Credentialing Specialists

ARMADA, Ltd.; Houston (TX); Hybrid; USD 30,000 - 50,000; Full time

Job summary

A leading government services provider in Houston is seeking a Credentialing Specialist to provide credentialing services for IRS operations. Responsibilities include managing credentialing appointments and issuing identification cards. Candidates should have a high school diploma and excellent customer service skills. This full-time role requires travel nationwide as needed. Competitive compensation and benefits included.

Qualifications

• Ability to complete required online credentialing training.
• Knowledge of ICAM and USAccess credentialing processes.
• Experience with USAccess Registrar training.
• Strong communication skills.

Responsibilities

• Provide credentialing service to operate IRS credentialing sites.
• Manage daily appointments using scheduling tools.
• Perform enrollment and issuance of identification cards.
• Maintain logs of issued and collected cards.

Skills

Customer service skills

Strong attention to detail

Knowledge of credentialing processes

Education

High School Diploma or equivalent

Job description

Credentialing Specialists

ARMADA, Ltd. is looking for a Credentialing Specialist to support IRS credentialing operations.

Job Type

Type: Full Time

Location: Houston, TX

Overtime Exempt: Yes

Reports To: ARMADA HQ

Travel Requirement: Yes, nationwide to support onsite credentialing operations as mission needs require.

Security Clearance Required: N/A

Contingent upon awarding of government contract*

Duties & Responsibilities

Credentialing Specialists will provide credentialing service and support to operate IRS credentialing sites utilizing the GSA scheduling tool to manage credentialing appointments, run reports through the USAccess system, and use credentialing equipment to conduct post issuance and enrollment activities. These duties and responsibilities include, but are not limited to the following:

• View, manage, and check daily appointments in time trade scheduling tool
• Perform enrollment and issuance of Identification Cards including PIV/Smart IDs, Access Cards, PAC Cards; issue and activate SmartID Cards
• Perform certificate rekey, PIN reset, and card update
• Card inventory and log cards on the Credential Inventory Tool (CIT)
• Store cards in a lockable container (file cabinet)
• Contact employees and contractors to schedule pick‑up and activate SmartID
• Issue PAC Cards and Access Cards
• Issue Pocket Commission Credentials; collect SmartID Cards and PAC Cards; return terminated credentials to Security Officer for destruction
• Keep a log of cards issued and collected
• Perform registrar and activator duties as required
• Perform card custodian duties
• Mail SmartID Cards to Light Activation Kit Operators
• Applicant communications regarding credential status
• Take photo, capture digital signatures, and assemble Pocket Commission inserts and other ID media duties as directed by ICAM
• Perform IRS credentialing functions; may be required to travel up to 40% of annual work hours to support IRS credentialing and activation efforts. Short‑term shift work to support standard workday, night shift, and weekend hours will be required
• Other duties as assigned

Knowledge, Skills, and Abilities (KSAs)

• Ability to complete required online credentialing training and maintain compliance with PIV‑II SmartID credential requirements
• Knowledge of ICAM and USAccess credentialing processes, including enrollment, activation, and verification procedures
• Ability and willingness to travel nationwide to support onsite credentialing operations as mission needs require
• Knowledge of credentialing hardware such as FCUs, MCUs, and LAKs
• Knowledge of PII handling and federal credentialing policies
• Skill in managing daily credential operations, workstations, and equipment
• Strong customer service and communication skills
• Skill in preparing and submitting daily site reports
• Strong attention to detail and documentation accuracy
• Ability to follow federal credentialing standards and procedures

Minimum/General Experience

• Experience with or ability to complete USAccess Registrar and Activator training or comparable credentialing program
• Experience preparing, reviewing, and submitting required reports and documentation in accordance with established procedures
• Ability and willingness to travel nationwide to support onsite credentialing operations as mission needs require

Minimum Education

• High School Diploma or equivalent

Disclaimer

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.

EEO Statement

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check and pre‑employment drug testing. Job offers are contingent upon results of background check and drug testing.