Customer Experience Rep - TOPO Athletic (HYBRID)

designerbrands; Framingham (MA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits package

Hybrid/remote work

Training & education

Employee discounts

Job summary

Topo Athletic, part of Designer Brands, is seeking a Customer Experience Representative in Framingham, MA. You’ll be the first point of contact for customers, retailers, and partners, handling inquiries, processing returns, and coordinating with Sales, Marketing, Operations, Product and Finance to keep orders moving smoothly.

Ideal candidates bring 1–2 years of customer service experience and strong communication skills, with proficiency in Outlook and Excel.

Qualifications

• 1–2 years in customer service or a related role.
• Bachelor's degree or equivalent work experience.
• Strong communication and problem-solving skills.
• Experience with ERP/CRM tools such as NetSuite or NuORDER is a plus.

Responsibilities

• Serve as the first point of contact for customers, retailers, and partners via phone and email.
• Monitor queues in the CRM platform and respond within 2 business days.
• Resolve customer concerns with empathy and a solutions-oriented approach.
• Support warranty/quality inquiries, RMAs, credits with Finance, and returns via Happy Returns.
• Process wholesale orders and coordinate with Sales Representatives and retailers.
• Collaborate across Marketing, Operations, Product, and Finance to keep orders moving.

Skills

Communication & Customer Focus

Organization & Problem Solving

Technology & Systems

Collaboration & Flexibility

Education

Bachelor's degree or equivalent

Tools

NetSuite

NuORDER

Microsoft Outlook

Excel

Job description

Topo Athletic is a young, rapidly growing athletic footwear company on a mission to help people move better, for life. Our core values of authenticity, ambition, clarity, and connection drive everything we do at Topo. If you join our team,you’llnot only have an impact on our business but the opportunity to have an impact on the communities and people we serve.

The Opportunity

If you're someone who enjoys solving problems, building relationships, and creating positive customer experiences, this could be the perfect opportunity for you. As a Customer Experience Rep, you'll play a vital role in supporting both direct-to-consumer and wholesale customers while serving as a key connection point between our customers, sales partners, and internal teams.

This position is more than answering questions. You'll help ensure seamless order experiences, support retailers and consumers through issue resolution, and collaborate across Sales, Marketing, Operations, Product, and Finance to keep business moving forward. Every interaction is an opportunity to represent the brand, strengthen customer relationships, and make a meaningful impact on the customer journey.

What You'll Be Doing

Customer Experience & Support

• Serve as the first point of contact for customers, retailers, and partners by answering incoming phone calls professionally and directing inquiries to the appropriate teams.
• Monitor web and wholesale-facing queues within the CRM platform, ensuring all inquiries receive a response within 2 business days.
• Resolve consumer and wholesale customer concerns with professionalism, empathy, and a solutions-oriented approach.
• Support customers through warranty and product quality inquiries by gathering documentation, processing RMAs and replacements, and coordinating credits with Finance.
• Process web return requests through the Happy Returns platform.
• File claims with FedEx for missing or lost customer shipments.

Order Management & Processing

• Enter wholesale email orders accurately and promptly while adhering to customer-specific routing requirements.
• Process orders for sales representative demo fleets and manual retail seeding requests.
• Partner with external Sales Representatives and wholesale retailers to manage booking orders and at-once orders submitted through the B2B platform.
• Assign order discounting and payment terms appropriately and collaborate with the Inventory Analyst to resolve product availability questions.
• Complete order revisions before scheduled ship dates and communicate end-of-life product updates to retailers and sales representatives when needed.

Retailer & Account Support

• Process new account applications and onboard accounts within NetSuite.
• Coordinate with Finance to facilitate final credit approval for new accounts.
• Develop collaborative relationships with retailers and sales partners to support smooth order execution and account management.

Office & Team Operations

• Support office administration by maintaining organized backroom materials and coordinating office supply orders.
• Assist with shipping sales samples, retailer materials, and other departmental shipments according to established procedures.
• Provide support across Marketing, Operations, Product, and other teams as business needs arise.

What You'll Need

Required Skills

Communication & Customer Focus

• Strong verbal and written communication skills, including phone and email correspondence.
• A customer-first mindset with the ability to approach situations thoughtfully and find effective solutions.
• Ability to maintain a positive, professional approach when interacting with consumers, retailers, sales partners, and internal teams.

Organization & Problem Solving

• Strong attention to detail and the ability to complete work accurately and efficiently.
• Ability to manage multiple priorities and adapt in a fast-paced environment.
• Proactive approach to identifying and resolving open customer service issues.
• Strong problem-solving skills and sound judgment.

Technology & Systems

• Comfortable learning and utilizing new technologies, systems, and web-based platforms.
• Proficiency with Microsoft Outlook, Excel, and other Microsoft Office applications.
• Understanding of NetSuite and NuORDER workflows, with the ability to continue building expertise after training.

Collaboration & Flexibility

• Ability to work independently while also contributing to a collaborative team environment.
• Ability to commute to the Framingham, MA office as needed.

Qualifications

Minimum Experience

• 1-2 years of experience in customer service or another customer-facing role.

Minimum Education

• Bachelor's degree or equivalent work experience.

Preferred Qualifications

• Previous experience working in an office environment or call center.
• Strong familiarity with Microsoft Outlook.
• Specialty retail or running industry experience.
• Advanced Microsoft Excel skills, including VLOOKUPs and Pivot Tables.
• Experience with NetSuite or a similar ERP system.
• Experience with NuORDER or a similar B2B platform.

At Designer Brands, we are the proud parent company of DSW Designer Shoe Warehouse, The Shoe Company, and Rubino,operatingnearly 675stores across North America and a billion-dollar digital commerce business. We lead the footwear industry with a diverse portfolio of iconic brands, including Topo Athletic, Keds, Vince Camuto, Kelly & Katie, Jessica Simpson, Lucky Brand, Mix No. 6, Crown Vintage, and others. Withexpertisein design, production, and sourcing, we create on-trend footwear and accessories, delivered through a robust omni-channel infrastructure and national wholesale distribution. At Designer Brands, we are committed to fostering a culture of collaboration, innovation, and inclusivity, where each employee's unique perspective contributes to our success. Anchored by our core values of “We Love What We Do,” “We Own What We Do,” “We Do What’s Right,” and “We Belong,” we continuously drive forward together, building a future where everyone can put their best foot forward.

Perks and BenefitsYou'llEnjoy!

• Your Sole Well-Being:Our benefits package is crafted with our associates in mind! We support you with benefits like free virtual health care, robust family/fertility benefits, 401(k) w/ match, and more. Explore our offerings at https://mymobilewalletcard.com/dbi.

• Stride with Flexibility:We offerhybrid and remote work opportunities , giving you the freedom to stay connected, productive, and inspired—wherever you do your best work.

• Stepping Up Your Career:Take advantage of training programs, professional development, and educationassistance to advance your career with a company that celebrates bold ideas and fresh perspectives.

• We are Shoe-Obsessed:Because we know a great pair of shoes can change your day,you’llenjoy 30% off at DSW & DSW.com, plus discounts across our family of brands.