Customer Experience Operations Manager

MagicSchool AI; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Unlimited time off

Health insurance

Stock options

401k match

Job summary

MagicSchool AI seeks a hands-on GTM Operations Engineer to translate evolving business needs into scalable Salesforce-driven processes. You’ll prototype AI-assisted workflows, configure GTM tools, and troubleshoot across Salesforce, Intercom, Gong, and related platforms.

Strong communication and project leadership are essential as you drive cross-functional initiatives. You will craft prompts, maintain templates, and standardize best practices while ensuring reliable CX reporting and a

Qualifications

• 2–4 years in a customer experience, revenue operations, or GTM operations role, ideally within SaaS.
• Proven experience administering and building in Salesforce (flows, automations, reporting).
• Strong technical troubleshooting skills and the ability to translate business problems into system solutions.
• Proficiency in Google Sheets and basic SQL; comfort learning and using additional tools in the GTM stack.
• Experience managing projects with multiple stakeholders, balancing tradeoffs, and staying focused on impact.
• Ability to document, standardize, and scale processes with a strong sense of time management and team collaboration.
• Comfortable pushing back on stakeholders and building consensus to ensure the right problems are solved.
• Hands-on experience using LLMs (Claude, ChatGPT, etc.) to solve real operational problems, not just casual use.
• Comfort with prompt design and evaluating output quality.
• Familiarity with automation and integration tools (N8N, Zapier, MCP connectors)
• Judgment about when AI is the right tool and when a deterministic flow is better

Responsibilities

• Translate evolving business needs into actionable, prioritized workflows and scalable systems improvements.
• Identify and prototype AI-assisted workflows, such as call summarization, account health signals, renewal risk flags, and ticket triage, then take the successful ones to production.
• Evaluate AI features in the GTM stack (Salesforce Agentforce/Einstein, Gong, Intercom) and recommend what to adopt, configure, or skip.
• Serve as the first line of defense for Salesforce and GTM systems support — independently troubleshooting, diagnosing, and resolving issues.
• Write and maintain prompts, agent instructions, and templates the team can reuse.
• Building and maintaining Salesforce flows and automations, while documenting processes and maintaining a single source of truth.
• Leading cross-functional projects by defining scope, driving stakeholder alignment, and keeping efforts ruthlessly prioritized.
• Ensuring CX systems and reporting are intuitive and reliable, with a user-first lens and a bias toward clarity and standardization

Skills

Customer experience

Salesforce administration

Troubleshooting

Cross-functional collaboration

Project management

Documentation

Prompt design

LLMs usage

Stakeholder management

Tools

Google Sheets

SQL

N8N

Zapier

MCP connectors

Gong

Intercom

Chili Piper

Job description

WHO WE ARE:

MagicSchool is the premier generative AI platform for teachers. We're just over 2 years old, and more than 7 million teachers from all over the world have joined our platform. Join a top team at a fast growing company that is working towards real social impact. Make an account and try us out at our website and connect with our passionate community on our Wall of Love.

Responsibilities

In this role, you will be responsible for:

• Translating evolving business needs into actionable, prioritized workflows and scalable systems improvements

• Identify and prototype AI-assisted workflows, such as call summarization, account health signals, renewal risk flags, and ticket triage, then take the successful ones to production

• Evaluate AI features in the GTM stack (Salesforce Agentforce/Einstein, Gong, Intercom) and recommend what to adopt, configure, or skip

• Serving as the first line of defense for Salesforce and GTM systems support — independently troubleshooting, diagnosing, and resolving issues

• Write and maintain prompts, agent instructions, and templates the team can reuse

• Building and maintaining Salesforce flows and automations, while documenting processes and maintaining a single source of truth

• Leading cross-functional projects by defining scope, driving stakeholder alignment, and keeping efforts ruthlessly prioritized

• Ensuring CX systems and reporting are intuitive and reliable, with a user-first lens and a bias toward clarity and standardization

Experience & Qualifications

To be successful in this role, you’ll bring the following experience and qualifications:

• 2–4 years in a customer experience, revenue operations, or GTM operations role, ideally within SaaS

• Proven experience administering and building in Salesforce (flows, automations, reporting)

• Strong technical troubleshooting skills and the ability to translate business problems into system solutions

• Proficiency in Google Sheets and basic SQL; comfort learning and using additional tools in the GTM stack

• Experience managing projects with multiple stakeholders, balancing tradeoffs, and staying focused on impact

• Ability to document, standardize, and scale processes with a strong sense of time management and team collaboration

• Comfortable pushing back on stakeholders and building consensus to ensure the right problems are solved

• Hands-on experience using LLMs (Claude, ChatGPT, etc.) to solve real operational problems, not just casual use

• Comfort with prompt design and evaluating output quality

• Familiarity with automation and integration tools (N8N, Zapier, MCP connectors)

• Judgment about when AI is the right tool and when a deterministic flow is better

Bonus Experience (Nice to Have)

• Familiarity with tools like Gong, Chili Piper, Skilljar, Intercom or other CX-enablement platforms

• Experience supporting Product-Led Growth (PLG) teams or strategies

• Experience in high-growth, startup-like environments where agility and prioritization are critical

Why Join Us?

• Work on cutting-edge AI technology that directly impacts educators and students.

• Join a mission-driven team passionate about making education more efficient and equitable.

• Flexibility of working from home, while fostering a unique culture built on relationships, trust, communication, and collaboration with our team - no matter where they live.

For full time employees:

• Unlimited time off to empower our employees to manage their work-life balance. We work hard for our teachers and users, and encourage our employees to rest and take the time they need.

• Choice of employer-paid health insurance plans so that you can take care of yourself and your family. Dental and vision are also offered at very low premiums.

• Every employee is offered generous stock options, vested over 4 years.

• 401k match & monthly wellness stipend.

Our Values:

• Educators are Magic: Educators are the most important ingredient in the educational process - they are the magic, not the AI. Trust them, empower them, and put them at the center of leading change in service of students and families.

• Joy and Magic: Bring joy and magic into every learning experience - push the boundaries of what’s possible with AI.

• Community: Foster community that supports one another during a time of rapid technological change. Listen to them and serve their needs.

• Innovation: The education system is outdated and in need of innovation and change - AI is an opportunity to bring equity, access, and serve the individual needs of students better than we never have before.

• Responsibility: Put responsibility and safety at the forefront of the technological change that AI is bringing to education.

• Diversity: Diversity of thought, perspectives, and backgrounds helps us serve the wide audience of educators and students around the world.

• Excellence: Educators and students deserve the best - and we strive for the highest quality in everything we do.