Customer Service Rep

Cassopolis Family Clinic Network; Dowagiac (MI); On-site; USD 30,000 - 42,000; Full time

Job summary

Cassopolis Family Clinic Network is seeking a front office clerk to support the health care team in a busy clinic setting in Dowagiac, MI. You will handle reception, scheduling, patient check-in/out, and basic billing tasks with a focus on accuracy and customer service.

Requirements include a High School Diploma or GED; no prior experience required, with a brief orientation. The role involves data entry, phone duties, and collaboration with clinicians and administrative staff.

Qualifications

• High School Diploma or GED required.
• No prior experience required; four to six weeks orientation provided.

Responsibilities

• Answer telephone calls and take messages.
• Register patients and greet them at front desk.
• Schedule appointments and send reminders (calls/texts).
• Collect co-pays and process payments; balance daily charges and deposits.
• Verify patient demographics and insurance information in the EHR.
• Respond to requests for patient medical record information.

Skills

Team player

Data entry

English proficiency

Multitasking

Customer service

Education

High School Diploma or GED

Tools

Billing software

EHR systems

Job description

**Summary:** Responsible for a variety of clerical duties in the front office. Functions as a member of the health care team by processing medical record data.**Principle Duties and Responsibilities:** • Promotes the mission and philosophy of providing quality health care and related services to the medically underserved. Upholds and ensures compliance with and attention to all corporate policies and procedures, as well as the mission and values of the organization. • Ensures all actions, job performance, personal conduct and communications represent the organization in a highly professional manner at all times. Practices and promotes good guest relations. • Maintains a commitment to the achievement of quality health care services by maintaining patient rights, safety, privacy, confidentiality and excellent customer service philosophy. • Performs a variety of clerical tasks, including, but not limited to, answering the telephone, taking complete messages, collecting new patient information, patient account maintenance on the billing system, scheduling appointments, appointment reminder phone calls/texts, greeting and registering patients and patient check out. Responsible for balancing daily charges and payments completing a batch slip. Responsible for preparing daily bank deposit. Each staff is responsible for his/her own drawer. • Prepares all paperwork for daily clinics. • Responds to requests for patient medical record information from various agencies and physician offices. • Verifies insurance or medical benefits coverage to be sure CFCN accepts the plan. • Greets patients in a warm and welcoming manner; looks directly at them and speaks to them as they approach the front desk area to welcome them. • Answers the phone in a timely manner with a warm and welcoming voice, announcing the name of the health center site. • Verifies patient demographic information at each visit. Asks the patient/parent/responsible party to state phone number(s) and current address to assure the information in the EHR is accurate. • Collects co-pays prior to patients being seen. Researches account balances and requests payment from patients. Documents details of non-payment on computer, or advises the billing department of non payment. • Refers patients with balances to the billing/collection department. • Promotes the Healthy Michigan Plan and the Accountable Care Act, the Breast and Cervical Cancer Control Program (BCCCP), and the Sliding Fee Discount Program. Distributes and processes information and/or refers uninsured patients to the Community Health Workers. • Accepts and responds to organizational changes. • Performs other duties as assigned.**Knowledge, Skills and Abilities Required:** **Education:** High School Diploma or G.E.D. required. **Experience:** No previous experience required. Four to six weeks orientation. **Skills:** • Ability to act as a team member. • Excellent reading, writing, understanding and ability to speak the English language and mathematical skills. • Must possess exceptional accuracy in data entry skills, writing, typing, filing and organizing. • Ability to work independently of supervision. **Interpersonal:** • Excellent communication, ability to work with individuals of diverse economic, social and/or cultural backgrounds. • Must be able to demonstrate customer focused interpersonal skills in order to interact in an effective manner with patients and families. • Must be able to effectively collaborate with administration, physicians and clinical support staff as part of a team. • Ability to organize, prioritize and manage time. • Ability to multitask, set priorities and goals and deal with frequent interruptions. **Knowledge**: • Knowledge of organization policies, procedures, systems and objectives. • Knowledge of computer systems and applications. **Reporting Relationship:** • Reports to Customer Service Coordinator **Working Environment:** • Physical: Works in a normal office environment where there are minimal physical discomforts due to temperature, noise, dust and the like. • Must have manual dexterity for use of a computers keyboard and calculators. Ability to remain stationary for long periods of time. Ability to communicate via phone, mail and in person to resolve disputes, solve problems, etc. Requires sitting, walking, stooping, bending, ability to walk up stairs and lift up to 25 lbs. frequently and up to 50 lbs. occasionally. • Some exposure to visual strain due to close inspection of forms, records and computer screens. • Cognitive skills to analyze, calculate data, problem solve. • Occasional exposure to communicable disease, unpleasant odors, noise due to clinic and/or data processing activities. • Ability to cope with physical and mental stress. • Must be in good physical and mental health. • Job is subject to frequent interruptions and changes in priorities.**FLSA:** Non-Exempt**Job Type:** Full Time**Job Locations:** Cassopolis Dowagiac