CSP Inventory Coordinator

DCH Health System; Tuscaloosa (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

DCH Health System is seeking a detail-oriented inventory and procurement associate to manage CSP/OR supplies, documentation, and distribution. You will coordinate with staff and management on procurement, maintain records, and assist with budget-related tasks to align with system standards.

Responsibilities include monitoring stock levels, processing orders, and ensuring accurate deliveries while pursuing cost savings through supplier choices and process improvements.

Qualifications

• High school diploma or equivalent; some college preferred and knowledge of medical terminology.
• A good work and attendance record is required.
• Keyboard experience and basic computer skills are required.
• Current AHA Basic Life Support (BLS) Provider training is required.
• Must be able to take call, work weekends and holidays, and flexible hours.
• Ability to read, write legibly, speak and understand English.

Responsibilities

• Monitors inventory and availability of routine and special order supplies.
• Responsible for direct billing of implants.
• Expedites, follows up, and reconciles order and invoice discrepancies with vendors and departments.
• Ensures items received are delivered to the appropriate person.
• Develops and maintains relationships with internal departments and suppliers.
• Creates purchase orders for stock and non-stock items and repairs.
• Pursues price reductions and cost containment via vendor selection and process improvement.

Skills

Medical terminology knowledge

Keyboard experience

Basic computer skills

Attentive and reliable

Communication and teamwork

Education

High school diploma or equivalent

Some college education

AHA BLS Provider training

Job description

Overview

Responsible for activities related to CSP and OR inventory, documentation and maintenance, ordering, receiving, returning, storing and distribution of surgical supplies. Collaborates with staff and CSP and OR Management regarding supply/instrument/equipment procurement and repair. Assists with budget preparation and budget issues and keeps documentation related to area of responsibility. Assists as needed in the coordination and procurement of material, equipment, and services that are consistent with the DCH Health System practices and standards.

Responsibilities

• Monitors inventory and availability of routine and special order supplies
• Responsible for direct billing of implants.
• Expedites, follows up, and reconciles order and invoice discrepancies with vendors, Accounting, and department personnel.
• Assumes accountability for items received being delivered to the appropriate person.
• Develops and maintains effective relationships with internal departments and suppliers.
• Provides services in a cost-effective manner.
• Creates purchase orders for stock and consignment items.
• Must demonstrate current abilities in areas of assigned responsibility.
• Places orders for stock and non-stock supplies, equipment and repairs.
• Ensures Sterile Room personnel check deliveries for accuracy.
• Searches continually for areas of price reduction and/or cost containment through the use of vendor selection and process improvement.

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.

Qualifications

MINIMUM KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED

High school diploma or equivalent. Some college education and knowledge of medical terminology preferred. Must have a good work and attendance record. Must have keyboard experience and basic computer skills. Current American Heart Association (AHA) Basic Life Support (BLS) Provider training required. Must be able to take call, work weekends, and holidays. Must be able to work flexible scheduled hours. Must be able to read, write legibly, speak and comprehend English.

ORKING CONDITIONS

WORK CONTEXT

• Communicate with different personalities and engage in face to face discussion
• Dealing with unpleasant or verbally aggressive personalities
• Must be able to deal with conflict
• Must be able to communicate clearly and accurately
• Must be able to receive delegation
• Must be able to work in groups
• Must be able to talk to others to convey information effectively.
• Able to listen to and understand information and ideas presented through spoken word
• Must be able to perform structured and unstructured work
• Must be able to meet time pressure and time lines
• Must be able to perform in exact and accurate manner
• Able to manage staffing schedules to meet census needs
• Must be able to use electronic mail, telephone and texting
• Includes possible exposure to human body fluids, disease, infection, lab chemicals and hazardous materials and/or cleaning solutions

PHYSICAL FACTORS

• Physical presence onsite is essential.
• Vision and hearing normal or correctable to within normal range.
• Able to perform duties with or without reasonable accommodations
• Able to stand, walk, kneel, sit and stoop
• Able to tolerate prolonged periods of sitting.
• Must possess fine motor skills required to conduct data entry.
• Must be able to tolerate prolonged periods of standing and walking
• Must be able to reach reasonable distances in any direction
• Must be able to stand, walk, kneel, bend, sit, stoop and lift
• Must be able to run in an emergency
• Must be able to move fingers in a coordinated manner and must be able to feel and perceive temperature, texture, shape and size with fingertips
• Must be able to move fingers in a coordinated manner
• Must possess stamina to work prolonged shift
• Must be able to handle high levels of stress.
• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Must be able to flex fingers in a coordinated manner for typing.

OTHER JOB FACTORS

• Ability to bend, stretch, twist, or reach with body, arms, legs, and torso together
• Able to willingly take on responsibilities and challenges while displaying creative thinking to develop new ideas for and answers to work-related needs.