Customer Service Coordinator

Agiliti; De Pere (WI); On-site; USD 42,000 - 66,000; Full time

Job summary

Agiliti seeks a Customer Service Coordinator to oversee delivery/pick-up of medical equipment and supervise the teams performing these duties. The role includes inventory control, fleet management, and close collaboration with district management to boost customer retention.

The position also covers training, standard operating procedures, and daily office tasks like record keeping and billing, ensuring accuracy and regulatory compliance.

Qualifications

• 21 years of age or older; Associate's or Bachelor's preferred.
• 1–2 years of supervision/management or customer-excellence experience preferred.
• Healthcare industry knowledge or experience with hospital medical equipment preferred.
• Business management understanding.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Willing to work flexible hours, including on call, evenings, weekends and holidays and emergency off-hours.
• Valid driver’s license; potential for DOT certification.
• Able to stand for long periods and walk great distances.
• Able to lift and/or push 75 pounds.

Responsibilities

• Coordinate delivery and pick-up of medical equipment and supervise delivery staff.
• Manage equipment inventory, supplies, and fleet vehicles; work with district management to ensure customer retention.
• Provide training and support daily office functions, including record keeping and billing.

Skills

Supervision

Customer excellence

Communication

Team orientation

Organization

Safety compliance

Time management

Training

DOT knowledge

Education

Associate's or Bachelor's degree preferred

Job description

The Customer Service Coordinator is responsible for the delivery and pick-up of medical equipment and supervision of individuals who perform these services.

Responsibilities include managing the equipment inventory, supplies and fleet vehicles, working closely with district management to ensure customer retention and serving as subject matter expert in equipment processing, inspection and in-servicing.

The Customer Service Coordinator provides training and supports key daily office functions, including record keeping and billing.

Knowledge and Physical Requirements

• 21 years of age or older, with an Associate’s degree or Bachelor’s degree preferred.
• 1-2 years of supervision/management or customer excellence experience preferred.
• Knowledge of the healthcare industry, including an understanding of, or experience with, hospital medical equipment preferred.
• Business management understanding.
• Proficient computer skills, including Microsoft Office programs (Word, Excel, PowerPoint).
• Willing to work flexible hours, including on call, evenings, weekends and holidays, as well as emergency off-hours as required.
• Valid driver’s license and potential for DOT certification.
• Able to stand for long periods and walk great distances.
• Able to lift and/or push 75 pounds.

Behavioral Skills

• Possesses quality orientation with a “get it right the first time” attitude.
• Complies with patient privacy laws in all matters.
• Maintains and projects confidence, enthusiasm and a professional image.
• Flexible, coachable.
• Demonstrates strong communication skills (listening, writing and speaking).
• Demonstrates team orientation and shows respect for others.
• Operates with a proactive approach towards safety, health and quality in compliance with all company, governmental and customer policies and regulations.
• Organized; prioritizes to meet deadlines.
• Customer-focused; willing to go above and beyond.

Practical Skills

• Provides leadership and direction to delivery and processing teams to ensure successful customer experience.
• Ensures prompt and courteous service is delivered to all customers in person, by phone and communications.
• Understands and uses effective conflict resolution skills, e.g., identifies and resolves customer and staff concerns, discrepancies and disagreements.
• Participates and partners with Technical Services, Account Executives and Operations Manager on customer meetings to promote revenue growth, cost containment and expansion of services with existing customers.
• Assists with management of the district and customer on-site service programs (e.g., Asset360) in Operation Manager’s absence.
• Demonstrates in-depth knowledge of medical equipment; knows equipment by name, appearance and accessory list.
• Manages missing and lost equipment, software upgrades and accessories.
• Performs periodic reviews and line audits to ensure proper practices are being executed.
• Assists in the development of staffing and on-call schedules based on demand.
• Completes and maintains DOT certification, according to location‑specific business needs.
• Manages shipping/receiving, requisitions and purchase orders.
• Manages equipment inventory, par levels and supplies.
• Exercises sound time management, and handles geographic routing and prioritization to service customers.
• Trains customer service staff on medical equipment cleaning, testing and inspecting and conducts in‑servicing on features, functionality, etc.
• Recruits and develops customer service staff. Provides cross and lateral training, emphasizing continuous improvement and teamwork, and provides on‑going feedback with focused action steps for areas of improvement.
• Holds self and staff accountable for completion of assignments.
• Ensures accurate and timely documentation for billing and regulatory compliance.
• Demonstrates sound and timely decision‑making skills in front of team and customers.
• Performs other assigned duties.

It is the policy of Agiliti to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, age, physical or mental disability, genetic information, marital status, status as a veteran, military service, or any other characteristic protected by applicable federal, state, or local civil rights laws. In addition, Agiliti will provide reasonable accommodations for qualified individuals with disabilities. Agiliti strictly prohibits any form of retaliation against individuals who make good faith reports of alleged violations of this policy or who cooperate in Agiliti’s investigation of such reports.