Customer Care Coordinator

Foremost Farms USA; Madison (WI); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan

Generous Paid Time Off

Paid Parental Leave

Flexible Spending Accounts

Job summary

Foremost Farms USA in Madison, Wisconsin is seeking a Customer Care Coordinator. This full-time role focuses on managing daily operations with customers, ensuring timely communication and resolving issues efficiently.

The successful candidate will have experience in customer service and a general understanding of the dairy industry, as well as strong problem-solving and communication skills.

Flexible hybrid work setting with competitive benefits package, including medical insurance and generous paid time off.

Qualifications

• 3-5 years of customer service experience.
• Strong attention to detail, ability to manage multiple tasks, and critical thinking.
• Experience in a manufacturing environment is preferred.

Responsibilities

• Manage daily operations with customers for cheese, butter, and ingredients product lines.
• Ensure timely and accurate information flow between customers and internal teams.
• Proactively communicate with customers on production and inventory statuses.

Skills

Customer Service

Problem-Solving

Communication

Data Management

Education

Associate Degree

Bachelor's degree (preferred)

Tools

Salesforce

Job description

About Us

Foremost Farms USA is one of the largest, leading dairy cooperatives in the United States and major dairy food and ingredients manufacturing business. We represent hundreds of Midwest dairy farmer members located in seven Midwest states, and we produce about 500 million pounds of cheese and 50 million pounds of butter in plants across our network every year. "We Bring Dairy to Life" in seven manufacturing plants across Wisconsin and Michigan and in our headquarters in Middleton (Madison), Wisconsin; and we're looking for employees who are innovative and aim for excellence in our wide variety of production, field and business roles. Join us!

About This Opportunity

JOB TITLE: Customer Care Coordinator
POSITION TYPE: Full time
CLASSIFICATION: Exempt

Monday - Friday working core business hours

Position Overview

This position manages the daily operations with the customers of Foremost Farms on the cheese, butter, and ingredients product lines. This role is responsible for ensuring customer needs are addressed cross-functionally within the organization including various teams such as Commercial, Planning, Supply Chain, R&D. The role is the daily contact and interaction point for our customers and champion of the Foremost Farms mission to be a market-led and customer-centric organization.

Key Accountabilities

Ensure information flows in timely and accurate manner between internal and external customers:

• Receive, enter, and confirm orders back to customers accurately and timely
• Ensuring accurate pricing on customer orders, and working with Pricing Analyst and Finance to ensure all deductions and credits are processed quickly to maintain cash flow targets
• Ensuring all quality complaints are entered when received and quick, clear, and accurate resolution is communicated to the customer

Building relationships at all levels of the organization, internally and externally, to ensure collaboration, trust, and transparency especially in difficult situations:

• Following up internally and communicating to customers on production and inventory status
• Resolving issues that may arise with delayed shipments, order fill rate, etc.
• Partner with key cross-functional partners to help them understand our customers' needs and provided information, documentation, etc. in a timely manner

Working actively with customers on new products, process, and other areas to help ensure volume growth:

• Understanding inventory levels and current customers' demands to provide accurate forecasts back to the organization for our Sales, Inventory and Operational Planning analytics
• Regular proactive conversations with customers to understand their business model to help us serve them better

Maintain data integrity and accurate master data:

• Shared responsibility to ensure data accuracy within our CRM Platform (Salesforce), in partnership with Sales Account Managers.
• Maintaining customer documentation and SOPs in accordance with record retention policies
• Confirmation of accurate pricing and review of invoices before going to customers

Maintain visibility for customers and ensure coverage as urgent issues arise

• Potential travel up to 25% of the time for customer visits, trade shows, conferences, and plant visits
• Weekend rotation required every 3-4 weeks, on-call basis, to ensure customer needs are met for any emergency situations
• Strong attention to detail, ability to work on multiple tasks simultaneously, critical thinking and problem-solving skills, team collaboration and service mindset

Other related duties as assigned.

Minimum Qualifications

1. Associate Degree or some college coursework required
2. 3-5 years of customer service experience

Preferred Qualifications

1. Bachelor's degree and customer service experience in a manufacturing environment

Key Competencies

• Facilitate trusting relationships through effective communication, follow through on commitments, resolving conflicts and recognizing the good work of others.
• Demonstrate growth-oriented qualities by asking questions, being curious open-minded, agile, learning from failures and inspiring the same in others.
• Demonstrate agility and resilience with open mind, flexibility, and support of others in difficult situations.
• Demonstrate self-awareness of strengths and weaknesses and seeking feedback to improve.
• Take ownership to move self (and team, if applicable) forward with positive approach intended to exceed expectations and inspire same in others.

Physical Setting

Job Setting: Hybrid, Minimum of two days/week in the corporate office

Benefits

At Foremost Farms, we believe that you and your family matter most. That's why we're proud to offer one of the most comprehensive and competitive benefits packages in the area - designed to support your health, financial security, and work-life balance.

• Medical, Dental, and Vision Insurance - Flexible coverage with options to meet the needs of you and your family
• 401(k) Retirement Plan - 100% company match on up to 8% of your contributions
• Generous Paid Time Off - Start with 200 hours of PTO (pro-rated for first year)
• 10 Paid Holidays - Enjoy time to rest and recharge
• Paid Parental Leave -6 weeks fully paid
• Health Savings Account (HSA) - when you elect the high-deductible health plan
• Flexible Spending Accounts (FSA) - Save for medical and dependent care expenses
• Life and Disability Insurance - Financial protection for you and your loved ones
• Daily Pay Option - Access your earnings when you need them
• Employee Assistance Program (EAP) - Free, confidential support for life's challenges
• Referral Program - Earn rewards for bringing great people to our team
• Career Growth Opportunities - Advance your skills and your career with us

This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Foremost Farms USA is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.

Equal Opportunity Employer

At Foremost Farms USA, we believe that employee diversity brings strength to our organization. We are committed to providing equal employment opportunity to all individuals regardless of their race, creed, color, religion, sex, age, national origin, disabilities, veteran status, marital status, sexual orientation, military status, genetic information, or any other characteristic protected by state or federal law.

Successful completion of pre-employment screening is required, which could include a drug test, background check, and other verifications or assessments to be sure you will be able to succeed in your position.