Court Services Representative

Okaloosa County Clerk of Courts; Fort Walton Beach (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Okaloosa County Clerk of Courts in Fort Walton Beach, FL seeks an entry-level clerical and operational support teammate for the Court Services division. You will prepare cases, clerk trials, administer oaths, docket paperwork, and maintain court records with accuracy and discretion.

This role requires high attention to detail and the ability to work in a fast-paced environment. Responsibilities include entering docketing data, managing calendars, handling exhibits, and supporting various

Qualifications

• Must have high attention to detail in data maintenance.
• Effective oral and written communication skills.
• Ability to follow complex instructions and maintain professionalism in court settings.
• Ability to work independently and with others in a high-volume, deadline-driven environment.

Responsibilities

• Prepares cases and materials for trials, evidentiary hearings and other court proceedings
• Administers oaths; performs clerical duties during proceedings; dockets paperwork received during proceedings
• Enters docketing and court information into case maintenance system
• Accepts exhibits and prepares exhibit lists; secures custody of evidence
• Attends court hearings and magistrate proceedings as required
• Maintains court calendars and setting of hearings
• Maintains regular attendance and adherence to productivity standards
• Performs overtime and weekend work as needed
• Complies with all policies and procedures

Skills

Attention to detail

Communication

Time management

Independence

Education

High School Graduate with 3 years experience

GED or HS Diploma plus relevant experience

Tools

Microsoft Office

Court case management systems

Job description

Job Summary:

The purpose of this position is to perform entry level clerical and operational support functions in the Court Services division. Employees in this classification may be responsible for preparing cases and appropriate materials for trial; clerking trials, evidentiary hearings, magistrate proceedings, and other proceedings; administering oaths; documenting events; taking/maintaining custody of evidence; docketing paperwork; calendaring/setting hearings; and other duties as assigned.

Essential Job Functions:

The list of essential functions as outlined here is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed if such functions are a logical assignment to the position.

• Prepares cases and materials for trials, evidentiary hearings and other court proceedings
• Administers oaths; performs administrative and clerical duties during proceedings; dockets paperwork received throughout the proceedings including verdicts; completes all necessary paperwork resulting from court hearings.
• Accurately and timely enters docketing and other required court information pursuant to guidelines for time standards into case maintenance system.
• Accepts exhibits and prepares exhibit list; secures custody of evidence; verifies and accounts for each item.
• Attends multiple types of court hearings based on department need.
• Attends court hearings and magistrate proceedings as required.
• Maintains court calendars; manages setting of hearings.
• Maintains regular and punctual attendance.
• Maintains established organizational/departmental productivity standards.
• Ability to work overtime and weekends with little or no notice based on Judicial needs.
• Complies with all company policies and procedures.

Minimum Required Qualifications:

• High School Diploma (or GED), supplemented by three years of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment.
• Ability to communicate effectively in both oral and written form and possess the ability to follow complex oral and written instructions.
• Ability to maintain a professional demeanor to adhere to courtroom standards.
• Ability to work effectively both independently and with others.
• Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
• Establish and maintain effective working relationships with judicial officers, Court and County employees.
• The routine use of computers and various specialized computer programs is required.
• Maintain confidentiality of Court documents and records.
• Skilled in working independently and managing time effectively while handling a high volume of workload in an environment subject to frequently changing priorities and high stress.
• Successful completion of a post offer background check and drug screen.

Physical Demands:

• Walking, standing, or sitting for extended periods of time at a computer terminal.
• May require stooping and bending.
• Must be able to lift 15 pounds.
• Certain assignments may require the ability to frequently lift, carry, push/pull file boxes and other objects weighing 10 to 25 pounds and occasionally lift, carry, push/pull file boxes and other objects weighing over 25 pounds.
• Typing and entering data precisely with a high degree of efficiency.

ADA Compliance:

The Okaloosa County Clerk of Courts is an Equal Opportunity Employer. ADA requires the Clerk of the Court to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Equal Opportunity Employer:

The Okaloosa County Clerk of Court provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Clerk’s Office complies with applicable state and local laws governing nondiscrimination in employment in every location in which there are facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.