Court Services Specialist

Police; Albuquerque (NM); On-site; USD 42,000 - 60,000; Full time

Job summary

Albuquerque Police Department seeks a professional to liaise with the District Attorney's Office and outside agencies, review misdemeanor case preparation for compliance with court requirements, and provide staff assistance. The role involves coordinating witnesses, gathering information, and ensuring documents are properly filed and tracked.

Responsibilities include error-free case tracking, discovery handling, pre-trial coordination, and representing prosecutorial interests to build solid

Qualifications

• Associate's degree from an accredited college or university in business administration or criminal justice.
• Two years of legal assistant or legal secretary experience or equivalent experience in a law enforcement customer service environment.

Responsibilities

• Review misdemeanor cases for legal sufficiency or completeness prior to arraignments.
• Liaise with the District Attorney's office; ensure witnesses and police officers are summoned timely.
• Assist the District Attorney's office in gathering information and documentation for prosecution.
• Communicate with the District Attorney's office regarding late case statuses.
• Enter case tracking information into the computer system and prepare officer notifications.
• Review investigative reports and document rejected cases.
• Prepare files, print discovery, and process continuances and motions for prosecution cases in compliance with procedures.
• Monitor pre-trial requests and report officer failures to appear to Court Services Supervisor.
• Represent prosecutorial interests to provide a solid case to the District Attorney's office.
• Research information from various databases.
• Answer calls and assist law enforcement, judicial staff, and the public; relay policies and procedures.
• Deliver, retrieve, and file legal documents at Metropolitan Court and with the District Attorney's Office.

Education

Associate's degree in business administration or criminal justice

Two years legal assistant/secretary experience or equivalent in law enforcement customer service

Job description

Perform as a liaison with the Albuquerque Police Department and outside agencies and the courts; review misdemeanor case preparation for compliance with departmental standards and court requirements and provide professional staff assistance.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

ESSENTIAL FUNCTIONS

Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

1. Review and evaluate misdemeanor cases, criminal complaints and arrest warrants for legal sufficiency or completeness prior to arraignments.
2. Performs as liaison with the District Attorney's office; ensure that appropriate witnesses and police officers are summoned on a timely basis.
3. Assist the District Attorney's office in gathering additional information and documentation needed for prosecution.
4. Communicate with the District Attorney's office regarding the status of late cases.
5. Enter case tracking information into computer system and prepare officer notifications on misdemeanor bookings and warrants.
6. Review investigative reports and prepare documentation of rejected cases.
7. Prepare files, print discovery and accept and process continuances and motions for officer prosecution cases in compliance with the rules of Metropolitan Court, Department Standard Operating Procedures and unit training standards.
8. Process pre-trial requests according to the standard operating procedure for accepting pre-trial requests/statements.Monitor and report officer failure to appear for all court and legal proceedings to include pre-trial interviews to the Court Services Supervisor.
9. Represent the prosecutorial interests in order to provide a solid case to the District Attorney's office.
10. Research and compile necessary information from a variety of databases.
11. Answer the telephone and assist law enforcement personnel, employees of the judicial system and the general public; relay messages and provide information on departmental and City policies and procedures as required.
12. Deliver, retrieve and file legal documentation at Metropolitan Court. Deliver and retrieve legal documentation to the District Attorney's Office.

SUPPLEMENTAL FUNCTIONS

1. Perform related duties and responsibilities as required.
2. May be required to respond to requests and inquiries from law enforcement personnel, employees of the judicial system and the general public.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate's degree from an accredited college or university in business administration or criminal justice and;

Two (2) years of legal assistant or legal secretary experience or equivalent experience in a law enforcement customer service environment.

ADDITIONAL REQUIREMENTS

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within 6 months from date of hire.

Environmental

Office environment, exposure to computer screens.

Physical

Essential and supplemental functions may require maintaining physical condition necessary for walking, standing and sitting for prolonged periods of time. Extensive computer screen, keyboard, copier and fax machine usage. Light lifting and carrying required.