Creative & Events Specialist

UC Law SF; San Francisco (CA); On-site; USD 79,000 - 84,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible Spending Accounts

Retirement plan

Job summary

UC Law San Francisco is seeking a Creative & Events Specialist to lead CGRS’s visual identity, design collateral, and manage internal and external events in a hybrid San Francisco setting. The role requires strong graphic design skills, hands-on event production, and a demonstrated commitment to refugee rights, with collaboration across Development, Operations, and program teams.

You will build templates, coordinate vendors, supervise volunteers, and contribute to staff wellbeing and DEI

Qualifications

• Bachelor's degree or equivalent work experience.
• At least five years of non-profit work experience.
• Valid work authorization in the U.S.

Responsibilities

• Graphic Design & Creative Production: produce materials for fundraising appeals, event collateral, annual reports, social media, and campaigns.
• Develop and maintain brand and style guidelines for consistent materials.
• Build reusable design templates and manage digital assets library.
• Produce short-form video or motion graphics content for social media and event promotion.
• Events Management: plan and logistics for fundraising events, coordinate vendors, volunteers, and timelines.
• Support event budgets and vendor contracts with Development & Operations.
• Design and produce event collateral (invitations, programs, signage, donor materials).
• Manage event registrations, guest lists, and communications.
• Recruit and coordinate event-day volunteers.
• Support donor cultivation touches tied to design/event work.
• People & Culture: plan wellness programming and organize DEI initiatives.
• Coordinate staff communications on People & Culture & events.
• Provide administrative support to Deputy Director with wellness/DEI input.

Skills

Branding & visual identity

Non-profit collaboration

Graphic design

Project management

People & Culture support

Communication

Budget & vendor liaison

Multitasking under pressure

Diversity, equity & inclusion

Education

Bachelor's degree or equivalent

Tools

Illustrator

InDesign

PremierePro

Job description

Creative & Events Specialist

Center for Gender & Refugee Studies

Classification:Class Code 2030 / Level 2 / Non- Exempt / Full-Time / Contract / Benefited / Non-Represented

Anticipated hiring range: $79,000-$84,000 Annually (commensurate with experience)

Location: Hybrid/Onsite in San Francisco, California (3 days in office)

ABOUT THE DEPARTMENT

The Center for Gender & Refugee Studies (CGRS) defends the human rights of people seeking asylum in the United States. With strategic focus and unparalleled legal expertise, for over 25 years CGRS has championed the most challenging cases, fought for due process, and promoted policies that deliver safety and justice for refugees. We are the trusted partner and proven resource for legal services providers and human rights organizations and bring invaluable data and compelling personal stories to shape the public narrative. Through technical assistance and training, we empower advocates to take on complex asylum cases, providing them with the tools they need to craft winning arguments and secure protections for their clients. We use strategic litigation to advance sound asylum laws and protect due process rights. And our policy advocacy and education work provide critical expertise to policymakers at all levels of government, leading the movement to honor our commitments to refugees and asylum seekers under U.S. and international law. CGRS is committed to building an anti-racist and anti-oppression organization that lives its values internally and externally.

THE ROLE and responsibilities

CGRS seeks a highly motivated individual ready to serve as our in-house creative lead and events manager, responsible for managing a portfolio of creative, events, and People & Culture activities that support CGRS’s organizational goals and community engagement. This role is responsible for maintaining and implementing the organization’s visual identity across web and print and coordinating the planning and execution of CGRS’s internal and external events. They provide critical People & Culture support to contribute to a healthy and sustainable team culture. The person in this role must have strong graphic design skills, hands‑on event production experience, excellent project‑management and organizational skills, and a commitment to refugee rights.

Typical duties and responsibilities consist of, but are not limited to, the following:

Graphic Design & Creative Production:

• Manage CGRS’s visual communications, producing materials for fundraising appeals, event collateral, annual reports, social media, and advocacy campaigns across web and print;
• Develop and maintain organization‑wide brand and style guidelines so all outward‑facing materials look consistent and professional;
• Build and maintain reusable design templates that other staff can use for routine needs;
• Manage CGRS’s digital asset library, including staff and event photography, ensuring materials are organized, rights‑cleared, and easy for the team to find and reuse;
• Produce short‑form video or motion graphics content for social media and event promotion.

Events Management:

• Manage the planning and logistics for fundraising events, coordinating vendors, volunteers, and timelines from concept through day‑of logistics and post‑event wrap‑up;
• Support event budgets and vendor contracts in partnership with the Development & Operations Team;
• Design and produce all event collateral - invitations, newsletter graphics, programs, signage, and sponsorship or donor recognition materials;
• Manage event registration platforms, guest lists, and attendee communications;
• Recruit, brief, and coordinate event‑day volunteers and staff assignments;
• Support CGRS Development Manager on donor cultivation touchpoints where design or event experience is the priority.

People & Culture:

• Bring event‑planning skillset to internal team culture by planning and executing wellness programming for CGRS staff aimed at supporting staff well‑being, burnout prevention, and organizational resilience; organize events ranging from trainings with mental health experts to morale‑boosting team activities to meet organizational resilience goals;
• Coordinate CGRS diversity, equity, and inclusion (DEI) initiatives by coordinating DEI Committee, scheduling meetings and other activities, seeking outside learning, and bringing information and ideas back to the full CGRS team;
• Manage staff‑wide communications related to People & Culture and events;
• Provide administrative and project support to CGRS Deputy Director by bringing in wellness and DEI expertise and experience.

REQUIREMENTS

Education and Experience

• Bachelor's degree or equivalent work experience.
• At least five years of non‑profit work experience.
• Valid work authorization in The U.S.

Knowledge, Skills & Abilities

• Excellent visual communication skills and experience using established branding and organizational voice with demonstrated portfolio of work for nonprofits
• Ability to collaborate with programmatic staff to transform substantive content into visual designs
• Proficiency in Adobe graphic design and video‑editing software, including Illustrator, InDesign, and PremierePro
• Experience organizing small- to large-scale fundraising events with demonstrated ability to establish priorities, negotiate with vendors, research venues, and liaising with law school departments and facilities as needed
• A multi‑tasker with the ability to work under pressure and manage concurrent deadlines;
• Effective organization, time, and project management skills with a nimbleness to shift between projects as needs evolve;
• Strong interpersonal skills and ability to build relationships with diverse stakeholders;
• Attention to detail.
• High level of productivity.
• Demonstrated commitment to refugee, human rights, and social justice issues.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation‑related, healthcare and dependent care expenses
• Employee Assistance Program

For Your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre‑tax Retirement Savings Programs

For Your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Please note: This position has been designated as “sensitive” and requires a pre‑employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law San Francisco is an Equal Opportunity Employer. UC Law San Francisco strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law San Francisco College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.