Customer Operations Manager

Swooped; United States; On-site; USD 115,000 - 137,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Maternity & paternity leave

Short & long-term disability

Leadership development opportunities

Open office Sugar House location

Top-tier company swag

Job summary

Filevine is seeking a Customer Operations Manager to lead the post-sale experience for Depositions. You will oversee a team of CSAs and Support Associates, manage ~300 accounts, and drive adoption and live support.

You’ll serve as a product expert, analyze usage, create education content, and collaborate across GTM teams to roll out features and improve retention. This role blends strategic leadership with hands-on engagement.

Qualifications

• 3+ years in customer success or technical support in a fast-paced SaaS environment.
• Previous people-management experience with scaling customer-facing teams.
• Exceptional written and verbal communication skills.
• Strong organizational habits and proactive mindset.
• Professionalism & confidence in escalation conversations; bias toward action.
• Experience with Zendesk, Talkdesk, Excel, Slack, Notion.

Responsibilities

• Lead the post-sale experience strategy for Depositions by Filevine customers.
• Manage 3–5 Customer Success Associates and 3–5 Customer Support Associates for ~300 accounts.
• Deepen product expertise, forecast account health, and drive customer education.
• Collaborate with Sales, Marketing, and Implementation on rollouts and onboarding.
• Provide customer insights to shape Filevine’s GTM strategy.
• Troubleshoot issues and coordinate with internal teams for resolution.
• Oversee live deposition support and optimize omni-channel support.

Skills

Customer success

People management

Written & verbal communication

Organization

Problem solving

Zendesk

Talkdesk

Excel

Slack

Notion

Tools

Zendesk

Talkdesk

Excel

Slack

Notion

Job description

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

We’re looking for a Customer Operations Manager who is passionate about solving problems, creating customer value, and driving long-term product adoption. If you thrive in a fast-paced environment and love helping customers succeed, we’d love to meet you.

The Role:

The Customer Operations Manager (CSM) leads the strategy and execution of the post-sale experience for Depositions by Filevine customers. You will directly manage a team of 3-5 Customer Success Associates and 3-5 Customer Support Associates. These associates will oversee a book of ~300 customer accounts and will manage long-term adoption and live support on depositions.This role blends team leadership with hands-on customer engagement. You’ll deepen your expertise in Depositions, forecast account health, drive customer education, collaborate across GTM teams, and ensure that every customer realizes measurable value from the platform.

What You’ll Do & Manage

Customer Success & Adoption:

Manage and align goals for CSAs who own the post-sale experience, ensuring high engagement and long-term retention.

Become a product expert, answering functionality questions and diagnosing customer challenges.

Analyze usage trends and recommend tailored workflows to maximize customer ROI.

Customer Education & Resources:

Create and maintain customer-facing content such as notice templates, best practices, guides, and training materials.

Collaborate cross-functionally to ensure education materials align with new product features and GTM efforts.

Partner with Sales, Marketing, and Implementation to support product rollouts, onboarding journeys, and expansion opportunities.

Provide ground-level customer insights that help shape Filevine’s GTM strategy.

Issue Resolution & Cross-Functional Alignment:

Troubleshoot technical or workflow issues and route them to the correct internal teams for resolution.

Facilitate timely internal and external communication around open issues.

Identify fiscally responsible solutions that balance customer needs and contract terms.

Customer Support:

Manage a team of customer support specialists who help with live deposition events.

Help create processes that streamline and optimize support through phone, email, and chat

What You Bring

• 3+ years of experience in customer success or technical support, ideally in a fast-paced SaaS environment.
• Previous people-management experience, with a track record of developing and scaling customer-facing teams.
• Exceptional written and verbal communication skills.
• Strong organizational habits with the ability to stay proactive, responsive, and calm under pressure.
• Professionalism and confidence when navigating challenging or escalated conversations.A bias toward action, curiosity, and continual improvement.
• Experience with tools such as Zendesk, Talkdesk, Excel, Slack, Notion (or similar).Resilience and adaptability suited to a dynamic, startup-like environment

Compensation Information:$115,000 - $137,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine’s total compensation package for employees. This position is also eligible for a paid time off policy, as well as a comprehensive benefits package.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us [e-mail]

Cool Company Benefits:

• Medical, Dental, & Vision Insurance (for full-time employees)
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Centrally located open office building in Sugar House
• Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in ourPrivacy Policy .

Filevine is a leading legal work platform that empowers over 125,000 professionals with tools to simplify complex legal processes and enhance client communication.

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Footprint

Where they work

1260 Stringham Ave, Suite 600, Salt Lake City, Utah 84106, US 1 S Wacker Dr, 26th Floor, Chicago, Illinois 60606, US