Customer Service Associate

Divisions Maintenance Group; Cincinnati (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Divisions Maintenance Group is seeking a Customer Support Associate to provide operational and administrative support for facility-related service requests. You will handle requests, coordinate work orders, and assist with service delivery through internal systems and provider networks.

The role emphasizes processing and documenting work orders, maintaining records, and collaborating with internal teams to ensure timely and reliable facilities operations.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1–2 years of experience in administrative/support roles such as operations, service coordination, or customer service.
• Experience using work order management systems or ticketing platforms preferred.
• Strong organizational and prioritization skills with the ability to manage multiple requests.
• Strong attention to detail and ability to maintain accurate records.
• Ability to follow processes and maintain service quality with good written and verbal communication.

Responsibilities

• Receive, review, and process facility‑related service requests.
• Create, update, and track work orders in the facilities management system.
• Monitor open work orders and document status updates.
• Assist with closing work orders and ensuring service documentation is complete.
• Coordinate scheduling with Account Executives and service providers.
• Escalate issues per established procedures.
• Review incoming requests to determine next steps and routing.
• Maintain visibility into service activity and work order status.
• Document communications and actions in internal systems.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Independent work

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Work order management systems

Ticketing platforms

Job description

Divisions Maintenance Group provides facility maintenance services to retail chains and distribution and fulfillment centers across the country.

We are leading the way with our technology, creating world-class products that are revolutionizing the industry and fulfilling our brand promise of “Uninterrupted Peace of Mind.”

DMG is a Certified Great Place to Work with a strong, inclusive culture and top-notch benefits.

Job Summary:

The Customer Support Associate provides operational and administrative support for facility-related service requests by receiving requests, coordinating work order activity, and assisting with service delivery through internal systems and service provider networks. This role supports the management of the work order lifecycle by reviewing incoming requests, creating and updating work orders to help ensure service needs are addressed in a timely manner.

The Customer Support Associate supports operational effectiveness by following established processes, maintaining accurate records, and assisting the facilities team in tracking and managing service requests. This position performs work within defined procedures and guidelines while collaborating with internal teams and external service providers to support consistent and reliable facilities operations.

What You’ll Do:

Work Order Support

• Receive, review, and process facility‑related service requests through shared inboxes and internal systems.
• Create, update, and track work orders within the facilities management system.
• Monitor open work orders and ensure relevant information, notes, and status updates are properly documented.
• Assist with closing work orders and ensuring service documentation is complete.
• Coordinate with Account Executives to confirm scheduling, service delivery, and completion of assigned work orders.
• Follow up with internal stake holders to obtain service updates or confirmation of completed work.
• Route vendor questions or service issues to the appropriate internal contacts when necessary.
• Escalate service issues or delays according to established procedures.

Operational Support

• Review incoming requests to determine appropriate next steps and routing.
• Follow established processes for request handling, work order creation, and issue escalation.
• Assist with maintaining service responsiveness by ensuring requests are processed and documented accurately.
• Support internal teams in maintaining visibility into service activity and work order status.

Administrative and System Tasks

• Document communications, updates, and actions taken within internal systems.
• Maintain accurate records related to service requests and work order activity.
• Assist with related general administrative support.
• Other duties as assigned by management.

What You Need:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1‑2 years of experience in administrative support, operations support, service coordination, or customer service roles.
• Experience using work order management systems or ticketing platforms preferred.
• Strong organizational and prioritization skills with the ability to manage multiple requests.
• Strong attention to detail and ability to maintain accurate records.
• Ability to follow established processes and procedures while maintaining service quality.
• Strong written and verbal communication skills.
• Ability to communicate clearly and professionally with internal teams and service providers.
• Basic problem‑solving skills and ability to evaluate requests and determine appropriate next steps.
• Ability to document processes, requests, and updates accurately within internal systems.
• Proficiency with email platforms and standard office software.
• Ability to learn and utilize internal systems and technology platforms.
• Ability to work independently while maintaining communication with the broader facilities team.
• Professional demeanor with the ability to remain calm and effective when managing service requests.
• Ability to manage the stress of a fast‑paced environment.
• Ability to meet the in‑person requirements of the team and/or business needs.

What You’ll Get:

At DMG, you’ll be part of an amazing team that encourages learning, growth, and advancement. Our company has an entrepreneurial spirit that rewards self‑starters and encourages employees to take charge of their own careers.

Some of our many benefits include:

• Health, dental and vision coverage on day 1.
• Dollar‑for‑dollar 401K match up to 4% of salary with immediate 100% vesting.
• Paid Primary and Secondary Caregiver leave.
• Employee Assistance Program to assist with everyday challenges.
• Paid time off to volunteer.

Divisions Maintenance Group is an equal opportunity employer.