Cost Estimating Specialist (HVAC/R Projects)

Nextech Commercial HVAC & Refrigeration; Roanoke (VA); Hybrid; USD 62,000 - 76,000; Full time

Benefits offered by this job

Multiple health plans with an employee

Dental and vision coverage after 30d

Free life insurance equal to annual薪资

401(k) with 50% company match on the 6

Supplemental life, disability, and ICU

Seven paid holidays + PTO

Exclusive discounts on travel, auto, &

Hybrid work model

Job summary

Nextech is seeking a Cost Estimating Specialist (HVAC/R Projects) to build accurate, competitive project estimates for nationwide HVAC/R work. You will review notes, specs, and site data, ensuring pricing accuracy across parts and labor while coordinating with field teams.

Ideal candidates bring attention to detail, strong communication, and the ability to thrive in a fast-paced environment. This hybrid role offers growth and comprehensive benefits as part of a leading HVAC/R service provider.

Qualifications

• Education: High school diploma or equivalent.
• Strong computer skills with advanced Excel capabilities.
• Proficiency with Microsoft Word, PowerPoint, and Outlook.
• Estimating experience in commercial, industrial, or design-build projects preferred.
• Field installation or service experience is a plus.

Responsibilities

• Review technician notes, specs, and site information to prepare accurate estimates and proposals.
• Ensure price accuracy across parts, labor, billing, and supplier invoices.
• Communicate essential information to field personnel and management in alignment with company policy.
• Help ensure tasks and calls are completed quickly and professionally while supporting field and operations teams.
• Monitor quotes and pending work orders, contributing to a rapid 24-hour quote turnaround standard.
• Review all quotes for accuracy and forward them to the proper internal approver.
• Maintain accurate documentation for all estimates and proposals.
• Coordinate with suppliers to secure correct pricing when needed.
• Identify unclear or missing details and seek clarification before preparing estimates.
• Uphold company policies, support a safe work environment, and interact professionally with coworkers, managers, customers, and partners.

Skills

Customer service mindset

Urgency in issue resolution

Organization & multitasking

Calendar management

Deadline-driven

Attention to detail

Written and verbal communication

Independent and collaborative work

Time management

Willingness to travel

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Outlook

Job description

Overview

Drive Accuracy. Deliver Impact. Become Nex tech's Next Cost Estimating Specialist (HVAC/R Projects)!

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

What You’ll Be Doing

As a Cost Estimating Specialist, you’ll play a vital role in building accurate, competitive HVAC/R project estimates that fuel Nextech’s nationwide success. This is your chance to sharpen your technical knowledge, grow within a high-performing operations team, and contribute directly to project wins and customer satisfaction.

You will:

• Review technician notes, specs, and site information to prepare accurate estimates and proposals.
• Ensure price accuracy across parts, labor, billing, and supplier invoices.
• Communicate essential information to field personnel and management in alignment with company policy.
• Help ensure tasks and calls are completed quickly and professionally while supporting field and operations teams.
• Monitor quotes and pending work orders, contributing to a rapid 24-hour quote turnaround standard.
• Review all quotes for accuracy and forward them to the proper internal approver.
• Maintain accurate documentation for all estimates and proposals.
• Coordinate with suppliers to secure correct pricing when needed.
• Identify unclear or missing details and seek clarification before preparing estimates.
• Uphold company policies, support a safe work environment, and interact professionally with coworkers, managers, customers, and partners.
• Perform additional related duties as assigned.

This role is perfect for someone who enjoys problem-solving, thrives in a fast-paced environment, and wants to develop deep expertise in HVAC/R project estimating.

What Makes Nextech Different?

Professional Growth: Paid training, certification support, and education reimbursement

Outstanding Benefits:

• Multiple health plans, including a FREE employee-only option
• Dental and vision coverage starting after just 30 days
• FREE life insurance equal to your annual salary
• 401(k) with 50% company match on the first 6%
• Optional supplemental coverage for life, disability, accidents, and critical illness

Generous Time Off:

• Seven paid holidays plus Paid Time Off
• Exclusive discounts on travel, auto, dining, and more

Min Compensation

USD $62,000.00/Yr.

Max Compensation

USD $75,500.00/Yr.

What We’re Looking For

We’re seeking a driven, detail-oriented professional ready to contribute and grow within a dynamic HVAC/R operations environment. Ideal candidates bring strong organization, communication, and analytical skills with a passion for accuracy and customer service.

Required skills & traits:

• Strong customer service approach for both internal and external stakeholders.
• A strong sense of urgency when resolving issues.
• Excellent organizational abilities with proven multi-tasking and prioritization skills.
• Strong calendar and scheduling management abilities.
• Ability to thrive in a fast-paced environment with tight deadlines.
• High attention to detail and accuracy.
• Clear, professional communication skills—both written and verbal.
• Capable of working independently as well as collaboratively.
• Strong time-management and prioritization skills.
• Willingness to travel as needed.

Education & experience:

• High school diploma or equivalent.
• Strong computer skills, including advanced Excel capabilities.
• Proficiency with Microsoft Word, PowerPoint, and Outlook.
• Estimating experience in commercial, industrial, or design-build projects preferred.
• Field installation or service experience is a plus.
• Understanding of HVAC/R components, refrigeration systems, and controls preferred.
• Experience in HVAC or other service-based industries preferred.

Physical Requirements

This role is primarily office-based with hybrid flexibility, but it does involve typical physical expectations for an office and technology-enabled environment:

• Ability to work continuously in an office environment and/or remote office setup.
• Ability to operate a computer and standard office equipment (phone, copier, printer, etc.) throughout the day.
• Ability to sit at a computer for extended periods (up to 8 hours), with the option to alternate between sitting and standing as needed.
• Occasional lifting of up to 15 lbs. (such as files, laptop equipment, or office supplies).
• Continuous use of vision, hearing, and verbal communication; frequent twisting and talking; occasional walking, reaching, bending, crouching, pushing/pulling, and kneeling.
• Rarely required climbing.
• Ability to travel occasionally for meetings, training, or site-related needs.
• May be required to use a personal smartphone with a camera capable of reading QR codes for two-factor authentication and secure system access.