Customer Experience Coordinator (Per Diem) - Green Bay, WI

Veterinary Emergency Group The PC; Green Bay (WI); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive compensation

Flexible work schedules

Generous employee referral program

VEG scrubs and swag

Job summary

Veterinary Emergency Group in Green Bay, WI seeks a Customer Experience Coordinator (Per Diem) to define the customer journey across in-person, phone, and digital channels. You’ll greet customers, manage communications, and help guide families through payments and care decisions in a fast-paced ER setting.

You’ll collaborate with nursing staff and doctors to ensure a seamless experience, while delivering personalized service and maintaining patient privacy in a dynamic hospital environment.

Qualifications

• 2+ years of experience in a customer service role.
• Advanced proficiency with computer programs and practice management software.
• Highly organized with strong attention to detail.
• Strong communication skills with all customers.
• Ability to multitask and thrive amid chaos.
• High emotional intelligence and ability to read a room.
• Adaptable in high-stakes environments.
• Problem solving mindset and willingness to innovate.
• Must work in a noisy environment with strong odors.

Responsibilities

• Greet every customer with warmth and urgency in person, over the phone, or online.
• Manage all customer communications (calls, emails, texts) and route urgent medical calls quickly.
• Deliver personalized, memorable experiences and find ways to say yes to needs.
• Listen with empathy, resolve concerns quickly, anticipate issues.
• Keep nursing team and doctors updated on customer needs for seamless care.
• Provide confidential guidance on financial options and end-of-life decisions.
• Process payments accurately while protecting information.
• Follow up with customers after visits to check on pet care.
• Capture special moments and strengthen connections between customers, pets, and hospital.

Skills

Customer service

Computer proficiency

Attention to detail

Communication

Multitasking

Emotional intelligence

Adaptability

Problem solving

Noise tolerance

Tools

Practice management software

Job description

Customer Experience Coordinator (Per Diem) - Green Bay, WI

In 2014, VEG was born with a mission to help people and their pets when they need it most. This meant challenging the status quo and fixing everything that was wrong with the ER experience. Since then, we’ve expanded rapidly, with hospitals nationwide open 24/7, 365 days a year, and created a better emergency experience—not only for people and their pets, but also for everyone who works here—our VEGgies!

At VEG we find a way to say yes to the career you want in veterinary emergency medicine. This means transforming how ER works, from our open-concept hospitals, where you can handle emergency cases of every kind (even exotics!) to our immersive, customer-focused experience, which helps us give people and their pets the care they deserve.

This also means saying yes to creating the greatest experience possible for our VEGgies. Yes to working in an environment where you can find your place and feel valued for the amazing work you do. Yes to having unparalleled opportunities for learning and mentorship so you can grow where you want to go in your career. And yes to making an impact here in ways you never thought possible.

VEG is a 2025 and 2026 certified Great Place to Work®.

THE JOB

As a Customer Experience Coordinator, your job is to define the customer’s experience through service, focus, and participation—so you are passionate about perfecting the experience before, during, and after their time at VEG. Outgoing and personable, with each customer, you conduct yourself professionally in both demeanor and presence. You find ways to say YES and put pets and customers experience above all else. In this role, you’ll have the opportunity to grow where you want to go, building valuable experience and paving the way for your career to take unexpected and rewarding directions.

WHAT YOU’LL DO

• Greet every customer with warmth and urgency, whether in person, over the phone, or online
• Oversee all customer communications (calls, emails, texts), record details accurately, and route urgent medical calls to a doctor quickly
• Deliver personalized, memorable experiences—always looking for creative ways to say “yes” to customer needs
• Listen with empathy, resolve concerns quickly, and anticipate issues before they escape
• Keep nursing team and doctors updated on customer needs for a seamless care experience
• Provide confidential, compassionate guidance on financial options and end-of-life decisions
• Process payments accurately while protecting personal and financial information
• Follow up with customers after visits to check on their pet’s care and strengthen relationships
• Celebrate and capture special moments (with permission), creating lasting connections between customers, their pets, and the hospital

WHAT YOU NEED

• 2+ years of experience in a customer service role
• Advanced proficiency in computer programs and practice management software
• Highly organized, with strong attention to detail
• Strong communication skills; able to interact positively with anyone and everyone
• The ability to multitask and thrive amid chaos
• High emotional intelligence, able to read a room and plan and act accordingly
• Adaptable and amenable in high stakes environments
• Problem solving skills and a focus on innovation
• Must be willing to work in a noisy environment with strong or unpleasant odors
• Availability to work nights, weekends, and holidays on a rotating or as needed basis based on hospital needs
• Work well in a fast-paced environment with people from all backgrounds and different personality types

WHO YOU ARE

• Empathetic, instinctively taking a people-centric approach, whether supporting your colleagues or making an effort to understand different perspectives
• Have a sense of humility; acknowledging mistakes, sharing credit with others, and lifting up your team’s’ accomplishments
• Feel a strong sense of ownership over your work, taking responsibility for outcomes and staying committed to achieving long-term, impactful results
• Curious by nature; you ask insightful questions and continuously seek out opportunities to learn and grow your skills and knowledge

HOW WE INVEST IN YOU

• Competitive compensation
• Flexible work schedules to support your life outside of work
• Generous employee referral program, so our awesome people can bring in more awesome people
• And the little (big) things, like comfy scrubs, cool VEG swag, food in the fridge for when you’re hungry

DEI

At VEG, diversity is not just a word—it's a strength that fuels innovation and kindness. Our mission is “Helping people and their pets when they need it most.” And we do that better when our VEGgies (employees) feel valued, respected, and empowered to bring their authentic selves to work. That's why we're devoted to creating an environment that reflects the diverse communities we serve—where different perspectives are not only welcomed but celebrated.

We are focused on providing equitable opportunities for growth, promoting inclusive decision-making, and ensuring that everyone's perspective is considered. Saying yes to VEG means helping us build a culture where your unique experiences and background contribute to a shared vision: being the world’s veterinary emergency company.

Customer Experience Coordinator (Per Diem) - Green Bay, WI

Emergency Credentialed Veterinary Technician - Green Bay, WI

Customer Experience Coordinator - Green Bay, WI

We invest in our VEGgies, with benefits covering everything financial well-being, to health and wellness, to learning and career growth. Learn how we'll support you.