Customer Care Coordinator – Delivery Scheduling I

Socket.dev; Kentucky; On-site; USD 35,000 - 55,000; Full time

Job summary

Numotion in Kentucky is seeking a dispatcher/scheduler to coordinate Rehab and Aftermarket deliveries and services. You will support customers, referral sources, and Numotion teams by scheduling efficiently and maintaining precise order data.

The role emphasizes strong communication, problem solving, and the ability to manage multiple priorities in a fast-paced environment, with a commitment to excellent customer service and confidentiality.

Qualifications

• High school diploma or GED or equivalent combination of experience and education.
• Minimum one year of customer service experience or dispatching/routing experience.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Schedule Rehab and Aftermarket delivery and coordinate service provisions.
• Assist customers, referral sources and Numotion team members with delivery scheduling.
• Enter and maintain accurate data in order tracking systems.
• Communicate with clients to find optimal scheduling availability for appointments.
• Update order systems and optimize technician schedules.
• Respond to inquiries to improve customer satisfaction and turnaround times.
• Resolve issues to avoid unnecessary transfers and de-escalations.
• Meet productivity and performance standards.
• Participate in Rehab initiatives to improve department results.
• Adhere to Numotion leadership principles and confidentiality policies.

Skills

Customer service experience

Dispatching/routing

Strong communication

Organization & prioritization

Fast-paced work style

Problem solving

Education

High school diploma or GED

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

At Numotion, we’re on a mission to improve the lives of people with disabilities. As North America’s largest provider of mobility products and services, we deliver personalized solutions from manual and power wheelchairs to medical supplies and other assistive technologies that support health, independence, and everyday participation. We’re committed to a workforce of diverse backgrounds and experiences and to an inclusive environment shaped by open dialogue, attentive listening, and tangible, ongoing action.

JOB PURPOSE:

Schedules deliveries and coordinates thetimelyprovision of services for Rehab andAftersaleorder types.

KEY RESPONSIBILITIES:

• Assistscustomers, referralsourcesand Numotion team members with Rehab andAftersaledelivery scheduling,entersandmaintainsaccuratedata in all applicable order tracking systems.

• Communicates with clients and referral sources to find the optimal or recommended scheduling availability for their appointment.

• Enters updates into all applicable order tracking systems, ensuring all efforts are made tooptimizeATP and seating technician schedules.

• Responds to customer and referral source inquiries and requestsin a timely mannerworking with other staff members to increase customer satisfaction and turnaround times.

• Takesresponsibility to completely resolve issues withoutadditionaltransfers and/or de-escalatecustomers whenever possible.

• Meets all set productivity and performance standards.

• Participates in Rehab initiatives to continuously improve department results.

• Other duties as assigned.

• Utilize Numotion Leadership Principles to perform job with integrity, compliance, and values consistent with Numotion’s mission.

• Adhere to employee or customer confidentiality andcomply withNumotion’s policies and federal regulations.

• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.

• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or asdeemednecessary by management.

REQUIREDQUALIFICATIONS, SKILLS,AND EXPERIENCE:

• High school diploma or general education degree (GED) or equivalent combination of experience and education.

• Minimum one year of customer service experience or dispatching/routing experience.

PREFERRED COMPETENCIES AND QUALIFICATIONS:

• Strong communicationskills, both written and verbal

• Strong listening,organizationand priority setting skills.

• Ability to work in a fast-paced environment and juggle multiple priorities.

• Ability to think quickly, assess asituationand make a sound decision.

• Ability to provide best-in-class customer service

• Knowledge of complex rehab equipment and products

• Prior experience working in durable medical equipment industry

• Demonstration of exceptional interpersonal and problem-solving skills both internally and externally with customers.

• Knowledge of MS Word, Excel, PowerPoint, and Outlook

PHYSICAL WORK REQUIREMENTS:

The physical demands and workenvironmentcharacteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions.

• Ability to meet essential functions of the position with reasonableaccommodationsas necessary.

• Frequent use of hands, wrists, fingersassociated with computer equipment.

• Prolonged periods of time working at a desk and/or on a computer.

• Occasionally move and reach with arms and hands.

• Ability to communicate effectively.

• Ability to work overtime as needed.

At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short-term and long-term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.