Court Clerk

County of Gila; Globe (AZ); On-site; USD 30,000 - 40,000; Full time

Job summary

The County of Gila is seeking a detail-oriented office support specialist to provide clerical and technical support for the Gila County Court system. This role includes managing court case files, processing legal documentation, and assisting the public with inquiries. The ideal candidate should have a High School Diploma or GED, specialized training, and at least one year of relevant experience.

This position requires strong customer service and organizational skills in a busy office environment.

Qualifications

• Requires high school diploma or equivalent with specialized training.
• 1 year of related experience is necessary.
• Must possess a valid driver's license.

Responsibilities

• Receives and classifies fees for various court cases.
• Processes legal documents and manages records.
• Interacts with public and provides court instructions.

Skills

Active learning

Active listening

Customer service

Problem solving

Typing

Data entry

Education

High School Diploma or GED with additional training

Job description

Purpose of the Job

Performs specialized, complex office support and clerical work of a technical nature in support of Gila County Court system.

Essential Duties and Responsibilities

Supervisory Responsibilities

This position does not supervise other employees.

Core Responsibilities

• Receives, computes, classifies and posts fees or fines for criminal, family law, civil, probate and guardianship cases; issues receipts; reconciles cash drawer; lists data on indexes and cross reference systems; enters information and documents into established filing and data systems; maintains and controls complex filing systems.
• May be required to travel to satellite offices; acts as back up for Courtroom Clerk IV; completes mandatory 16 hours of continuing education and United States Passport Agent certification yearly; operates a variety of office machines.
• Analyzes dockets and indexes; processes legal documents, judgments, and minute entries; issues marriage licenses and records returned licenses; receives and processes passport applications.
• Maintains legal files and indices; checks files in and out using automated file tracking system; oversees vault containing court files and microfilm; enters and maintains data in automated court case management system; receipting documents; prepares and processes formal orders; answers telephones; maintains, monitors, reviews disposition of case files; prepares and arranges for files to be sent for microfilming; confirms accuracy of records when returned; maintains microfilm.
• Assists the public without giving legal advice.
• Digitizes all court documents.
• Prepares legal papers according to court orders; receives and composes correspondence; notarizes documents; maintains logs, work production records and composes routine reports related to court actions and cases.
• Performs other duties as assigned.

Budget Responsibilities

This position provides research support on elected office level budget.

Project Responsibilities

This position does not have project responsibilities.

Oral Communication Duties

This position responds to public inquiries and explains County procedures or processes.

Written Communication Duties

This position creates or edits documents, internal memos, emails and formal letters.

Interactions with the General Public

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by e‑mail, and/or in person.

Interactions Specifically with Customers

Frequently (more than 25% but less than 40% in a year).

Minimum Education/Directly Related Experience Required

Minimum Education Required

High School Diploma or GED with additional specialized or technical training courses.

Minimum Years of Directly Related Experience Required

One (1) year experience or equivalent combination of education, training and experience.

Professional Credentials Required

Must possess and maintain a valid Driver’s License.

Supplemental Information

Knowledge Required

Clerical, customer and personal service, training, English language and composition, law and government.

Skills Required

Active learning, active listening, reading, communicating diplomatically, customer service, problem solving, multi‑tasking, typing and data entry.

Abilities Required

Make sense of multiple information, focus, maintain calm demeanor in stressful situations, follow orders, recognize problems, speak clearly and sensibly, read and write at professional level and multi‑task.

Physical Demands

• Occasionally stands to attend to cash register and to attend to customers.
• Regularly sits to complete reports and to operate special equipment.
• Routinely sits to attend to other duties.
• Constantly requires dexterity for keyboard operation.
• Incumbents in this position may be required to routinely walk to and from work sites, bend, stoop and occasionally twist.
• Occasionally lifts a maximum of 25 lbs.

Work Environment

Incumbents in this position constantly spend time in office environment, in lobby environment, and in library, courtroom or other public access areas, automobile or vehicle.

Safety Risk Exposure

Incumbents in this position are generally not exposed to safety risk. Occasionally may become exposed to telephone verbal abuse by customers or citizens and/or individuals with high level of emotional distress.

Protective Gear & Safety Manuals

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

Consequences of Error

Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.