Customer Account Specialist

AbbVie; North Chicago (IL); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

AbbVie is seeking a Customer Service Specialist to support domestic customers including wholesale and physicians, managing Order to Cash processes to ensure on-time delivery of medicines. You will resolve shipping, pricing, returns, and credit inquiries while collaborating with internal teams to achieve sales objectives.

The role requires a bachelor's degree, 3–5 years in customer service, and proficiency with SAP/ERP, SharePoint, and MS Office.

Qualifications

• The role requires a bachelor's degree, preferably in business or minimum of 3-5 years customer service-related experience.
• Knowledge of cGMP, FDA, and regulatory pharmaceutical marketing and manufacturing principles, practices, and their application.
• Proficient in relevant software, Advanced Microsoft Office (Excel, Word), ERP/SAP, SharePoint, customer feedback system.
• Ability to interact with all levels of personnel, customers, and vendor accountability aligned to AbbVie business process.
• Analytical and problem-solving skills with proven ability to conduct a root cause analysis. Able to think analytically and strategically to customer experience and revenue with the ability to make decisions within the scope of responsibility.
• Ability to multitask, prioritize work, effective time management and organizational skills, with a highly proficient level of accuracy.
• Ability to work independently and in a team environment.

Responsibilities

• Own high-dollar customer orders: entry, status, documentation, release tracking, and discrepancy resolution.
• Manage drop-ship order process and account setup.
• Generate ad-hoc reports and collaborate with retail/wholesale partners to resolve issues.
• Oversee Clinical Trial processes including form completion and liaison between customer and groups.
• Lead projects related to account maintenance, returns, and credits/debits.
• Collaborate cross-functionally to optimize orders and returns, analyze data for improvements.
• Act as SME and mentor associates on complex account maintenance and order issues.
• Complete quality, regulatory, safety, and compliance training; document audits.

Skills

Customer service

Analytical thinking

Multitasking

Team collaboration

Communication

Education

Bachelor's degree in business

Tools

ERP/SAP

SharePoint

Microsoft Office

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

The Customer Service Specialist is responsible for supporting higher-tier domestic customers (2% of annual gross domestic and Lupron sales) including wholesale, regional, and retail in addition to physicians, pharmacies, hospitals, and government. Day-to-day order management utilizing the Order to Cash process to drive order deliverables to ensure on-time & complete delivery of crucial medicines to customers. Timely research & resolution for customer inquiries related to shipping, pricing discrepancies, product returns, & credit processing.

This role drives collaboration with business partners throughout the organization to ensure customer loyalty. This includes achievement of the company’s sales / revenue objectives measured by customer scorecards. Performance measurement must reflect the highest level of operational effectiveness & deliver exceptional customer service.

• Ownership of high dollar customer orders, including order entry, order status, document creation, order release tracking through order validations, suspicious order monitoring, IDOC error resolution, shipment tracking, sales recognition, document management, and reporting for various order types: EDI, fax, email, phone, RX, OTC, and control drugs. Research/resolve shipping, ASN/DSCSA and billing discrepancies from initial inquiry to resolution.


• Manage drop ship order process including account set-up and order placement.


• Generate and distribute ad-hoc reports for tracking, monitoring, and analyzing data. Collaborate with internal teams, retail, and wholesale partners to resolve order-related issues ensuring customer satisfaction and on-time delivery.


• Manage Clinical Trial process including form completion, liaison between customer and business groups, order placement.


• Lead and manage projects related to account maintenance, returns and credits/debits ensuring successful completion within designated timelines.


• Ability to collaborate effectively with cross functional teams to optimize orders and return processes, identify areas for improvement, implement solutions, and influence others to contribute to the achievement of team goals. Utilize analytics to analyze order and return data and identify trends for process improvements.


• Act as Subject Matter Expert (SME) to mentor associates, providing guidance on complex account maintenance, return cases, order issue resolution, problem-solving techniques, and customer service best practices. Monitor and manage the order pipeline for assigned retail and wholesale accounts ensuring orders are processed accurately and timely.


• Compliance:


• Complete/apply all quality, regulatory, safety, and compliance training.


• Fulfill audit documentation requirements for internal quality, external regulatory agencies and/or customer.

Provide timely and accurate documentation for Legal requests in response to litigation.

Qualifications

• The role requires a bachelor's degree, preferably in business or minimum of 3-5 years customer service-related experience.


• Knowledge of current Good Manufacturing Practices (cGMP), Food and Drug Administration (FDA), and regulatory pharmaceutical marketing and manufacturing principles, practices, and their application.


• Proficient in relevant software, Advanced Microsoft Office (Excel, Word), ERP/SAP, SharePoint, customer feedback system.


• Ability to interact with all levels of personnel, customers, and vendor accountability aligned to AbbVie business process.


• Analytical and problem-solving skills with proven ability to conduct a root cause analysis. Able to think analytically and strategically to customer experience and revenue with the ability to make decisions within the scope of responsibility.


• Ability to multitask, prioritize work, effective time management and organizational skills, with a highly proficient level of accuracy.


• Ability to work independently and in a team environment.


• Retain and apply business knowledge to be resourceful for efficiency aligned with operating procedures.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.


• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.


• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html