functions, and implement outside the box ideas to service our customers
• Coordinate and lead key internal discussion and resolution through conference calls, on-site meetings, and video meeting sessions.
• Maintains ongoing, positive relationships with internal / external partners and respond to customer inquiries via telephone, fax, and e-mail within established time guidelines and in a professional and courteous manner.
• Work in a team environment and provide support to your peers
• Meet monthly with your sales team to stay informed on upcoming promotional activity or upcoming account changes. Ensure any change is proactively communicated to key parties in the organization to avoid service disruptions.
• Assists accounting department in deduction resolution
• Identifies the need for credit, debit memos and re-bills, and works with accounting as directed by management or in accordance with established programs and protocols
• Assists in managing Master Data to ensure customer records are current
• Review daily reports and communicate to internal / external partners. Identify trends or frequent challenges and review those opportunities with sales and management
• Monitor the Electronic Database Interchange (EDI) for orders that need to be pulled into the ERP system.
• Create customer score cards and report out on key metrics on a bi-weekly or monthly basis
• This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
• Perform other duties as assigned.

Experience & Skills:

• 1-3 years of experience in related field is preferred.
• Excellent proficiency in all Microsoft Office Suite Products.
• Strong verbal and written communication skills with all levels of management and customers
• Ability to lead, bring people together and make decisions
• Ability to prioritize and manage competing priorities
• Strong attention to detail and accuracy
• Situational Awareness with the ability to understand and embrace changing business processes
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment

Preferred Education:

• High School Diploma and/or equivalent work experience is required.

The hourly range for this role is $22.40–$33.60, with a midpoint of $28. Offers are typically made between the minimum and midpoint of the range, based on skills, experience, and internal equity. In rare cases, highly qualified candidates may receive an offer above the midpoint; however, offers at the maximum of the range are not customary. The salary range posted represents the low and high end of OSI’s salary range for this position. Salaries will vary based on various factors, including but not limited to, location, education, skills, experience, and performance. Base salary is one component of OSI’s overall total rewards package. Other components may include bonuses, special pay programs, comprehensive time off, 401k with match, and a full suite of benefit offerings for you and your family.

• Work is generally performed within a business professional office environment, with standard office equipment available.
• Work conditions are typical of an office environment.
• This role does not require any domestic travel
• Position may require the physical agility of lifting up to 15 pounds
• Position may require frequent and/or infrequent of bending, squatting, pushing, pulling, stretching/reaching, use hands or fingers, talk, hear, feel objects, tools, controls and standing/walking on concrete flooring.
• Position may require the physical ability to stand/walk for Less than 4 hours.

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.