CSI Program Assistant

University of Washington; Tacoma (WA); Hybrid; USD 45,000 - 56,000; Full time

Job summary

The University of Washington Tacoma is seeking a Program Assistant to support the Center for Student Involvement and its Services and Activities Fee–funded programs. This role provides customer service to students and visitors and offers essential administrative support to CSI staff.

Key duties include front-desk coverage at UWY Student Center, calendar and mail management, event support, budget tracking, and collaboration with multiple teams.

Qualifications

• Strong interpersonal skills that demonstrate a positive attitude, helpfulness, willingness to learn, and proactive team involvement.
• Excellent written and oral communication skills.
• Organizational skills and the ability to prioritize and handle multiple tasks.
• Detail-oriented.
• Ability to work with minimal supervision and exercise independent decision‑making.

Responsibilities

• Provide customer service to students and visitors, and administrative support to the staff in the Center for Student Involvement.
• Provide office coverage in the University Y Student Center, including receiving visitors, answering telephones, and responding to inquiries.
• Assist with maintenance of inventory of supplies and assist in re-ordering.
• Perform filing for personnel, program, and budget as well as maintain electronic and e-mail files as needed.
• Assist with maintenance of staff calendars as needed.
• Assist with distributing and preparing incoming and outgoing mail.
• Update department contact information and organization documents.
• Make minor updates of department websites, including graphics software and make recommendations regarding appropriate display of graphic information.

Skills

Interpersonal skills

Communication skills

Organizational skills

Detail-oriented

Independent decision-making

Education

High School diploma or equivalent

Bachelor’s degree

Tools

Drupal

Job description

Occasional Telework

Tacoma, WA

Full time

REQ-0000137766

Job Description

About this Opportunity

Reporting to Academic Services-Assistant Director, the Program Assistant is responsible for supporting the programs associated with the Center for Student Involvement that are funded by the Services and Activities Fee. This position provides customer service to students and visitors, and administrative support to the staff in the Center for Student Involvement.

Key Responsibilities

Office Administration Responsibilities (50%):

• Provide customer service to students and visitors, and administrative support to the staff in the Center for Student Involvement.

• Provide office coverage in the University Y Student Center, including receiving visitors, answering telephones, and responding to inquiries.

• Assist with maintenance of inventory of supplies and assist in re-ordering.

• Perform filing for personnel, program, and budget as well as maintain electronic and e-mail files as needed.

• Assist with maintenance of staff calendars as needed.

• Assist with distributing and preparing incoming and outgoing mail.

• Update department contact information and organization documents.

• Make minor updates of department websites, including graphics software and make recommendations regarding appropriate display of graphic information.

Event Management Responsibilities (25%):

• Serve as the primary point-of-contact for all events that are scheduled in the UWY Student Center and Dawg House. Create invoices, task lists, and diagrams. Delegate tasks to student workers and provides coverage for events and set‑ups as needed. Work closely with the Events and Conference Services team, YMCA staff and external clients to ensure compliance with food and event management policies.

Finance Responsibilities (20%):

• Handle all departmental reimbursements and support issuing payment and receiving of invoices; track project expenses as needed.

Departmental and University Participation (5%):

• Participate in interoffice committees and departmental meetings. Attend and participate in all departmental meetings as a member of the Center for Student Involvement team. Participate in divisional meetings and serve on divisional committees.

• Complete other duties as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• High school graduation or equivalent.

• Two years of clerical experience.

Additional Qualifications

• Strong interpersonal skills that demonstrate a positive attitude, helpfulness, willingness to learn, and proactive team involvement.

• Excellent written and oral communication skills.

• Organizational skills and the ability to prioritize and handle multiple tasks.

• Detail-oriented.

• Ability to work with minimal supervision and exercise independent decision‑making.

Preferred Qualifications

• Bachelor’s degree.

• Experience working with diverse populations.

• Sensitivity to the need for confidentiality.

• Experience and familiarity with web‑based content management applications, such as Drupal.

About the Team

The Center for Student Involvement (CSI) is the central location of student focused programs and services designed to engage students in the campus community. The Center for Student Involvement is in the University Y Student Center and is a working environment for professional staff, classified staff, student employees, and student leaders to create engagement experiences and foster community connections at UW Tacoma. Examples of the engagement programs and activities that the Center for Student Involvement encompasses are Student Activities Board (SAB), Associated Students of the University of Washington Tacoma (ASUWT), Husky Volunteers, Giving Garden, Husky Sustainability Fund, Welcome Days, Student Publications (The Tacoma Ledger Student Newspaper & Tahoma West Literary Arts Journals), and 80+ Registered Student Organizations.

Compensation, Benefits and Position Details

Pay Range Minimum:

$45,144.00 annual

Pay Range Maximum:

$55,824.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/).

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080).

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.