Customer Experience Operations Specialist (Remote, West Coast US)

Ignition

San Francisco (CA)

Remote

USD 80,000 - 125,000

Full time

14 days+

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Benefits offered by this job

Employee stock options

401k program with employer matching

20 days of annual leave plus wellbeing days

Paid parental leave

Health, dental, and vision benefits

Annual education allowance

Employee recognition program

Flexible work arrangements

Job summary

Ignition seeks a Customer Experience Operations Specialist to enhance operational efficiency in customer experience initiatives. This role offers flexibility and collaboration across teams, contributing to Ignition's growth while leveraging analytical and project management skills. Candidates will be evaluated based on their expertise and alignment with company objectives.

Qualifications

Experience in a CX Operations role within a B2B sales organization.
Strong project management and coordination skills.
Excellent verbal and written communication abilities.

Responsibilities

Administer and evaluate the CX Tech Stack with stakeholders.
Collaborate on data needs for impactful CX interventions.
Support design and management of Key Account Manager processes.

Skills

Analytical Skills

Communication Skills

Project Management

Change Management

Tools

Modern Project Management Systems (e.g., Asana)

Customer Success Tools

Job description

Customer Experience Operations Specialist (Remote, West Coast US)

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Who we are:

Founded in 2013, Ignition is the leading revenue generation platform for accounting and professional services businesses to spark greater efficiency and profitability.

Ignition automates and optimizes proposals, billing, payments and workflows in a single platform that fits seamlessly into existing technology stacks.

With a vision to transform how professional services and their clients do business together, Ignition empowers 7,250+ businesses to reach their full revenue potential.

To date, Ignition customers have engaged over 1.7 million clients and generated US $8b in revenue via the platform.

Ignition’s global workforce spans Australia, Canada, New Zealand, the Philippines, US and the UK.

Company Values:

We are better everyday
We work without ego
We are smarter together
We hero our customer

Role Location: We are open to any candidates with the right work in the US. For this role, we are looking for candidates based in the West Coast US (Pacific timezone).

Hours of Work: This is a global position where you'll collaborate with leaders and colleagues across Eastern and Pacific time zones, as well as those in Sydney, Australia. While your primary working hours will align with PST Time, you'll need to engage with other timezones as required. We offer a high degree of flexibility, allowing you to structure your workday to effectively accommodate these global interactions when necessary.

Job Description

The CX Operations Specialist will support all aspects of Customer Experience (CX) Operations at Ignition.

This critical role supports Ignition’s CX team in delivering an outstanding customer experience by managing day-to-day operations while strategically aligning with Ignition’s growth plans. This is a multi-dimensional role and encompasses the full spectrum of CX Operations. You will partner to collaborate with our CX leaders to add operational rigor to our current CX programs, in addition to driving our new Scaled CX initiative which will be powered by our transition to a Product-led Growth (PLG) business model.

Success in this role requires technical expertise, communication, change management, and project management skills to drive efficiencies and continuous improvement. The ideal candidate thrives in a collaborative environment, willing to give recommendations on where improvements lie and able to articulate the benefits and impact of decisions being made.

Key Responsibilities:

Tool Management: Administer the current CX Tech Stack and work with stakeholders across the group to evaluate, implement and test new tools that support all initiatives, including scaled CX.
Data Management and Reporting: Collaborate with partners across the organization to prioritize and execute data and product needs, including health scoring, churn prediction, and risk signals, to drive proactive, impactful CX playbooks and interventions.
Trusted Partner: Build strong, trusted partnerships with the Global Customer Experience (CX) team, understanding their needs to provide strategic insights and recommendations. Influence planning and day-to-day operations to drive alignment across regions.
Program Support: executing CX initiatives including: Scaled CX, Customer Journey, NRR and other global initiatives
Key Account Management Process Optimization and Ownership: Support the design, implementation, and on-going management of processes and workflows that enhance the efficiency and effectiveness of the Key Account Manager Team.
Financial alignment: Drive the operational components required to track Net Revenue Retention (NRR) performance.
Enablement: Partner with functions across the business to identify training needs, assist in developing materials, and ensure the Account Management teams are equipped with the tools and knowledge to succeed.
Cross-Collaboration: Partner with leaders across Sales, Finance, Product, Data, Marketing, Customer Experience, and Revenue Operations by sharing feedback, requirements and best practices to ensure efficient operations. Represent CX Operations within the wider Revenue Operations team.

Qualifications

Experience working in a CX Operations role within a B2B sales organization, preferably Software, SaaS, or Technology. Bonus points for experience within FinTech, Payments, or within a start-up/scale-up business
Experience of working within a scaled CX environment, which is PLG driven, in an operations capacity is preferred.
Demonstrated experience & understanding of modern customer success tools. Bonus points for experience of using Vitally.
Strong analytical skills with the ability to interpret data and provide actionable insights.
Project Management: You have demonstrated strong project management and coordination skills, with the ability to explain complex processes simply. Must be an exceptionally organized individual, who is used to managing tasks and project boards in modern project management systems, such as Asana.
Communication Skills & Influence: Excellent verbal and written communication skills, with the ability to influence stakeholders at all levels of the organization. Evidenced experience influencing Sales Leaders, making data-driven recommendations and gaining support for action.
Business & Strategic Thinking: Ability to think strategically and develop long-term plans that align with company objectives and growth plans.
You have the ability to thrive in a fast-paced, changing environment while maintaining rigorous attention to detail and data accuracy.

Additional Information

Why join us:

Join our global SaaS scale-up company where we foster a collaborative, open, and transparent culture and work without ego. Our team comprises curious and intelligent colleagues who embrace challenges. Here's what we offer:

Employee stock options from day one
401k program with employer matching
20 days of accrued annual leave/vacation plus 10 wellbeing days to prioritize yourself and your loved ones
Paid parental leave
Additional paid day off to celebrate your birthday, along with volunteering leave
Health, dental, and vision benefits starting immediately
Annual education allowance reimbursement to support your professional development
Employee recognition program
Quarterly wellness allowance to invest in your personal wellness
Paid subscriptions to Headspace and LifeWorks EAP & Wellbeing Platform
Flexible working arrangements, supported by WFH reimbursement and technology allowance to ensure your safety while working from home
Personal tax return assistance (since we're in the accounting business!)

Experience comes in many forms, and skills are transferable, please consider applying, even if you don’t tick all the boxes.

Ignition committed to paying our team members fairly, clearly, and above all, paying for growth and performance. This role has a minimum annual salary of $80,000 and maximum annual salary of $125,000. You’ll notice the range is intentionally broad - this reflects the journey we expect someone to take in the role: from early skill development, to becoming accomplished and highly proficient, all the way through to consistently delivering excellence. When hiring talented individuals to join the our team, we’ve found that new team members are best set up for success when hired toward the midpoint of the range, depending on their existing experience and alignment to the role. For this position, a typical starting salary would be around $100,000. Our Talent Acquisition team will discuss compensation and benefits in more depth with those selected to interview with us.

Ignition is an equal opportunity employer, providing fair consideration to all applicants regardless of background.

Ignition is committed to providing accommodations throughout the hiring process. If there’s a fit, we’ll work with you to meet your accessibility needs. For questions, requests, or alternate formats, contact us at careers@ignitionapp.com.

Seniority level