CRE Transaction Coordinator

SitusAMC Holdings Corporation; Dallas (TX); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

PTO and holidays

401K plan

Medical, dental, vision insurance

Life and disability insurance

Job summary

SitusAMC is seeking a Transaction Coordinator to act as the liaison across internal teams, third-party consultants, and borrowers in the closing of commercial mortgage loan originations and related credit investments. You will manage due diligence, closing checklists, and documents to ensure timely, accurate closings.

Ideal candidates have 5+ years in commercial real estate closings or law-firm paralegal work, with strong organization, communication, and multitasking abilities, and a Bachelor’s

Qualifications

• Excellent written and verbal communication skills.
• Exceptional organizational skills required with the ability to multi-task and meet deadlines.

Responsibilities

• Coordinate the receipt and distribution of due diligence items.
• Maintain and manage the closing checklist to ensure documents are reviewed and closed.
• Provide third-party consultants with property information and request proposals/budgets.
• Manage engagement and completion of third-party consultant reports.
• Maintain a critical dates schedule and monitor all parties to meet deadlines.
• Maintain checklist of client requirements and coordinate timely submissions.
• Maintain project files during closing and post-closing.
• Provide loan documents to asset management and servicer post-closing.
• Prepare closing statements and sources and uses with escrow agent.
• Coordinate internal KYC review and documentation.
• Provide post-closing information for reporting purposes.
• Obtain internal approvals during each phase of the process.
• Follow up on post-closing obligations with asset management.

Skills

Excellent communication

Exceptional organizational skills

Education

Bachelor's degree preferred

Paralegal certificate preferred

Job description

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team!

Company Description

Our client, a global and independent investment management firm, manages over $1.8 trillion in Investments on behalf of clients worldwide and is a top 20 real estate manager globally with assets under management of $85 billion in 2024. Over the past decade, they have become one of the most active alternative real estate lenders in the industry, having been recognized by Real Estate Capital USA as Bridge Lender of the Year in 2024. Currently the credit business comprises $7bn of Assets Under Management with a $21 billion credit track record. Furthermore, credit is a key growth area of the firm, with projected loan originations in 2025 of more than $5 billion.

The Transaction Coordinator will be to act as the liaison between all parties involved in the transaction closing process (internal company departments, third-party consultants, Sellers/Borrowers, etc.). The coordinator is the central contact for the due diligence review process for each transaction. The role for this position will primarily focus on the due diligence review and closing process for commercial mortgage loan originations and other credit investments.

Key Responsibilities

• Coordinate the receipt and distribution of due diligence items.
• Maintain and manage the closing checklist to ensure that closing counsel and internal parties have received all required documents to review and close the loan.
• Provide third-party consultants with property information and request proposals/budgets.
• Manage engagement and completion of third-party consultant reports. Provide consultants with all necessary items required to complete their review of the property.
• Maintain a critical dates schedule and monitor all parties involved to ensure deadlines are met.
• Maintain checklist of client requirements. Coordinate with appropriate team members to make sure items are submitted on a timely basis.
• Maintain project files during the closing process and make sure files are completed post-closing.
• Provide necessary items and loan documents to asset management and loan servicer post-closing.
• Provide necessary items for law firm to prepare closing binders.
• Pursue the resolution of various issues during the due diligence/closing process.
• Communicate due diligence requirement with Borrowers and other counterparties.
• Monitor internal third-party costs throughout the closing process and ensure payment of third-party consultants (including legal) at closing.
• Maintain contact list with telephone numbers/addresses of all parties involved in transaction.
• Prepare internal closing statement and sources and uses and coordinate with escrow agent to prepare their closing statement.
• Coordinate and complete internal KYC review and documentation.
• Provide post-closing information to asset management, accounting and servicer for reporting purposes.
• Make sure all internal approvals are obtained during each phase of the process.
• Coordinate with asset management to follow-up on any post-closing obligations and receipt of original documentation.
• Other duties as assigned.

Qualifications/Requirements

• Bachelor's degree preferred
• Paralegal certificate preferred
• Minimum 5 years of experience working in commercial real estate, optimally in a closer capacity at another lending institution or in a paralegal capacity at a law firm. Financing and settlement statement experience strongly preferred.
• Minimum 5 years of related experience in working on commercial loan originations and closing commercial mortgage loans.
• Working knowledge of commercial mortgage loan documentation and due diligence required for closing commercial mortgage loans and related credit investments.
• Exceptional organizational skills required with the ability to multi-task and work independently in a time sensitive environment where meeting established deadlines is critical.
• Excellent written and verbal communication skills.

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$90,000.00 - $110,000.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.