Customer Operator

CarMax Business Services; Lancaster (Lancaster County); On-site; USD 30,000 - 45,000; Full time

Job summary

CarMax Business Services is looking for a Customer Operator to provide exceptional customer service in Lancaster, PA. You will support the Service Department by assisting customers both on the phone and in person. Responsibilities include answering service calls, scheduling appointments, and ensuring high customer satisfaction. Candidates should have excellent communication skills and be adept in a fast-paced environment. CarMax offers flexible working hours and adheres to a strong code of conduct.

Qualifications

• Exceptional interpersonal and communication skills are required.
• Ability to perform in a fast-paced environment.
• Must have intermediate computer skills.

Responsibilities

• Deliver exceptional customer service in the Service Department.
• Answer incoming service calls and assist customers.
• Support the service department in appointment scheduling.

Skills

Customer service skills

Communication skills

Telephone etiquette

Active listening

Computer skills

Job description

General Summary:

Under general supervision, deliver exceptional customer service by supporting the Service Department by assisting customers on the phone and in person before, during and after service/repair processes.

Principle Duties and Responsibilities:

• Answer all incoming service calls in a prompt and friendly manner, displaying appropriate tone of voice and empathy throughout the entire customer interaction.
• Assist Customer Advisors/Service Consultants with customers when needed.
• Answer basic service department questions, schedule service appointments, route customers' calls.
• Provide written messages to the responsible party in a timely manner.
• Complete reminder calls for customers scheduled for an appointment.
• Assist the service department in contacting customers once special ordered parts have arrived to schedule appointments.
• Contact customers with Repair Requests to schedule appointments.
• File repair orders and all supporting documentation daily.
• Audit all sublet invoices to ensure they are processed and resolved per CarMax Guidelines.
• Ensure the loaner log and dealer tags are always in compliance with audit requirements.

Job Specifications:

• Accountable to Associate 1 Competency Model
• Demonstrate exceptional interpersonal, communication, and customer service skills.
• Demonstrate exceptional telephone etiquette and active listening skills.
• Execute Retail Service Standardized Work
• Provide exceptional customer service at all times by consistently executing the Retail Service Standardized Work and Voice of Customer (VoC) processes.
• Maintain or exceed the CarMax guidelines for customer satisfaction.
• Read, interpret and transcribe data in order to maintain proper records.
• Intermediate computer skills including spreadsheet knowledge.
• Possess intermediate computer skills.

Customer Operator Job Description

• Successfully work with associates in other departments within the store.
• Perform multiple duties in a high-energy, fast-paced working environment.
• Demonstrate above average communication skills with the ability to speak and listen effectively when dealing with customers/associates, both in person and over the phone.
• Stay current in CarMax provided training in all areas of the Service process.

Working Conditions

• Primarily indoor environment; may include working at times in noisy conditions.
• May require sitting or standing for extended periods of time.
• Flexible work hours with shifts that may include nights, weekends, holiday, and 12-hour days.
• Follow all CarMax, O.S.H.A., and EPA standards including the use of Personal Protective Equipment, and proper waste disposal in required areas.
• Adhere to all CarMax policies including, but not limited to: Code of Business Conduct, Attendance, Asset Protection, Integrity, Proper Recording of Time, Environmental Health and Safety, and Standards of Professional Appearance policies.

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.