Customer Service Rep

California Association of Community Managers; San Diego (CA); On-site; USD 63,370,000 - 66,125,000; Full time

Job summary

The Michaels Organization is seeking a Customer Service Representative (CSR) to be the first line of contact for residents and guests. The CSR provides information, resolves issues, and maintains accurate records while ensuring compliance with policies and laws affecting property operations.

Responsibilities include handling a high volume of inquiries, scheduling, data entry, and generating reports. The role requires at least 1 year of administrative experience and proficiency with Microsoft

Qualifications

• Minimum 1 year administrative experience.
• Proficient in all Microsoft Office Programs and the on-site rental system as applicable to job responsibilities.
• Must pass drug test screening.
• Must successfully complete all required courses, classes, and training provided by MMS.

Responsibilities

• Provide excellent customer service at all times.
• Respond to a high volume of inquiries from residents, vendors, team members, and guests.
• Use various means of communication to interact with residents and handle customer service issues.
• Answer all phone calls promptly and professionally.
• Identify and assess resident needs to achieve satisfaction.
• Confirm and schedule appointments as necessary.
• Enter resident service requests in the company database and relay information.
• Be familiar with company policies, products, and services to better serve residents.
• Obtain and evaluate all relevant information to handle inquiries.
• Ensure complete and accurate data capture, entry, and maintenance of resident information.
• Maintain records of resident interactions and actions taken.
• Alert managers of significant resident issues and concerns.
• Communicate issues and progress clearly, verbally and in writing.
• Review files and documents to respond to requests.
• Compile and generate reports.
• Copy, sort, and file records.

Skills

Customer service

Communication

Organization

Teamwork

Problem solving

Education

High School Diploma or GED

Valid Driver’s License

Tools

Microsoft Office

Rental system

Job description

Overview

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives – ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day.

The Customer Service Representative (CSR) serves as the first line of customer service for residents and guests. He/She provides information, resolves any emerging problems, and answers questions with accuracy and efficiency. The goal is to ensure excellent service standards and maintain high customer satisfaction. The CSR remains current on and compliant with policies and laws affecting operations of the property, including the Landlord Tenant code, Fair Housing laws, and other applicable laws. The CSR performs a variety of administrative and office support activities. The CSR will carry out assigned duties in an effective and efficient manner and, in addition to the duties described herein, will also perform other duties as requested by the supervisor.

Responsibilities

1. Provide excellent customer service at all times. 2. Receive and respond to a high volume of inquiries from residents, vendors, team members, and guests.3. Use various means of communication to interact with residents and handle customer service issues. 4. Answer all phone calls promptly and professionally.5. Identify and assess resident needs to achieve satisfaction.6. Confirm and schedule appointments as necessary.7. Receive and enter resident service requests in the company database, and relay information to or from work crews and supervisors.8. Be familiar and have a good working knowledge of company policies, products, and services to better serve residents.9. Obtain and evaluate all relevant information to handle product and service inquiries.10. Ensure complete and accurate capture, data entry, and maintenance of resident information.11. Maintain records of resident interactions, details of inquiries, comments, complaints, and actions taken. 12. Alert managers/supervisors quickly to significant resident issues and concerns.13. Effectively communicate issues, problems, ideas, concerns and information on work progress verbally and in writing.14. Review files, records, and other documents to obtain information for responding to requests. 15. Compile and generate reports.16. Copy, sort, and file records.

Qualifications

Required Experience:

1. Minimum 1 year administrative experience.2. Proficient in all Microsoft Office Programs and the on-site rental system as applicable to job responsibilities.

Required Education/Training:

1. High School Diploma or GED.2. Valid Driver’s License and acceptable driving record.3. All specific certifications required by law.4. Must pass drug test screening.5. Must successfully complete all required courses, classes, and training provided by MMS.

Required Skills and Abilities:

1. Action and results-oriented.2. Resourceful, creative, decisive.3. Strong customer service, communication, and interpersonal skills required.4. Excellent organization skills.5. Ability to work independently and as a member of a team.6. Ability to work in a fast-paced and customer service-oriented environment.7. Perform duties under pressure and meet deadlines in a timely manner.8. Ability to work with sensitive information and maintain confidentiality.9. Ability to prioritize and manage daily workload to ensure successful completion10. Ability to follow directives and work with minimum supervision.11. Must possess the ability to problem solve and prioritize.12. Interact with co-workers, supervisors, vendors, residents, guests, and the public in a professional and pleasant manner.13. Ability to maintain professional demeanor while handling complaints and difficult situations.14. Maintain a pleasant, patient and friendly attitude.15. Possess a strong attention to detail, positive work ethic, and team player mentality.

Working Conditions:

1. Must be able to work 40 hours per week to include evenings. Occasional overtime hours may be required.2. Requires routine sitting and walking.3. Must be able and eligible to drive a company vehicle.

Salary Range Information:

The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Rewards & Benefits:

We know Michaels’ promise of lifting lives starts with our teammates, so making sure every single teammate is happy, healthy, and set up for a successful future is important to us. As part of our team, you will enjoy a competitive wage, a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc., generous paid time off, a 401 (k) plan with a company match, and so much more. We believe in education – and in taking care of our own – so as an added incentive your children will be able to apply for the Michaels Employee Scholarship Program.

• Help make the world a better place in a team-oriented environment.
• Grow with our organization through various professional development opportunities.
• Collaborate and thrive in a company culture where all are welcome

Michaels teammates make a difference in the lives of residents, colleagues, and the communities where we live and work every day. To learn more about the total rewards we offer please visit our website.

Come join our team. You’re going to love it here!

Salary Range

$22.38 per hour