Customer Experience Specialist

Smallfishbigfish; West Palm Beach (FL); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Employee discounts

Free uniforms

Opportunity for advancement

Competitive salary

Paid holidays

Referral Bonus

Job summary

Small Fish Big Fish Swim School in West Palm Beach, FL is seeking a Customer Experience Specialist to be the friendly first point of contact for families and to manage front desk operations, ensuring smooth daily routines.

The role emphasizes exceptional service, strong organization, and proactive communication, with weekday evening and weekend hours. This position offers growth within a supportive, community-focused team.

Qualifications

• 1-3 years of administrative, office coordination, front desk, or customer experience preferred

Responsibilities

• Creating a warm, welcoming, and professional experience for every family
• Managing daily front desk operations and maintaining an organized, efficient office
• Responding promptly to phone calls, texts, emails, and customer inquiries within 24 hours
• Assisting families with class registration, scheduling, make-up lessons, and enrollment
• Monitoring attendance and phone activity
• Ensuring scheduling changes and customer records are accurate
• Monitoring outstanding accounts and following up with families as appropriate

Skills

Communication skills

Organization

Multitasking

Attention to detail

Professionalism

Problem-solving

Tools

Scheduling software

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching
• Employee discounts
• Free uniforms
• Opportunity for advancement
• Competitive salary
• Paid holidays
• Referral Bonus

At Small Fish Big Fish Swim School, we're more than a swim school - we're a community dedicated to building confident kids, creating positive experiences for families, and making every visit exceptional. We're looking for an enthusiastic, organized, and customer-focused Customer Experience Specialist to join our front desk team. If you thrive in a fast-paced environment, love helping people, and enjoy keeping everything running smoothly, we'd love to meet you!

Why You'll Love Working With Us

Be part of a fun, energetic, and supportive team

• Make a real difference by helping children develop life-saving water safety skills and confidence through movement
• Enjoy opportunities for professional growth and advancement into leadership roles
• Work in a positive, mission-driven environment where your contributions are valued
• Help create memorable experiences for hundreds of local families

What You'll Do

As the first point of contact for our families, you'll play a key role in delivering outstanding customer service while ensuring our daily operations run seamlessly.

Work hours are Monday and Tuesday 3:30pm-8pm. Friday 12:30pm-5:30pm, Saturday 8am-3pm and Sunday 8am-2:30pm. Days off Wednesday and Thursday!

Responsibilities will include:

Creating a warm, welcoming, and professional experience for every family

• Managing daily front desk operations and maintaining an organized, efficient office
• Responding promptly to phone calls, text messages, emails, and customer inquiries within 24 hours
• Assisting families with class registration, scheduling, make-up lessons, and enrollment
• Monitoring attendance and phone activity
• Ensuring scheduling changes and customer records are accurate
• Monitoring outstanding accounts and following up with families as appropriate

What We're Looking For

The ideal candidate is organized, proactive, and passionate about providing exceptional customer service.

Qualifications

1-3 years of administrative, office coordination, front desk, or customer experience preferred

• Outstanding communication skills by phone, text, email, and in person
• Strong organization, time management, and multitasking abilities
• Excellent attention to detail and accuracy
• Positive, energetic, and professional attitude
• Self-motivated with the ability to work independently and solve problems proactively
• Comfortable learning new software and using multiple computer systems
• Experience with scheduling, enrollment, customer service, or office administration is a plus

The Difference You'll Make

Every interaction matters. As our Customer Experience Specialist, you'll help create an exceptional experience for families from their very first phone call through every visit. Your organization, professionalism, and friendly personality will help ensure our students and families feel welcomed, supported, and excited to be part of our community.