COURT OPERATIONS SPECIALIST

The State of New Hampshire; Concord (NH); On-site; USD 36,000 - 44,000; Full time

Job summary

The State of New Hampshire Judicial Branch, Circuit Court E-filing Center in Concord, NH, is seeking a Court Operations Specialist. This entry-level role supports court users, attorneys, judges, and staff by performing administrative, clerical, and customer service duties under supervision.

Responsibilities include processing filings, assigning docket numbers, handling confidential information, and ensuring accurate document handling.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative, clerical, customer service, or office experience.
• Ability to maintain confidentiality of court records and information.

Responsibilities

• Serves as a public-facing representative guiding court users while processing records and administrative tasks
• Assign docket numbers and enter case information into court management systems
• Maintain and organize court files using filing procedures
• Prepare notices, orders, schedules, and other court documents
• Answer telephone calls and assist the public, attorneys, and court staff
• Prepare summonses, subpoenas, warrants, and other legal documents per procedures
• Operate recording equipment during court proceedings when assigned
• Collect, record, and reconcile court fees and financial transactions
• Maintain confidentiality of court records and sensitive information
• Process incoming and outgoing court documents for completeness and accuracy

Skills

Strong organizational

Analytical

Problem-solving

Excellent written and verbal

Office software proficiency

Multitasking

Education

High school diploma or equivalent

Tools

Case management software

Job description

For assistance, contact the State of New Hampshire - Division of Personnel Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail]

COURT OPERATIONS SPECIALIST (Job ID: 53739)

State of New Hampshire Job Posting

Judicial Branch

Circuit Court E-filing Center

Concord, NH

Labor Grade: 14

Salary Range Steps 1-5: $36,309.00-$43,758.00

Position # CT1000003445

ASAP # 3445/26-188

The State of New Hampshire, Judicial Branch, Circuit Court E-filing Center located in Concord NH, has a Full-Time vacancy for Court Operations Specialist. This position is assigned to a 9-step pay scale. Hiring typically occurs within steps 1-5, depending on education and experience.

Summary: The Court Operations Specialist performs a variety of administrative, clerical, and customer service duties that support the efficient operation of the New Hampshire Judicial Branch. This entry-level position requires attention to detail, strong organizational skills, and the ability to work with confidential information while assisting court users, attorneys, judges, and court staff. Employees learn court procedures, case processing requirements, and applicable court rules while working under the supervision of the Clerk of Court or designee.

Minimum Qualifications

• Graduation from high school or equivalent
• One- Two (1-2) years of administrative, clerical, customer service, or office experience

Knowledge, Skills, and Abilities

• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency with case management systems and standard office software
• Ability to manage multiple priorities and work independently in a fast-paced environment

Preferred Qualifications

The preferred candidate is organized, dependable, customer-service oriented, and interested in supporting the administration of justice. This position provides an excellent opportunity to gain experience in the court system and develop a career within the New Hampshire Judicial Branch.

• Office setting within a courthouse environment
• Frequent interaction with the public and justice system partners
• May require occasional travel between court locations

Work Environment

• Office setting within a courthouse environment
• Frequent interaction with the public and justice system partners
• May require occasional travel between court locations

Other Requirements

• Successful completion of a background check, including a criminal records check.

Responsibilities

• Serves as a public-facing representative providing guidance to court users while ensuring the efficient processing of court records, filings, and administrative functions
• Assign docket numbers and enter case information into court management systems
• Maintain and organize court files using established filing procedures
• Prepare notices, orders, correspondence, hearing schedules, and other court-related documents
• Answer telephone calls and assist members of the public, attorneys, and court personnel
• Prepare summonses, subpoenas, warrants, and other legal documents in accordance with court procedures
• Operate recording equipment during court proceedings when assigned
• Collect, record, and reconcile court fees and other financial transactions
• Maintain confidentiality of court records and sensitive information
• Perform related clerical and administrative duties assigned
• Processing incoming and outgoing court documents for completeness and accuracy

Disclaimer Statement

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform tasks other than those specifically presented in this description.

Compensation & Benefit Information

Compensation & Benefit Information: Compensation & Benefits | State of New Hampshire Agency Website

For further information please contact Jennifer Zdon, Human Resources at [e-mail].

EOE

TDD Access: Relay NH 1-800-735-2964