Customer Resolution Coordinator

Mastery Logistics Systems, Inc.; Lake Forest (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health coverage

Life insurance + AD&D

Legal assistance

401(k) with 4% match

Philanthropy partner: St. Jude

Flexible scheduling

Job summary

Mastery Logistics Systems, Inc. is seeking a Customer Resolution Coordinator to own high-stakes customer escalations, coordinating across Product, Engineering, and Professional Services to drive timely resolutions.

You'll be the steady communicator, translating business impact into actionable plans, providing transparent updates, and ensuring customer validation before closure. Bachelor's degree or equivalent experience preferred; 2–5 years in related roles is ideal.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2–5 years in Customer Success, Technical Support, Account Management, Project Management, or Operations.
• Experience managing complex customer communications, ideally with high-stakes escalations or enterprise SaaS environments.
• Industry expertise in Transportation, logistics, or supply chain technology is highly preferred.

Responsibilities

• Be the anchor: Act as the primary, trusted point of contact for customers navigating high-impact, cross-functional product issues.
• Bridge the gaps: Facilitate regular internal review sessions to keep teams synced on priorities.
• Translate complexity: Develop clear, executive-ready summaries and action plans for high-priority customer issues and internal leadership.
• Refine the playbook: Track core operational metrics and turn insights into better workflows and smoother processes.
• Drive end-to-end resolution: Own the lifecycle of an escalation from intake to internal resolution and customer validation.

Skills

Exceptional communication instincts

Organizational agility

Sharp problem-solving

Agile mindset

Education

Bachelor's degree or equivalent professional experience

Tools

Salesforce

Jira

Azure DevOps

Asana

Job description

"You'll be the person who brings order to the chaos when critical product issues hit — turning a high-stakes customer escalation into a structured, confident path to resolution."

When a customer hits a roadblock with our software, it affects their entire operation. Finding the fix requires its own kind of coordination: translating the business impact, aligning internal support teams, keeping product managers in the loop, and providing regular updates to customer stakeholders.

As our Customer Resolution Coordinator, you'll own that high-stakes landscape. You won't be the one writing the code or diagnosing the bug, but you will be the steady hand that owns the communication, cross-functional coordination, and overall customer experience from the moment an issue is raised until it’s fully resolved. You'll build trust through absolute transparency, advocate fiercely for customer priorities, and ensure our internal teams remain accountable and aligned so that every resolution ends with a confident, satisfied customer.

WHAT YOU'LL OWN

Customer Ownership & Advocacy

• Be the anchor: Act as the primary, trusted point of contact for customers navigating high-impact, cross-functional product issues.
• Build trust: Champion the customer’s voice internally while setting clear, grounded expectations externally regarding status, timelines, and next steps.
• Keep information flowing: Own the communication lifecycle, providing proactive, transparent updates that ensure customers never have to ask, "What's the status?".
• Drive end-to-end resolution: Own the lifecycle of an escalation from intake and business-impact scoping through to successful internal resolution and customer validation.
• Unblock the technical teams: Coordinate directly with Product, Engineering, Commercial, and Professional Services to clear roadblocks, align on action plans, and keep resolutions moving forward.
• Know when to sound the alarm: Manage the escalation path effectively, looping in leadership and managing high-priority or after-hours critical issues when the situation demands it.

Cross-Functional Alignment

• Bridge the gaps: Facilitate regular internal review sessions to keep Customer Success Managers, Product Managers, and Technical Support teams synced on priorities.
• Foster collective accountability: Drive execution across technical teams without direct authority, keeping everyone focused on a customer-first outcome.
• Translate complexity: Develop clear, executive-ready summaries and action plans for high-priority customer issues and internal leadership.
• Refine the playbook: Track core operational metrics (aging, response times, escalation trends) and turn those insights into better workflows and smoother processes.

WHAT YOU BRING

Experience

• 2–5 years of experience in Customer Success, Technical Support, Account Management, Project Management, or Operations.
• Track record managing complex customer communications, ideally dealing with high-stakes escalations or enterprise SaaS environments.
• Experience operating within a fast-paced environment where you must balance multiple critical priorities simultaneously without losing your footing.
• Industry expertise in Transportation, logistics, or supply chain technology is highly preferred.

Skills & Approach

• Exceptional communication instincts: You can de-escalate a tense situation with empathy, clarity, and rock-solid follow-through.
• Organizational agility: The ability to influence, collaborate, and drive accountability across cross-functional technical teams without direct authority.
• Sharp problem-solving: Comfortable navigating ambiguity, digging into the business context of a technical issue, and translating it for different audiences.
• Tool fluency: Comfortable working in platforms like Salesforce, Jira, Azure DevOps, Asana, or similar CRM and work management systems.
• Familiarity with Agile product development processes is a major plus.
• Bachelor's degree or equivalent professional experience.

HOW YOU'LL KNOW YOU'RE SUCCEEDING

• Customers feel heard and protected: Your responsiveness and ownership lead to high customer satisfaction scores, even in the wake of product issues.
• Cycle times shrink: Thanks to your aggressive coordination and roadblock removal, the time it takes to resolve customer-impacting issues drops.
• Internal teams are aligned: Customer Success, Product, and Engineering always know exactly where a critical issue stands because your documentation and tracking are impeccable.
• No cleanups required: Issues are only closed once the customer has formally validated the fix, ensuring problems are actually solved.

BENEFITS — BECAUSE YOU SHOULD LOVE WHERE YOU WORK AND HOW YOU'RE TAKEN CARE OF

We don't do "bare minimum" here — not in the product, not in the culture, and definitely not in how we take care of our people. Mastery's benefit package is built to give you real coverage, real flexibility, and real peace of mind.

Comprehensive health coverage so you can focus on the work, not the what-ifs.

Company-paid life insurance at 1× your salary, plus AD&D and additional voluntary coverage options.

Legal assistance and employee support programs — for life's messier moments, big and small.

401(k) with 4% Match

We invest in the platform and in your future. Save for retirement with a competitive company match.

Manage your life and your schedule. We trust you to do great work and take the time you need to recharge.

Giving Back — St. Jude Children's Research Hospital

Our philanthropic partner is St. Jude Children's Research Hospital. Because doing good work and doing good in the world aren't mutually exclusive.

Robust benefits. Real flexibility. A team that has your back. That's the Mastery standard.