Cultural Resources Logistics Coordinator

Stantec; Richmond (VA); On-site; USD 51,000 - 71,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Wellness program

HSA/FSAs

401(k)

Employee stock purchase

Life insurance

Disability insurance

Paid holidays

Vacation

Sick leave

Travel opportunities

Job summary

Stantec is seeking a Cultural Resources Logistics Coordinator to support cultural resources teams in the Mid-Atlantic, primarily from the Richmond, VA office. The role blends administrative coordination with billable fieldwork, centralizing staffing, vehicle, travel, and equipment logistics to support Project Managers and Field Directors.

The successful candidate will spend about half the time on administrative duties and half on billable project tasks, improving staff visibility and deployment

Qualifications

• Experience in cultural resources management, archaeology, historic preservation, or environmental consulting is preferred.
• A high school diploma is required; a bachelor’s degree in related field is preferred.
• Experience coordinating staffing, travel, schedules, vehicles, equipment, or project logistics is preferred.
• Experience with GIS, ArcGIS Online, cultural resources research, artifact processing, or laboratory workflows is preferred.
• Experience supporting multi-state or multi-office project teams is preferred.

Responsibilities

• Coordinate weekly and long-range staff assignments, maintaining visibility of availability, planned leave, training, utilization, and forecasted project needs.
• Partner with Project Managers and technical leads to identify staffing needs, resolve conflicts, balance workloads, and communicate assignment changes.
• Schedule and track company vehicles, field equipment, maintenance needs, assignments, inventories, and availability.
• Coordinate lodging, travel planning, field mobilization, per diem information, and project-specific logistical requirements.
• Prepare and distribute weekly staffing and logistics summaries and maintain accurate scheduling systems, dashboards, calendars, and resource databases.
• Support managers with workload forecasting, resource planning, and coordination among staff, field leads, and project teams.
• Support archaeological and historic architectural fieldwork as appropriate, including survey, monitoring, site documentation, preparation of architectural survey materials, research, and cemetery identification and documentation.
• Support artifact processing, cataloging, collections organization, laboratory summaries, inventory management, and data entry.
• Initiate and track 811 utility locate requests and coordinate updates with Project Managers and field leads.
• Conduct archival, historic, deed, and background research and assist with cultural resources desktop reviews.
• Promote Stantec’s Health, Safety, Security, and Environment culture and support safe execution of office and field activities.

Skills

Organization

Prioritization

Communication

Collaboration

Problem Solving

Scheduling

Attention to detail

Independent work

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Excel

Teams

SharePoint

Outlook

Job description

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that’s vital to our clients and the communities they serve.

Join a team that’s naturally committed to the environment.

Stantec is seeking an organized and collaborative Cultural Resources Logistics Coordinator to support cultural resources teams in the Mid-Atlantic with the opportunity to grow the role. Preferred location is Stantec’s Richmond, Virginia office. Grounded in safety, quality, and ethics, this role combines operational and logistical coordination with billable project support. The position will centralize staffing, vehicle, travel, equipment, and field logistics to support Field Directors, Task Managers, and Project Managers.

Approximately 50% of the position will focus on administrative and coordination responsibilities, with the remaining 50% dedicated to billable cultural resources project work. The successful candidate will improve visibility of staff availability, support efficient deployment of shared resources, and respond effectively to changing project needs throughout Stantec’s Mid-Atlantic region.

Your Key Responsibilities

• Coordinate weekly and long-range staff assignments, maintaining visibility of availability, planned leave, training, utilization, and forecasted project needs.

• Partner with Project Managers and technical leads to identify staffing needs, resolve conflicts, balance workloads, and communicate assignment changes.

• Schedule and track company vehicles, field equipment, maintenance needs, assignments, inventories, and availability.

• Coordinate lodging, travel planning, field mobilization, per diem information, and project-specific logistical requirements.

• Prepare and distribute weekly staffing and logistics summaries and maintain accurate scheduling systems, dashboards, calendars, and resource databases.

• Support managers with workload forecasting, resource planning, and coordination among staff, field leads, and project teams.

• Support archaeological and historic architectural fieldwork as appropriate, including survey, monitoring, site documentation, preparation of architectural survey materials, research, and cemetery identification and documentation.

• Support artifact processing, cataloging, collections organization, laboratory summaries, inventory management, and data entry.

• Initiate and track 811 utility locate requests and coordinate updates with Project Managers and field leads.

• Conduct archival, historic, deed, and background research and assist with cultural resources desktop reviews.

• Promote Stantec’s Health, Safety, Security, and Environment culture and support safe execution of office and field activities.

Your Capabilities and Credentials

• Strong organization, prioritization, communication, collaboration, and problem-solving skills.

• Ability to coordinate multiple priorities, schedules, and logistical requirements across large teams and concurrent projects in a fast-paced working environment.

• Proficiency with Microsoft Office, particularly Excel, Teams, SharePoint, and Outlook.

• Ability to maintain accurate records, prepare clear status summaries, and use scheduling tools and dashboards effectively.

• Strong written and verbal communication skills and a service-oriented approach to supporting project teams.

• Ability to work independently, exercise sound judgment, and adapt to rapidly changing project schedules.

• Valid driver’s license and a good driving record.

Education and Experience

• Experience in cultural resources management, archaeology, historic preservation, or environmental consulting is preferred.

• A high school diploma is required; a bachelor’s degree in related field is preferred.

• Experience coordinating staffing, travel, schedules, vehicles, equipment, or project logistics is preferred.

• Experience with GIS, ArcGIS Online, cultural resources research, artifact processing, or laboratory workflows is preferred.

• Experience supporting multi-state or multi-office project teams is preferred.

Optional:

Please include a cover letter describing your interest in this role and any background information you would like to share.

Typical office environment working with computers and remaining sedentary for long periods. Field assignments may include exposure to inclement weather, travel, uneven terrain, and lifting or moving equipment up to 50 pounds. Regular in-person presence in the Richmond office is preferred to support coordination, collaboration, and engagement. Travel to project sites, client locations, and other Stantec offices may be required.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee. Other duties, responsibilities, and activities may be assigned or changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. #StayInquisitive

Pay Range:

Locations in MN, OH, VT, & Various CA, ME, NY, VA Areas-$50,600.00 - $70,800.00 Annually

Pay Transparency:

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary:

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location:

United States | VA | Richmond
Organization: BC-2034 EnvSvcs-US East Mid Atlantic
Employee Status: Regular
Management Level: Entry Level
Business Justification: New Position
Travel: Yes
Schedule: Full time
Job Posting: 20/10/2026 04:10:21
Req ID: 1008396

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.