Course Coordinator

Medical Priority Consultants Inc; Salt Lake City (UT); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Priority Dispatch Corp. seeks a Course Coordinator to manage logistics for 250–350 training classes monthly, worldwide. The role collaborates with Host Agencies and internal teams to secure dates, resources, and timely communications.

You will handle registrations, updates, and refunds as needed, ensuring high-quality service. The position operates in a hybrid work environment and requires strong data-entry and customer-service skills, with experience in LMS and call-center tools to support

Qualifications

• 1 year of experience in Customer Service or Data Entry required.
• Experience with Learning Management Systems (LMS) preferred.
• Strong communication and professional interactions with internal/external contacts.

Responsibilities

• Coordinates course logistics, registrations, and updates.
• Handles course material generation and shipping requests.
• Manages refunds or vouchers for cancellations as needed.
• Provides proactive course coordination support to Regional Account Team and PMO.
• Ensures timely and accurate responses to client, attendee, and instructor inquiries.

Skills

Customer Service

Data Entry

LMS

Communication

Call Center Software

Tools

Learning Management System (LMS)

Call Center Software

Job description

Primarily responsible for coordinating, with their other team members, data entry and customer service aspects for 250 - 350 training classes per month worldwide. As a member of the team, individuals will ensure that the upcoming classes, associated tasks, and correspondence are handled in a timely, professional, and accurate manner, from beginning to end. This role operates on a hybrid work model.Principal Responsibilities:Develops and maintains communication in a cooperative and professional manner with all levels of internal and external contacts. Agency liaising as necessary.Assumes the responsibility to resolve client, customer and instructor questions and issues. Urgent issues are resolved quickly and effectively.Facilitates outbound calls to clients, attendees and instructors as needed to ensure course success.Course entry, advertisement, and follow up by partnering with Host Agencies and internal resources, to secure best dates and resources for each course.Course updates, including cancellations. When necessary, processes issuance of appropriate refunds or vouchers.Generates electronic class materials as needed. Enters class material shipping requests when necessary. Resolves issues of missing or inaccessible class materials.Course registration management.Quality assurance specific to all aspects of course management.Provide exceptional and proactive Course Coordination support to Regional Account Team, Resource Management, and Project Management Team.All other duties as assignedQualification/Skills & Knowledge RequirementsRequires 1 year of experience as a minimum to perform the major responsibilities of the job.Experience will be in Customer Service or Data Entry positionsPrefer 3 years of experience to perform the major responsibilities of the job in any of these areas.Direct client interaction in a non-visual environment. Use of call center software including phone, email, and live chat functionality. Experience using Learning Management Systems (LMS).Physical RequirementsThis is a typical office job which requires the ability to sit for long periods of time at a desk with occasionally moving, standing, and walking.Requires rapid use of arms, hands, or fingers, in handling or manipulating objects, or operating equipment, tools and/or instruments requiring fine eye-hand coordination.Occasionally requires repeated bending, crouching, stretching, or crawling, along with regularly lifting 10 – 25 pounds, occasionally up to 50 pounds.May occasionally involve climbing ladders.Work environment is composed of moderate noise (examples: business office with computers and printers, light traffic)Occasional travel of less than 25% may be required.Our Company:As one of Utah's Top Places to work, Priority Dispatch Corp. is an Equal Opportunity Employer. We are a small, fast-growing provider of consulting, training, and software products for the public safety market. Priority Dispatch is based in the U.S. in downtown Salt Lake City, Utah. We offer a comprehensive benefits package including medical, dental, and matching 401(k) programs, etc.Priority Dispatch Corp. (PDC) provides comprehensive, integrated solutions for Police, Fire, and Medical emergency dispatching. We incorporate the Priority Dispatch System approved by the International Academies of Emergency Dispatch in all our products. PDC offers multi-agency emergency dispatching ProQA software, as well as a card-set version, AQUA quality improvement software, training, consulting, and Academy accreditation support. www.prioritydispatch.netEqual Employment Opportunity Employer Click here to view the Federal EEO poster: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf