CUSTOMER CARE REPRESENTATIVE

The Helmsman Group LLC; Indianapolis (IN); Remote; USD 42,000 - 56,000; Full time

Job summary

The Helmsman Group LLC is seeking a Customer Care Representative - Technical Support for remote work. You will assist customers with technical issues across products, services, software, and accounts, diagnosing problems and delivering clear, practical solutions.

You will document interactions, maintain accurate tickets, escalate complex cases when needed, and meet SLAs while communicating technical concepts to non-technical users.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in IT, CS, Business, or related field preferred.
• 1-3 years of experience in technical support or a related role.
• Strong troubleshooting and communication skills.
• Ability to explain technical concepts clearly to non-technical customers.
• Basic understanding of computers, operating systems, and network connectivity.

Responsibilities

• Respond to customer technical support inquiries via phone, email, chat.
• Serve as first point of contact for customers experiencing technical difficulties.
• Identify and troubleshoot hardware, software, application, account, and connectivity issues.
• Ask targeted questions to understand the customer's technical problem and determine the solution.
• Guide customers through step-by-step troubleshooting using clear, non-technical language.
• Create and maintain accurate technical support tickets and customer service cases.
• Escalate complex issues to Level 2/3 technical support when needed.
• Meet established SLAs and customer satisfaction goals.

Job description

Job Title: Customer Care Representative

Job Type: (Remote)

Job Summary

The Customer Care Representative - Technical Support is responsible for assisting customers with technical issues related to products, services, software, applications, devices, and account access. This position combines customer care and technical troubleshooting skills to diagnose problems, provide clear solutions, document support interactions, and ensure customer issues are resolved efficiently and professionally.

Key Responsibilities

• Respond to customer technical support inquiries through phone, email, chat, and other support channels.

• Serve as the first point of contact for customers experiencing technical difficulties.

• Identify and troubleshoot common hardware, software, application, account, and connectivity issues.

• Ask targeted questions to understand the customer's technical problem and determine the appropriate solution.

• Guide customers through step-by-step troubleshooting procedures using clear, non-technical language.

• Assist customers with product setup, configuration, installation, updates, and basic technical maintenance.

• Troubleshoot common login, password, account access, Wi‑Fi, internet, email, browser, and application issues.

• Assist customers with supported mobile devices, applications, websites, and online customer portals.

• Verify customer identity, account information, device details, and other relevant information before providing support.

• Create and maintain accurate technical support tickets and customer service cases.

• Document customer concerns, troubleshooting steps, diagnostic results, solutions, and follow-up actions.

• Use knowledge bases, troubleshooting guides, FAQs, and technical documentation to resolve customer issues.

• Escalate complex or unresolved issues to Level 2/3 technical support or specialized departments.

• Provide complete and accurate information when escalating technical cases.

• Monitor open cases and follow up with customers regarding unresolved or escalated issues.

• Communicate technical information clearly and professionally to customers with varying levels of technical knowledge.

• Maintain current knowledge of products, services, applications, technical procedures, and known issues.

• Identify recurring technical problems and report trends to supervisors and technical teams.

• Provide customers with basic guidance regarding security, password protection, account safety, and safe technology practices.

• Meet established service‑level agreements (SLAs), response times, resolution targets, quality standards, and customer satisfaction goals.

• Protect customer credentials, personal information, and other confidential data.

• Follow customer care, technical support, security, escalation, and quality assurance procedures.

• Participate in technical training, coaching, call monitoring, and knowledge‑sharing activities.

• Recommend improvements to troubleshooting procedures, support documentation, and customer experience processes.

Qualifications

• High school diploma or equivalent required.

• Associate or bachelor's degree in Information Technology, Computer Science, Business, or a related field preferred.

• 1-3 years of experience in technical support, customer service, help desk, call center, or a related role.

• Basic understanding of computers, operating systems, applications, and network connectivity.

• Strong technical troubleshooting and problem‑solving skills.

• Excellent verbal and written communication skills.

• Strong customer service and active listening skills.

• Ability to explain technical concepts clearly to non-technical customers.

• Ability to remain patient and professional when dealing with frustrated customers.

• Strong organizational skills and ability to manage multiple support cases.

Preferred Qualifications

• CompTIA A+, Network+, or similar technical certification.

• ITIL Foundation certification.

• Experience with CRM and technical support platforms such as Salesforce, Zendesk, ServiceNow, Freshdesk, or similar systems.

• Experience with remote support or remote desktop tools.

• Knowledge of Windows, macOS, Microsoft 365, mobile operating systems, and common web browsers.

• Basic knowledge of TCP/IP, DNS, DHCP, Wi‑Fi, and VPN troubleshooting.

• Experience supporting cloud‑based applications and services.

• Experience maintaining and using technical knowledge bases.

• Bilingual or multilingual communication skills where required.

Key Skills

• Technical Support

• Customer Care

• Help Desk Support

• Technical Troubleshooting

• Issue Diagnosis

• Problem Solving

• Customer Service

• Active Listening

• Hardware & Software Support

• Windows / macOS

• Microsoft 365

• Network Troubleshooting

• Wi‑Fi / VPN Support

• Account & Password Support

• CRM / Ticketing Systems

• Remote Support

• Escalation Management

• Knowledge Base Management

• Incident Management

• SLA Management

• Customer Experience

Core Competencies

• Technical Troubleshooting: Ability to diagnose and resolve common technical problems accurately and efficiently.

• Customer Care: Ability to provide patient, empathetic, and professional support throughout the troubleshooting process.

• Communication: Ability to translate technical information into simple, understandable instructions.

• Problem Solving: Ability to analyze symptoms, identify likely causes, and determine appropriate solutions.

• Active Listening: Ability to understand customer concerns and gather relevant technical information.

• Escalation Management: Ability to recognize complex issues and elevate them with complete and accurate documentation.

• Documentation: Ability to maintain detailed and accurate records of technical issues and resolutions.

• Security Awareness: Ability to protect customer information and follow authentication, privacy, and security procedures.

• Time Management: Ability to handle multiple customer cases while meeting established response and resolution targets.