Correspondence Management Specialist

Federal Emergency Management Agency; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Job summary

The Federal Emergency Management Agency (FEMA) seeks a qualified professional to help establish, update, and apply guidelines for Congressional, White House, DHS, and FEMA correspondence. You will serve as a point of contact among assigned offices to support timely completion of controlled correspondence.

The position requires interpreting guidance, coordinating with program offices, and ensuring responses are accurate, compliant, and timely.

Qualifications

• Experience with federal correspondence processes and interagency coordination.
• Ability to interpret guidelines and apply procedures to priority correspondence.
• Strong written communications skills and attention to detail.

Responsibilities

• Assist in establishing, updating, and applying guidelines relating to Congressional, White House, DHS, and FEMA correspondence.
• Serve as a point of contact among assigned offices to support timely completion of controlled correspondence.

Job description

This position is located in the Office of the Administrator, Executive Secretariat. The ideal candidate for this position will assist in establishing, updating, and applying guidelines and procedures relating to Congressional, White House, DHS, and FEMA correspondence. They will also serve as a point of contact among assigned offices to support timely completion of controlled correspondence.

Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service. The qualification requirements listed below must be met by the closing date of this announcement. To qualify for this position at the GS-12 level, you must possess one full year of specialized experience equivalent to at least the GS-11 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following: Recommending improvements to enhance the quality and timeliness of priority correspondence and Applying in-depth knowledge of guidelines and procedures related to priority correspondence to evaluate existing processes. To qualify for this position at the GS-13 level, you must possess one full year of specialized experience equivalent to at least the GS-12 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following: Independently composing responses to general and moderately complex inquiries, or forwards materials with background information, guidance, and recommended actions when another office is responsible. AND Routing correspondence to appropriate program offices and identifying required coordination, review, and clearance actions.

Please read the following important information to ensure we have everything we need to consider your application: Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Please limit your resume to two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages. Your resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience. Are you qualifying based on your work experience? Qualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, it must contain the following information organized by experience/position:

• (1) job title,
• (2) name of employer,
• (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY),
• (4) detailed description of duties performed, accomplishments, and related skills,
• (5) hours worked per week (part-time employment will be prorated in crediting experience).

Federal experience/positions must also include the grade level, occupational series and dates in which you held each grade level.

Are you a current or former FEMA Reservist/DAE employee? To accurately credit your experience from intermittent positions and Reservist Deployments, you must list the dates (from MM/DD/YY to MM/DD/YY) of deployments that are relevant to your qualifying experience, along with the job title and specific duties you were responsible for during each deployment. Determining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found "not qualified." Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information on crediting experience and/or education, please reference the OPM General Schedule Qualification Standards